by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
The Best RMG Business selection
Manpower Status:
To see whether the existing manpower is within the approval range. …
Recruitment:
- The applicant must fill in the application form Both the candidate and the authority must put their signature.
- Medical certificate endorsed by Medical officer
- National ID or Nationality Certificate to identify age and nationality
- Grievance handling & Counseling:
- The unit must have a grievance register
- The problem or complaint must be solved.
- Action Time must be mentioned (on which date the action was taken)
- A Grievance Handling Database can be prescribed (a specimen is attached herewith):
- Serial number
- Date of incident
- Grievance Type
- Area name where the problem occurs
- Name of the employee who made the complaint (s).
- Name and ID of the employee against whom the complaint is made
- Problem description
- Witness if any
- Target date of problem solving
- Actual date of problem solving
- Solution description
- Signature of the concerned from HR dept.
Disciplinary Procedure:
- It must be followed according to labor law
- Show-cause letter issue with minimum 7 days time given for explanation
- Enquiry if required.
- Warning/Punishment
- Action must be taken within 60 days.
- The following order must be followed in preserving the documents:
- warning / punishment letter or the like
- Enquiry report
- Enquiry statement
- Explanation letter
- Show-Cause letter
SOCIAL COMPLIANCE EVALUATION
Buyer takes a very serious view towards the industry’s social accountabilities and therefore requires all our vendors and factories to comply with our Social Compliance requirements. Buyer evaluates its factories to determine if they are meeting our customers’ social compliance requirements. There are three ratings given to any social non-conformance in a factory and they are: –
Zero Tolerance (ZT)
Immediate Action (IA)
Continuous Improvement (CI
Zero Tolerance (ZT)
When a Zero Tolerance (ZT) rating is given to a new factory, Buyer will not proceed in placing orders business with that factory. In the event that the factory is already an existing supplier to Li & Fung, an exit strategy will be put in place and all business will cease thereafter. Some examples of areas requiring Zero Tolerance (ZT) are: –
Factory currently under a lawsuit by any party
Factory that practices illegal trans-shipment
Factory that falsifies documents (i.e. time cards in contradiction to production records)
Factory not granting access to a Buyer evaluator to all records, workers and areas of the factory
Factory using Child Labor, prison, forced, indentured or bonded labor
Factory practicing Corporal Punishment or Sexual Harassment of workers
Factory operating without a legal permit and/or export license
HIV Training:
- The participants in a period (three months) must be maximum
- The documents should be preserved chronologically.
- The photocopy of the documents must be very clear and in good shape.
- There must be signature of the participating workers.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Merchandising Trims Purchase
PURPOSE:
To ensure that customer requirements are properly understood, documented and implemented.
Agenda for HR Meeting:
Monthly HR Meeting
Group HR Policy
Organogram
Salary Structure of MS & NMS
Lefty Workers Settlement
ID & Proximity Card
Duplicate Documents Solution
Worker appointment letter in Manager’s personal file
Fixed wages of workers (QCI/SQCI)
Proposal for Group’s – Training and Development, Talent Management (Recruitment & Selection),
Separation of HR, Compliance & Administration
SCOPE:
This procedure applies to dealing with customers in taking orders for sleeping bags. Every employee shall be treated with respect & dignity. No employee shall be subject to any physical, sexual, psychological or verbal harassment or abuse. Written disciplinary procedures shall be applied fairly among all workers.
RESPONSIBILITY:
- General Manager, Merchandiser shall negotiate price with buyer.
- Manager, Merchandiser is responsible for negotiating and finalizing the contract with the customer and make review of any changes with necessary consultation of the Managing Director.
- Production Manager and Quality Control Manager are responsible for identifying customer requirements on products.
PROCEDURE:
Auto Fashions Ltd has written health , safety & environment guidelines, has a factory safety committee; provides personal protective equipment free of charge and mandates its use; keeping cleanliness and complies with all applicable local environmental, safety and health regulations.
- Review the requirements related to product to ensure product requirements are
- defined.
- Contract and order requirements differing from those previously expressed are
- Resolved.
- Organization has the capability to meet the defined requirements
- Records of the results of review and actions arising from the review are maintained.
Implementation:
Auto Fashions Ltd complies with legally mandated work hours. Each employee when working overtime, shall be fully compensated according to local law. Each employee shall be provided one day off in seven; and Auto Fashions Ltd requires no more than 48 hours of work per week, and no more than 12 hours of overtime work per week.
- Correspondence and negotiation with the buyer is performed by the Manager,
- Merchandiser.
- correspondence with the buyer is maintained through Mail, E-mail or Fax
- and every necessary instruction/direction and negotiation with the buyer shall
- be preserved.
- Sketch measurement sheet is provided by buyer, with layout of Product, Fabric
- details, accessories, size, measurement and other related information.
- Sketch measurement sheet will be distributed to Manager, Production for
- sample making.
