by Engr. Kh. Mashiur Rahman | May 2, 2019 | Blog
Supplier Quality Assurance
Purpose – Supplier Quality Assurance
Supplier Quality Assurance Procedure -The purpose of this procedure is to confirm actual bulk ratings for pilot and bulk components with the production unit to ensure correct amount of raw material is available for each contract and accurate costing are maintained. The purpose of this procedure is to ensure that the company receives products from suppliers that consistently comply to specified requirements. We sale Garments Quality Control Inspection Report Software ..
Scope
This procedure applies to all products supplied to the company (UK and Offshore). This procedure covers all pilot and bulk components.
Responsibility
It is the Responsibility of the Merchandise Manager / Fabric Technologist to ensure that the suppliers from whom products are purchased are governed by the supplier appraisal system. It is the responsibility of the Financial Accountant, Operation Manager, Merchandising Manager, Pattern Technical Manager, Cutting Room Manager, Senior Industrial Engineer & Merchandisers to ensure the implementation of this procedure.
Procedure
The
information for these assessments is collated by the Merchandise, Finance,
Factory, Fabric Technologist Design and UK Head Office Team.
- In each of the above categories there is a scoring system based on certain criteria.
- The Merchandising Team issue an actual rating Confirmation sheet to production unit and request return within 1 month of style going into bulk production.
- Inspecting the pilot run products for visual, construction and measurement problems.
- In case of any regular measurement problem, checking the patterns.
- Informing Quality Manager about problems found in the pilot run product and suggesting solutions.
- Discussing various complications, this can arise during production, with Quality Manager.
- Auditing every P.O (Shipment) of packed garments for visual quality, packing and measurements as per the. Standard set by the company or as per buyer’s standards
- In case of failure of any shipment, to discuss it with Quality Manager and to decide about the further course of action required for correcting the quality problem.
- Deciding and informing area in charges about the preventive action to be taken by them in next running orders of the same style, as the problem found in the packed shipment during final audit.
- Discussing the problems found in the packed shipment with Quality Manager.
- Discussing the various ongoing problems with buying house Q.C to find out solutions and quality standard requirements of buyer for a particular style.
- All confirmed ratings are to be returned direct to costings department for assessment.
- Twice a Year the supplier is assessed by the head of purchasing against each of these criteria for each of the four categories and a total score is awarded.
- On totalling the overall score for each supplier, a vendor rating result is published detailing at which point on the vendor-rating table each supplier is Supplier Quality Assurance Procedure
- The supplier will be categorized under the number of transactions that have been carried out during that assessment period
Cutting Quality Control
- The spreading of the fabric in cutting is audited by the Cutting Q.A randomly for all the layering and marking problems like problems in table marking, marker placing, ends, splices, narrow goods, leaning, tension, counts, remnants, fabric flaws etc. Report of the same is made and discussed. Refer spreading Quality Control Format
- Bundles f cut pieces are checked randomly by the Q.A (Cutting) as per auditing system for all the cutting defects like miscut, matching plies, ragged cutting, notches etc. Report of the same is made and discussed. Refer to Cutting Quality Control Format
Conclusion
Supplier Quality Assurance – Once the result is published, where possible, suppliers are called to the purchaser’s premises to discuss their ranking and corrective actions to improve their positions must be agreed and documented.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Waste disposal methods
Now a day the disposing of Garment waste disposal methods has become a subject which is taken into vital consideration for the protection of Environmental pollution. To give a long life to our Next Generation, the protection of Environmental Pollution is of a compulsion to all of us. Auto Garments Ltd. We sale Enterprise Asset Management Solutions
has the following types of waste disposal methods:
- Wastage from Garments Fabric called as “Jhut” in Local Language.
- Wastage Carton.
- Wastage Polly.
- Used thread cone (without thread).
- Plastic Binding paper (used).
- Electrical Wastage Item.
- Food Wastage.
- Spare parts of Machineries & Transports (un-repairable).
- Burnt Mobile of Machineries.
