by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Security Guard Management Security
Security Guard Management – This security management plan shall define measures to be in place during the construction and commissioning phases of the project. The plan shall specify the minimum-security requirements applicable to the protection of employees, property and the workplace in all 8MI operations, and elsewhere in connection with the execution of the project. The plan shall apply to all premises controlled by the 8MI during the construction and commissioning phases, and all persons accessing such premises during these phases. Reporting directly to the Project Manager, he shall; …
Security Training and Threat Awareness:
- All employees are highly encouraged to report any security related anomalies or any discrepancies or any illegal activities to your Supervisor or the Floor In Charge in person.
- Need Security Guard Card Policy in a Private Industry
- If your concern is not addressed then you are encouraged to report to the Security officer or Administration Manager or General Manager either through the complain or suggestion box or in person. The suggestion box is located in the ground floor in an easily accessible location. Manage, review and develop the security operation to ensure that it fulfils project requirements.(e.g. install electronic entry system as soon as possible)
- If you prefer your identity not to be disclosed, your identity will not be revealed during the investigation process and awards will be given if specific charges can be proved.Prepare security procedures and associated documentation necessary to fulfill the purpose of this security plan.
- Periodic audits will be performed from time to time to test the security procedures in practice and check its performance and asses the potential gap and areas of improvemen Ensure that the security resources are adequate to cover all project needs and site security operations reflect the requirements of the project.
- Liaise with construction Partner/Subcontractor security management.
- Ensure that appropriate Contractor and the Company staff are made aware of all security issues.
- We pledge all our employees to maintain respect and adhere to the employer and employee confidentiality and not to disclose any information regarding the company to any outsider. We expect our employees to respect company’s privacy and sensitive information and not to disclose any information to the outsiders.Make a report without delay to the Project Manager when any security irregularities or breaches or incident have taken place.
- Be held accountable for all undesired losses sustained on the project.
- Ensure that this security plan and organization is established, and its derivative programme, procedures and work practices are implemented to provide adequate and continuous security coverage to maintain the peace of the project.
- Communicate with local and governmental law enforcement bodies and security organizations in accordance with both legislative and the Company requirements.
- The management of Auto Garments & Textiles Ltd with the cooperation from its valued employees wants to ensure the safety and security of all employees that work here, all things that are procured and produced at the factory and all the information related to it. Evaluate the performance of the security organization and personnel.
- Periodic training sessions will be conducted by Manager Administration, Security Officer, Production Manager, Floor Managers and Supervisors to teach and train employees about the above mentioned basic security requirements of the company. Ensure that all agreed recommendations arising from investigations into theft, sabotage; unauthorized entries etc. are closed out.
Conclusion
Security Guard Management – The plan shall not apply to the Company facilities outside the worksite, where instead, arrangements and controls as determined by the Company, shall be applicable.
The plan details the criteria according to which the
duties of all concerned and/or personnel are to be carried out security
controls and services.
This plan is based on the assumption that all of the
security fencing and temporary gates are installed. Until such fencing and
gates are installed, early site security arrangements will be separately
established.
We will work together to ensure safety of man, material and information at Auto Garments & Textiles Ltd. It shall be reviewed on an ongoing basis to reflect changes in work scope, knowledge or other relevant circumstances, so as to ensure the achievement of its objectives.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Standard Operating Procedure Examples for Small Business
Standard Operating Procedure Examples for Small Business – The purpose of this standard operating procedure examples for small business is to ensure that all product information is available to manufacture the contract to all agreed standards and specifications.It is the responsibility of the Pattern Technical Manager ensures the implementation of this procedure ..
Procedure
During the development stage the Pattern
Technologist begins to raise the Style File. Throughout the development /
manufacturing process previously unavailable information will be added. Each
and every alteration will sent to factory via e-mail. All the information
coming from test lot / pilot / sky packs / transit / bulk, is going to the
factory style file.