- Approval sample is prepared as per buyer requirement with available fabric
- and accessories.
- After approval/correction of the approval sample by the buyer, PP sample for
- each size is prepared as per amended style detail and sent to buyer for
- approval.
- As per the buyer’s instruction/style detail provided in the sketch measurement
- sheet pattern section prepares pattern for components.
- Consumption is worked out by Manager, Production and consumption qty.
- is informed to the Manager, Merchandiser.
- Manager, Merchandiser places order to approved fabric
- supplier for fabric upon confirmation of fabric from the buyer.
- Size wise consumption based initial costing is prepared by Manager,
- Merchandiser and price is negotiated with buyer.
- After finalizing the negotiation on price, delivery and other contract
- conditions, buyer sends final order sheet / makers copy / confirmation of order
- with final approved specification and conditions including size, breakup,
- packing detail, breakup, delivery information and delivery date.
- Manager, Production prepares color wise break-up & total consumption
- of fabric for each style.
- Buyer provides color reference sample containing sample of each color for use
- as reference when placing orders.
- Fabric manufacturer upon contact from sends specified fabric sample to buyer.
- Buyer provides approval of fabric and order is placed to fabric supplier by
- Merchandising Department.
- Accessories List is worked out and sent to supplier by General Manager / merchandiser.
- Upon buyer requirement, Accessories supplier / manufacturer sends
- accessories sample to buyer based on instruction from auto Camp.
- Buyer provides confirmation of accessories and order is placed to the supplier
- for required qty. of selected accessories.
- A sample fabric is procured before the shipment of total fabric Qty. along with
- the accessories shipment and used to produce the pre-production sample.
- Pre-production sample for each color, manufactured using actual
- fabric and accessories is sent to buyer for final approval.
- Buyer sends approval of the pre-production sample and any necessary change/
- instruction.
- Trim card is prepared based on the approved pre-production sample copy
- preserved in the sample section.
- MC dept. prepares required consumption and report of stock position which
- is required for completion of the order and submit is to General Manager / merchandiser.
- Finalized Size and color wise detail break up of sleeping bag is provided by
- General Manager, Merchandiser to Production, QC, MC, Commercial and Cutting dept.
- During the production, the buyer may request any modification or change in
- the final contract by contacting the General Manager/Manager, Merchandiser. On such occasion, General Manager/Manager, Merchandiser negotiates different terms and conditions for the revised contract and upon finalizing and receiving confirmation from the buyer, notifies all changes to the relevant departments for immediate action.
- After completion of all production Manager, Merchandiser notifies buyer of shipment detail of the order (Vessel, arrival time, Packing list).
Review/Check:
Auto Fashions Ltd complies with legally freedom of association . Auto Fashions Ltd has written Workers participation committee guidelines . It essential in production oriented company. Auto Fashions Ltd provides each employee at least the minimum wage, or higher and provides each employee a clear, written accounting for every pay period. Auto Fashions Ltd provides each employee all legally mandated benefits. These include health care; pregnancy or sick leave; vacation; religious holiday, leave; child care.
- Upon receipt of query Manager, Merchandiser shall check that all required information such as quantity, delivery date, brics and accessories details, measurements, etc. are provided.
- Upon receipt of Purchase Order Manager, Merchandiser shall check that it matches with initial agreement (verbal or written) with the buyer.
- If there is any difference between initial agreement and purchase order
- Manager, Merchandiser shall contact with buyer for clarification and order will be accepted upon resolving the anomaly.
- Any amendment required by buyer after Purchase Order is given shall be
- notified to all concerned departments by Manager, Merchandiser.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Cutting Supervisor Job Responsibility
As per Management decision you are promoted as a Senior Supervisor Cutting from October 01, 2007 .Management wish to perform your new responsibility as per following Job description given below.
- Full fill the day requirement of both the factory before 2-30pm.
- Issuing the Cut panel both factories according to the production plan.
- Check under your supervisior & Numbering girls are doing correct job or not
- Check & monitor the hourly cut panel supply.
- Check with their cutting according your requirement or not.
- Attend the daily production meeting & discuss your problem.
- Visit the both factories & see they have any problem.
- Inform your senior per day numbering production & issuing quantity before you leave the factory.
- Check with your senior which one need 1st & urgent.
- 10.Attend the morning meeting with planning department.
- 11.Look after the house keeping of your work place.
- 12.Carry out any other job assigned by the authority.
Factory Manager
AUTO GARMENTS LTD
EXPORT PROCESSING ZONE
INCIDENT
- Definition: INCIDENT – when the product is used by people or forwarded to next department for processing (example cutting to sewing dept). If there is a hazard affecting their quality, it is called as an incident.