Compliance Issue
Auto Clothing Co. and its subsidiaries (collectively “Auto ”) are committed to legal compliance and ethical business practices in all of its global sourcing operations. A Vendor shall comply with all the applicable import and export laws, regulations, and rules of the United States Department of Homeland Security, U.S. Customs Service, U.S. Department of Commerce, all other U.S. Government agencies, and the import and export laws, regulations and rules of the countries of origin and destination. Auto does not permit any activities that violate U.S. Customs laws, international treaties or foreign laws, including, but not limited to, false declarations of country of origin or other false documentation, counterfeit visas or illegal transshipment to evade the Textile Quota Restraint Agreements negotiated between the country of origin and the United States or other country of destination Auto attempts to identify reputable companies that are committed to compliance with all applicable laws and regulations of the country or countries in which they are conducting their business. Fundamental to this commitment is the fair and equitable treatment of employees in wages, working conditions, and benefits.
Auto does not condone the use of child labor, prison or other forced labor, discrimination based on age, race, ethnicity, national origin, marital status, gender, political beliefs or religion nor destruction or harm to the environment.The “Corporate Social Responsibility Code of Conduct” (the “Code of Conduct”) state the basic requirements manufacturing contractors and sub-contractors and their agents, if any, (individually and collectively “Vendor”) must meet in order to do business with Auto .
Some Wastage
The Code of Conduct applies to all manufacturing contractors, including, but not limited to, cutting, sewing, printing, embroidery, finishing, dying, laundry and manufacturers who sell packages (for example, completed garments).
- Electrical wastage
- Spare parts of Machineries & Transport
- Burnt Mobil of Machineries
- Miscellaneous Item
- Jhut
- Carton
- Polly
- Thread cone
- Waste disposal methods for Plastic binding paper
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Security Development
Security Development -The security assessment carried out on 24 April 2008, clearly depicts some distinct security guard which must be mended as soon as possible. As some problem may take some time to be fixed as such a sixth monthly module is hereby being created to bridge the deficiencies and make the security…
- By the end of May 2008, letter will be sent to the home address of all workers for Police Verification. Sufficient lighting is arranged in the loading and un-loading areas to prevent un-authorized activities.
- Within the month of May letters will be to the home address of all staffs for Police Verification.
- A proper system of retrieval of access control items from lefty workers. Private parking area will be separated from loading and un-loading areas by means of physical barrier if necessary.
- Intruder detection system will have to be developed in many way where by any instruction can be detection.
- By the end of Jun 2008, those of who could not be verified with background checks will be completed.
- Security personnel will be posted in all restricted areas and prevent un-authorized entry into packing areas, stores, finished goods area and loading /un-loading areas. Employee orientation on all security matters will be completed.
- Perimeter security to be made more effective by enhancing number of security patrols.
- ISO Bolt Seal 17762 will be introduced for all shipment purpose. Adequate security will be posted covering the entire factory premises to prevent un-lawful entry and damaged of the factory property.
- By the end of July2008, all remaining workers pr staff whose background check couldn’t be completed will be complete.
- Car Parking Area to be extended and made bigger.
- Number of CCTV to be increased and all entry/exit points to be covered.
- Background check of contractors will be verified for correctness.
- Background Check of all remaining workers and staff will be completed.
- Background Check of the forwarders will be conducted.
- Port Security will be evaluated. Security personnel will be posted at all entry / exit points to verify identity and un-lawful entry into the premise.
- CCTV will be increased to include all production floors.
- Background check of all remaining staff and workers will be completed.
- Flammable, toxic, dangerous chemicals will be stored in a separate and secure place of the building and all precaution will be taken for appropriate storage stop pilferage /misuse. Number of CCTV will be enhanced to include all stores.
- New workers orientation to be reviewed to include new aspects of security.
- Background check of all employees which could not be done will be completed.
- Security Development- A detailed assessment will be done to review the position of security standard then. Packing and finished goods area will be segregated from the rest of the working floor by means of physical barrier and will be restricted from easy access.