- Complete Qc file
- Complete PDC for standard operating procedure examples for small business
- Approved print/emb
- Internal PP meeting
- PP sample
- Fty PP size set
- Size set comments
- Size set measurements
- Fty PP meeting
- consumption approvals
- Fab. Inspection
- Accessory inspection
- Pilot production qty
- pilot cutting
- marker inspection
- Layer inspection
- Cut panel inspection
- Emb / printing inspection
- Pilot sewing
- End of front 100%
- End of back 100%
- Roving Qc inspection
- End line 100%
- After washing 100%
- measurement verification
- Fit and test pilot production garments
- Pilot finishing
- Bulk production approvals
- Daily production update to Asmara
- Top submission
- Product safety analysis
- In line inspection
- packing approval
- Pre final inspection
- Final inspection notification to Asmara
- Final Inspection
- Good release
- Shipment sample for standard operating procedure examples for small business
- Pattern control
- Pre sampling review meeting
- Risk analysis
- Sample evaluation
- Sample tags
- Sample Submission
We Sale
Factory Loading Procedure
PURPOSE
To ensure capacity is available to support
sales contracts and provide information to monitor position to budgets.
RESPONSIBILITY AND AUTHORITY
Planning Manager and Operations Manager to
ensure this procedure is carried out.
PROCEDURE
The
capacity monitor report is generated for and individual Factories. Individual reports are generated for each
manufacturing unit, these show available capacity and product loading. This highlights the space available when the
new order processing takes place.
- Figures are shown in sales value of production and total hours on a weekly basis reporting at least six months forward.
- All planned/provisional orders are listed on the individual manufacturing unit’s reports, which allows for comparison against the business order book.
- This report allows the business to assess periods of potential under/overload and contributes towards the manufacturing strategy.
Regular Employment Procedure
- service book not maintained properly and as per law for ALL workers e.g. photos missing and details not filled in prior to employment commencing
- not all management and worker’s signatures available in service book
- proper orientation on service book is not provided to workers
- notice period for ALL workers is not as per law (30 days) but as per “factory law”, any internal rules must be approved by government authority
- appointment letters are not provided to newly recruited workers on the day of joining
- lunch break is not mentioned in contract
- factory does not keep copies of ID cards of all workers incl. borrowed and temporary staff
- factory does not encourage workers to get their national ID cards from the concerned authorities
Implementations of code & systems
- factory does not have a management representative in charge of the code
- factory has not established a social accountability policy and has not communicated the ETI base code to workers and their suppliers
- factory does not carry out management reviews and internal audits on social accountability
- factory does not conduct social accountability assessment of their suppliers / subcontractors
- factory does not maintain accident, injury and maternity register in the prescribed format (i.e. government, local authority)
- not all factory areas are included in the fire licence
- inconsistencies found between time cards, attendance and payroll records compared to any production records
- payroll & attendance records not provided for last 12 months
- no appointment letter, age verification certificate/copy of ID card, attendance records, payroll records found for newly employed workers
- missing income tax clearance certificate, import licence and factory licence
- factory does not educate mid level management and workers regarding workers rights/benefits, obligation and security of standard operating procedure examples for small business
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Fire & Saftey
Description of Fire Drill
Fire Drill – At first one fire fighter (electrician) who is the responsible for fire alarm switch operation, rang the fire alarm just at 04.00 P.M. After ranging the alarm all workers, staffs and guests run and go out from the factory floor by using nearest Gates and assemble in the safe assembly area toward the factory…
To ensure prompt, competent response to a fire situation, to minimize effects of a fire. The Fire Fighting teams help to other to evacuate easily and safely from the factory also take preparation for further actions as per their responsibilities. They checked into the factory and ensured that nobody has presented or injured inside the factory premises during the fire drill.
Exercise
Sufficient fire teams designated in writing and teams displayed in area. For offshore sites an emergency exercise is to be carried out at least every 2 weeks.For individual offices and buildings and onshore sites, a muster should be performed at least once per year.
Teams available on all shifts. equate teams to be established to over all shifts, overtime, leave etc.. During (immediately afterwards) emergency exercises reference should be made to the site emergency procedures. Emergency procedures should be updated in the light of experience.
