Standard Operating Procedure Examples for Small Business

Standard Operating Procedure Examples for Small Business – The purpose of this standard operating procedure examples for small business is to ensure that all product information is available to manufacture the contract to all agreed standards and specifications.It is the responsibility of the Pattern Technical Manager ensures the implementation of this procedure ..


During the development stage the Pattern Technologist begins to raise the Style File. Throughout the development / manufacturing process previously unavailable information will be added. Each and every alteration will sent to factory via e-mail. All the information coming from test lot / pilot / sky packs / transit / bulk, is going to the factory style file.

  • Complete Qc file
  • Complete PDC for standard operating procedure examples for small business
  • Approved print/emb
  • Internal PP meeting
  • PP sample
  • Fty PP size set
  • Size set comments
  • Size set measurements
  • Fty PP meeting
  • consumption approvals
  • Fab. Inspection
  • Accessory inspection
  • Pilot production qty
  • pilot cutting
  • marker inspection
  • Layer inspection
  • Cut panel inspection
  • Emb / printing inspection
  • Pilot sewing
  • End of front 100%
  • End of back 100%
  • Roving Qc inspection
  • End line 100%
  • After washing 100%
  • measurement verification
  • Fit and test pilot production garments
  • Pilot finishing
  • Bulk production approvals
  • Daily production update to Asmara
  • Top submission
  • Product safety analysis
  • In line inspection
  • packing approval
  • Pre final inspection
  • Final inspection notification to Asmara
  • Final Inspection
  • Good release
  • Shipment sample for standard operating procedure examples for small business
  • Pattern control
  • Pre sampling review meeting
  • Risk analysis
  • Sample evaluation
  • Sample tags
  • Sample Submission

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Factory Loading Procedure


To ensure capacity is available to support sales contracts and provide information to monitor position to budgets.


Planning Manager and Operations Manager to ensure this procedure is carried out.


The capacity monitor report is generated for and individual Factories.  Individual reports are generated for each manufacturing unit, these show available capacity and product loading.  This highlights the space available when the new order processing takes place.

  • Figures are shown in sales value of production and total hours on a weekly basis reporting at least six months forward.
  • All planned/provisional orders are listed on the individual manufacturing unit’s reports, which allows for comparison against the business order book.
  • This report allows the business to assess periods of potential under/overload and contributes towards the manufacturing strategy.

Regular Employment Procedure

  • service book not maintained properly and as per law for ALL workers e.g. photos missing and details not filled in prior to employment commencing
  • not all management and worker’s signatures available in service book
  • proper orientation on service book is not provided to workers
  • notice period for ALL workers is not as per law (30 days) but as per “factory law”, any internal rules must be approved by government authority
  • appointment letters are not provided to newly recruited workers on the day of joining
  • lunch break is not mentioned in contract
  • factory does not keep copies of ID cards of all workers incl. borrowed and temporary staff
  • factory does not encourage workers to get their national ID cards from the concerned authorities

Implementations of code & systems

  • factory does not have a management representative in charge of the code
  • factory has not established a social accountability policy and has not communicated the ETI base code to workers and their suppliers
  • factory does not carry out management reviews and internal audits on social accountability
  • factory does not conduct social accountability assessment of their suppliers / subcontractors
  • factory does not maintain accident, injury and maternity register in the prescribed format (i.e. government, local authority)
  • not all factory areas are included in the fire licence
  • inconsistencies found between time cards, attendance and payroll records compared to any production records
  • payroll & attendance records not provided for last 12 months
  • no appointment letter, age verification certificate/copy of ID card, attendance records, payroll records found for newly employed workers
  • missing income tax clearance certificate, import licence and factory licence
  • factory does not educate mid level management and workers regarding workers rights/benefits, obligation and security of standard operating procedure examples for small business