More Duties
Upon closer of the factory, representative of security section, electric unit, HR personnel and working floor will be check jointly and ensure all lights, fans, electrical mains/circuits/switches switched off, water taps and doors locked and sealed.
- Separeted Employees Log
- ID Card Issue Log
- ID Card Replacement /Re-Issue Log
- ID Card Return Log
- Factory Opening & Closing Log
- Short Leave /Gate Pass Log
- Shortage/Overage Reporting Log
- Employees Movement Log
- Container /Covered Van Inspection Log
- Export Register
- Seal/Lock Usage Log
- CCTV Monitoring Log
- Visitor,s Vehicle Checking Log
- Incoming Mail / Parcel Checking Log
- Employee,s Late Entry Log
- Visitor,s Log
- Vehicles In/ Out Register
- Key Received And Return
- Security Patrol Duty Register
Factory Security Assessment
Factory will installed security arch or commission hand held battery operated metal detector at the entrance of building to monitor entry of un authorized materials by worker / staff and visitors.
- The intrusion detection or alarm system has back-up power and is tested regularly.
- A record is maintained of employee access to keys, cards or codes.
- Facility utilizes card or code activated locking devices to protect controlled areas?
- Keys / cards are returned or codes are changed when an employee leaves the company?
- Procedures exist to immediately terminate existing physical areas when an employee terminates employment or transfers to another position?
- Management is provided with a current list of all employee access privileges on a monthly basis?
- All facility buildings are constructed of materials that prevent unlawful entry and are kept in good repair?
- There is a policy that requires that all security procedures are documented?
- The facility has a security department / personnel?
- There is a designated security chief at the facility?
- An appointed official is responsible for facility, employees and transport security?
- An appointed facility official is responsible for security audits for evaluations?
- A facility security plan is developed and is reviewed / updated semi – annually?
- A site security assessment is conducted quarterly to identify vulnerabilities and necessary corrective actions?
- Personnel security procedures are written and evaluated quarterly?
- Personnel security procedures are evaluated in response to security failures?
- Personnel security requirements apply to contracting temporary and part time employees?
- Employment applications are required for all applicants?
- The security will have only access to perimeter lighting switch box as well as external door alarm system. All applicants are interviewed?
- When allowed by law, background checks are conducted on all applicants?
- Applicant background check includes employment history, reference check and criminal records check?
- The applicant’s examined identification includes a national ID and Birth Certificates?
- When allowed by law, background checks are updated on all employees?
- A permanent personnel file is maintained for each employee with the employee’s name, date of birth, and a national ID number?
- Checks will be made on alternate days for damaged /broken identification of perimeters walls, building, doors and windows by security personnel and report to the management. The facility retains a copy of the employee’s official identification?
- A facility issued a photo-badge is required for employee access?
- Issue of employee identification is centralized and controlled by a specific dept. and restricted to limited authorized employees?
- Procedures are used to retrieve an employee ID and / or deactivate access as needed?
- Lost IDs are recorded as missing before replacement and security staff informed?
- A specific color coded ID is required to access restricted areas
- Security guards monitor access to facility restricted areas?
- New employee orientation includes confirming that anytime onsite the facility requires wearing an ID badge?
- New employee orientation includes undefined persons, breach of computer security and internal conspiracies?
- New employees are asked to report compromised to security infrastructure such as broken locks, windows and facility structure?
- The facility has a documented security awareness program in place for all employees to include training participation?
- Employees are encouraged to report irregularities, suspicious activity and security violations through an incentive program?
- Security procedures are publicized throughout the facility on posters and bulletin boards?
- Duty roster of all security personnel will be prepared for 24 hours a day covering all entry /exit points and entire compound and approved by the management. The facility of Security Developmenthas an intrusion detection ( or alarm system?
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Welfare Officer Duties
Welfare Officer Duties – We sale HR Solutions and Employee Management Software for RMG
- Welfare Officer -To establish effective communication between management and workers in order to resolve swiftly any and all differences between employer and employee or within the employees to develop the relationship.