Alarm testing
Emergency alarms
are to be regularly tested. A regular time should be chosen so that the
personnel know that it is an exercise. A public Announcement should be made beforehand.
For offices the test only needs to be performed at the same time as the annual
exercise.
Man Overboard Emergency
Fire Drills-minimum twice per year. Fire drills to be conducted every 3 months using fire equipment. Throw a life buoy overboard and keep the person in sight. Alert other personnel and instruct them to inform the Control tower which shall then instigate the “Man Overboard Procedure”. (as displayed in prominent places throughout the vessel).
Fire Hazard Emergency
Continuous ringing of the General alarm and blasting of air horn for a period of at least 10 seconds. All crew members, not being part of the fire fighting team, shall go to their muster stations. Fire fighting shall be carried out in accordance with the companies’ fire fighting procedure.
Abandon Ship Emergency
Evacuation drill. General evacuation to be conducted every six months. More than six short blasts and one long blast on the whistle and continuous ringing of general alarm. Where the situation demands abandoning, the order and method shall only be given by the Barge Superintendent e.g. abandons by helicopter, abandon by life boats or life rafts or abandon by transfer to stand-by vessels.The abandon procedure is displayed in prominent places throughout the vessel.
General
Effectiveness of drills evaluated by site safety manager after each exercise. Emergency Drills are used as a means of training specific personnel and teams to carry out emergency procedures and to give instruction in the use, handling or operation of any emergency equipment which may be appropriate. In doing so, emergency equipment is regularly tested and any shortcomings can be rectified. Also a new or revised procedure can be easily introduced without the need for extensive re-training. Emergency drills at offshore includes the following:
- Gas leak fighting (H2S or other toxic and flammable gases)
- Some one in each department other than fire team trained. Fire fighting
- Search and rescue i.e. within the site
area
- Man over board ( offshore and on sea
side)
Other employees (other than fire teams) trained in the use of fire equipment. Emergency Exercises are used to make all personnel aware of the actions required of them in an emergency situation. This usually means going to the appropriate muster point. It is then important to identify if any persons are unaccounted for. As many drills as possible, compatible with the ongoing function of the site, should involve the total complement of personnel in site, i.e. drills and exercises should be held at the same time. Where this is not possible or desirable, drills should be undertaken by individual departments on an opportunity basis, but within the maximum intervals permitted.
In the event of
an emergency, the respective alarm shall sound. You must proceed immediately to
your muster station wearing warm clothing and lifejacket. Do not return to your
room for your lifejacket if out of the way; enough lifejackets will be
available at your muster station. A designated person shall take a roll-call. You
must remain at your muster station. A designated person shall take a roll-call.
You must remain at your muster station and await further instructions.
To avoid
confusion, it will be announced over the public address system “This is a drill” three times
when a drill is taking place.
Each drill should introduce a specific type of emergency based upon the types of hazards present on site. Reference should be made to the site emergency procedure.
Training and Drill
The Project
Manager and HSE Manager shall ensure that appropriate emergency planning, training
and drill is carried out for all project personnel. Basic requirements will be
included in the Safety induction training for new employees. Refer to the HSE Training
Plan. Workers, Fire wardens and other ERT members, senior and line management
within the incident command system will be trained as per the specific function
within which they are expected to operate. Project Emergency and Evacuation
drill procedures will be distributed to the local workforce prior to every
drill exercise. This shall include a diagram or drawing that describes the
emergency procedures, alarm levels and Muster Points. In addition, signs will
be displayed in the Plant Area and Camp
Area showing the location
of the reader “you are here” and the location of safety equipment. Emergency
Evacuation Drills shall be carried out on a Quarterly basis to verify the level
of response. The Emergency Evacuation for a major release of toxic gas (i.e.,
pipeline rupture) that engulfs the New Plant or camp area in a gas cloud that
is potentially and immediately fatal will result in evacuation without
mustering and an associated head count. This drill will be initiated
immediately after the perimeter detection system is operational at the Plant.