- To work for betterment of the employees. Work with both the employee and employer to ensure healthy and safe work environment for the employee. Duties like this include, improving facilities & services like, medical, drinking water, canteen, toilet, rest area, child care room etc and informing workers of their rights like wages, overtime rates, leaves etc. And communicate and ensure with management that workers are getting these services and benefits properly.
- To ensure that workers grievances if any are addressed and communicated to the management. factory does not help workers select their representatives from themselves.
- welfare committee does not meet every 2 months or once a month (depending on local law)
- meeting discussions and outcome are not recorded accurately
- Welfare Officer To teach and train new workers about their rights, privileges and benefits. no Worker’s welfare committee formed and no satisfactory workers representation
- workers are not aware of welfare committee, the meetings and their outcome
- factory does not have policy about freedom of association & right to collective bargaining
- factory does not have trade union or selected worker’s representative
- factory has not established a worker’s participation committee and formation has not been documented
- role of workers participation committee is not clearly defined
- written grievance handling procedure is not available and workers are not aware of their rights
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by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Finished Goods Policies and Procedures for Readymade Garments
Once Finished Goods are packed and ready for shipment the Export In Charge in the Finishing Section will inform duly the commercial department for export of the goods. As per the production schedule, one week prior to the due date of shipment the commercial department will send a booking request to the nominated freight forwarder and buyer. We sale Apparel ERP Software for Garment Finishing Section
The following procedure will be followed to export finished good from the factory:
- Finished Goods Export In Charge will provide the final export packing list to the merchandizing section who will approve and forward it to the commercial department to prepare the Export Invoice and other related documents.
- As per the booking approval from the buyer, the commercial department will count the total volume of the cargo and accordingly ask for covered vans from the Transport Company. The loading of finished goods will usually start at 8 pm, unless there is an emergency or as appropriate by the traffic rules of the area.
- Once the covered vans arrive a security personnel will get inside the carriage of the van and ensure that it is empty. 7 point inspection will be carried out in a prescribed form. Designated loading related personnel will be given the ID card and allowed inside the premises to commence loading of finished goods inside the van.
- Export In Charge in the finishing section will lead the loading staff to the carton holding area and loading will be started. He / She will keep a count of the total number of the cartons being carried out from the carton storage area and the security guard in the van will also keep a count of the total number of cartons loaded in the van. Register of Loading / Unloading will be maintained by the Export In charge. Transport people will also keep their separate count and at the end of loading these three counts will be matched. If there is any discrepancy then the commercial department will be informed immediately and will give a decision to recount. Security In Charge will also need to be present at the time.
- If all the counts are in order then the Delivery Chalan will be duly signed by the Security In Charge or Officer or Guard, Finished Goods Export In Charge and Transport authorized personnel and the driver of the van.
- One tamper proof seal and lock by the Export In Charge and another by the Transport Company will be placed on the door of the cargo area of the van that will be opened after the van reaches the designated discharge area in presence of the C&F agent, nominated Freight Forwarder, Shipping Line and Customs authority. If the seal is found to be tampered with or the received goods are less than mentioned on the Delivery Chalan, the C&F agent will immediately inform the commercial department. Commercial Department will inform the top management and will take up the matter with the Transport Company.
- After the goods are received and loaded in the container, the C&F agent will follow and complete the documentation with all the concerned authority and inform the Commercial Department.
- Commercial Department will collect the necessary Bill of Lading from the Freight Forwarder and procure necessary export documents like visa wherever applicable, Country of Origin Multiple Country Declaration etc.
- This set of documents will be submitted to the bank to complete the export procedure. A set of documents related to export is attached for ready reference.
- After the shipment is made the vessel details, invoice, packing list and other shipment related information will be forwarded to the buyer via email within two working days from the date of shipment.
Conclusion
Finished Goods – The Commercial Department will maintain and keep records and all information regarding import and export of goods to and from the factory in orderly fashion.