Observation on the Drill
For offshore operational
and construction sites/locations, drills to test and train personnel with
specific duties (see above) should be performed once every 2 weeks. For onshore
operational and construction sites/locations this can be extended to every one
month.
- Did any employee move slowly to come out in duration of the drill?
- Did all workers evacuate the building?
- Did office staff evacuate the building?
- Did all cleaner evacuate the building?
- Did all sample staff evacuate the building?
- Did all child of child care center evacuate the center?
- Did all employees and staffs assemble properly (line wise) in the safe assembly area?
- All fire alarm switch and fire alarm bells were working properly.
- All exit doors were opened outward and free from obstacle.
- All aisles and routes were free form obstacle.
- All emergency light and exit light were lighting properly.
- All fire hose reel/pipe were under pressured.
- All fire extinguishers were placed with under pressured and blocked free.
- Did the fire fighter respond as per fire fighting procedure?
- Did all evacuation team act in response as per evacuation procedure?
- Did the security react as per procedure?
- Have any worker found caring their belongings (shoe, Tiffin box etc) and going to canteen or toilet?
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Fire & Saftey
Health and Safety Issue
Health and Safety Issue – To ensure that the responsibility for safety within the Company is correctly designated and that the responsibility within each manager’s areas of jurisdiction is recognized and accepted…
- Health & Safety Issue
- Safety Policy and that policy be framed and prominently displayed within the site. Personal Safety
- Wet process
- Chemical Store/ Chemical Issue Center
- Sample
- Safety of the Company. PP Spray
- Resin Spray Section
- The Site Safe Coordinator shall appoint Safety Representatives for different areas Coordinators for important technical functions and inspectors to help him for getting feed back on some specific items. Environment
- Chemical store
- Chemical Distribution Center
- Electrical Safety
- Are all electrical (SDB) board & equipments free from dust & check list maintained (Weekly basis)
- Are all electric Cables properly insulated & Safe Condition
- Are all switches, plugs in safer condition?
- Is the insulation ok?
- Are all tube lights fitted & Operational?
- Are all exhaust fans, ceiling & Stand Fan operational?
- Each Management Staff shall accept their responsibilities to maintain a safe working environment as given in the policy. Fire Hazardous/Safety
- Are Fire Extinguishers Charged, Labeled, Pressure tested & check list maintained?
- Fire alarm box
- Are all Fire Extinguishers & Fire equipments unblocked?
- Are all Emergency Lights & Exit Light Box fitted & operational?
- Are the boiler room kept clean & check list maintained properly?
- Is generator room clean & tidy?
- Are all smoke detectors & Hose Pipe functioning?
- Are all exit doors and Passage unblocked & opened?
- Health & Hygiene (Toilet)
- Are all toilets lighted, ventilated & cleaned properly?
- Are all taps, basin, basin pipe is in order?
- Housekeeping
- Are all drinking water filters functional?
- Fabric store paths clear?
- Hazards
- Are chemical drums safely placed in different compartments?
- Empty chemical drum disposing
- Effluent Treatment Plant
- Are all chemicals being used properly?
- Is pH Level maintaining in a regular manner?
- Is Sludge Dumping in proper placement?
- Where applicable site safety coordinator will sign certificates of competency for their engineering staff. Are all ETP parameter under control?
- ETP surroundings clean?
- ETP chemical store ok?
- Each safety committee meeting minutes shall be formally signed by the Site Safety Coordinator as Chairman of the Committee. Unwanted storage
- First aid box checklist
- Emergency Eye wash center for Health and Safety Issue
Wages and Benefits
- Copies of the Factories and Works regulations will be kept on site and the site safety coordinator will accept responsibility for carrying out the legislation therein. He may delegate certain aspects of the legislation in writing to his subordinate managers. minimum wage less than that required by law (must be same or higher)
- minimum wages are not paid for all workers according to their grade (Bangladesh)
- workers have been downgraded after a raise in minimum wage levels (Bangladesh)
- OT wage not paid as per law for ALL workers
- OT not paid for all days and workers e.g. on weekends and holidays
- not all workers are entitled to OT and be paid OT
- manual time card used as time keeping system, should be computerized
- hardcopies of time card records should be available in case server goes down and records are not available during the audit
- – factory does not maintain copy of wage records of contracted security guards for wage verification
- not all workers are paid according to law, e.g. cleaners
- deductions (e.g. absence) not made from basic salary (divided by 30 days rather than e.g. 26 days) but from gross salary affecting allowances such as medical, house and rent (Bangladesh)
- monetary fines used to discipline workers e.g. for late coming, playing cards, drinking on site
- workers are not well aware of earned leave benefit, OT rate etc.
- annual leave is not provided to all workers (e.g. piece rate workers are not getting paid leave)
- in case of absent deduction from pay, factory divides basic salary by 26 days instead of 30 days
- absenteeism includes weekly holiday and factory deducts 1 whole day for ½ day absence
- weekly holiday included in sick or casual leave
- sick & casual leave are difficult to get by the workers as no proper procedure in place
- factory did not allow more than 2 days of casual leave and in cases added earned leave to it
- in case of maternity leave, factory does not mention the leave duration date (starting and ending date of leave) in leave application or in leave register.
- factory does not give 7 days paid paternity leave for husbands (China)
- no compensatory wage paid for piece rate workers for statutory holidays
- factory did not provide 12 months of payrolls
- factory is not providing contract letters with employment conditions to workers prior to employment incl. working hours
- worker’s grade and salary breakdown not maintained in salary sheet and appointment letter
- worker’s contracts do not state termination conditions, working hour, OT compensation, leave information, salary grade
- workers do not get copy of their contract
- OT allowance payment for weekend day work and OT payment on other days not in writing, e.g. not mentioned in pay slip, salary sheet, contract and/or factory regulations.
- workers don’t receive detailed pay slips that include regular working hours, OT and excessive OT or don’t receive pay slips at all
- counter copy of wage slip does not mention OT hours
- insufficient coverage of social insurance, such as pension, medical, maternity, unemployment and industry injury insurance (to cover all employees)
- group insurance has expired
by Engr. Kh. Mashiur Rahman | May 1, 2019 | RMG Document
AGREEMENT FOR INTERBOND
This agreement is made on between M/s. Auto Fashions Ltd. Hemayetpur,
Savar, Dhaka. the first party and M/S. Sdwe Fashion Ltd. post-Alia Madrasa,,Savar, Dhaka. The
Second Party. Both the parties agreed to execute this agreement under following
terms and condition:-
- The first party M/s Auto Fashions Ltd shall supply
fabrics & accessories against sub contract.
- The Second party shall make all necessary agreements
for inter bond transfer permission.
- The Second party will look after the production with
their full care and responsibilities , for their occurs any loss or
damage the (Second Party ) will
remain responsibilities for the same
- The production will be processing under the full
Instruction of the first Party.
- Item : MENS SHIRT
- Export L/C No/ Sales Contract: GAaGsSL/AFL/PsGFO-43371/32/777/78 DT. 01-072-2015
7. Total Quantity : 68001
PCS = 5606.75 DOZ
8. Delivery : 14-07-2015
9. U.D. NO.
BGMEA/DHK/ UD/20015/30011/05 DT. 16-002-2015
- Rate
TK. 65/Pcs
- Payment : By cheque /cash after delivery as per
specification.
For M/s. Auto Fashions Ltd M/S.
Sdwe Fashions Ltd
Authorized Signature Authorized Signature
Application Interbond Transfer
Date :
To,
The
Convener
Customs
Branch,
B G M E A ,
Dhaka.
Sub : Interbond Transfer U.D. No. 99/5976/574 Dtd. 5-7-99.
Dear Sir,
Enclosed
please find herewith required papers and Documents are request you to take
necessary steps to transfer the Interbond.
Yours
faithfully,
Managing
Director
Auto Garments Ltd.
We Sale