- Definition: PRODUCT RECALL –Managers/ In-charge of the concerned departments should ensure effective procedures are in place to deal with any garment or fabric hazard and to enable the complete, rapid recall of any implicated lot of the finished product from the next department. Where a product has been withdrawn because of an immediate quality hazard or wrong quality, other products which are produced under similar conditions, and which may present a similar quality problem & issues should be evaluated for and may need to be withdrawn to avoid any continuation of quality issues for all the garments produced for that P.O. or style, etc. (Source: 5.8 of Codex Alimentarius for Recall Procedures)
Case Study
I have gone through the below mail and discussed with our all concern dept. to make this order successful for us. To successful this order we have taken some initiatives and execute those accordingly. However there are some areas which also required giving preference and implementing to achieve its success which are related with other concern unit and yourself.
We will take following action for this order:
- Marker tight
- Marker length maximum 8/10 yards
- Lay wastage minimize in two side length
- Reuse of fabric cut pcs (if possible)
- We will control all kinds of wastage from our side like thread, label fabrics etc.
Below issues should be considered to successfully execution the order.
- Fabric supply should be on time.
- Good quality fabrics delivery
- Reduce fabric running shade & fabric shade
- Fabric dia plus minus should be controlled.
- Plus GSM Fabrics should not be delivered.
- Need to collar & cuff supply on time.
- Body fabric, collar & cuff shade variation should be avoid
- Plus minus collar & cuff measurement should not delivered
- Proper collar & cuff joint, No tight join is acceptable.
- Collar & cuff rejection 0%
- Embroidery supply timely
- Embroidery rejection in tolerance should be 0%
- Shipment schedule should be smooth so that we can produce our goods as per projected line.
Washing rejection average green-5.13%, Line – 0.43% founded in previous orders due to chemical spot, body reject and cuff collar not match with body fabric. So need to control & improve washing reject.
Cut panel rejection average 3%-4% founded in previous orders due to fabric defect. So fabric quality need to be improve & ensure proper quality before delivery to factory.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Salary Packing and Disbursement
This is with further reference in respect of standing instruction as referred to above. Since the mentioned instruction is issued almost 19 years passed so it is required the inclusion and deletion on it with a view to proper functioning. -,
- Following personnel will assist in packing the money, advised that the physical cash with regard to separated amount as counter wise to be checked and duly received. Please ensure it.
- In order to avoid confusion the taka figure will be highlighted on the packet.
- After the money is packeted ,it should be reconciled before the payment begins and only when it talleys salary disbursement should commence.
- Before payment ensure the person & identify the person observing his/her ID card. Without proper identity if anybody paid he/she will liable for any loses.
- All workers should be advised that they should count the money before they leave the counter.
- No complain will be entertained after the worker leaves the counter.
- Please note ,that due to high amount of money incoming for wages payment to be alert and follow up that payment should be made on the same day by the Disbursement team as attached
Termination of Employment
Dear hhh
You joined this organization as a Quality Controller under Quality Section from 09.04.2018 Since your performance was not satisfactory. As such the authority has decided to terminate your service with immediate effect.
Please note that since you were under probation, no termination benefit will be admissible to you.
Thanking you
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Dismissal Letter
This refers to the show cause notice issued to you on 26/02/2018 against you for collecting & carring on money lending on duty with other employees .As the Management did not find your reply to the show cause notice as satisfactory, a constituted committee enquired in to the matter on February 27 , 2018 wherein you were given full opportunity to defend yourself against the charges.
The enquiry committee after cross- examining the concerned witnesses ,found you guilty of the charges (a)Continuous absence for more than 10 days without permission and satisfactory cause of absence.b) Collecting or canvassing or the collection of any money within the premises of the enterprises/company/factory for any purpose not approved by the company. c)Carrying on money lending or any other private business within the premises of the factory /company.BEPZA Instruction no:1 of 1989 section 1
According to your statement wherein you have pleaded guilty of the offence and as per the report of the inquiry committee and decision of the management ,you are here by dismissed from the service with immediate effect.You may ,therefore collect your dues(if any) from the Accounts Departments.
Yours truly,
For AUTO GARMENTS LIMITED
Other Letter
This refers to your telephonic quotation in connection with the above mentioned subject.It is our pleasure to issue this work order for repairing our above Micro the terms an d conditions stated below.
a) Opening rear & front brake wheel blending & adjusting
b) Repair & newly replace Acceletor plance
c)One Acceletor plance
1)No amount will be given in advance.Only after supply of above genuine spare parts ,we
shall pay within 7 days upon receipt of bill.
2) Our drivers will take delivery of above spare parts from your shop.
If you are agreeable with the above terms and conditions,please sign the duplicate of this work order as a token of acceptance.
Transfer order
It is here by notified for information of all concerned that the Authority has decided to transfer the following personnel in the manner shown below keeping her existing pay scale intact.
Termination letter.
Dear gg
This is to inform you that Management no more requires your service with us. Accordingly today onward you are terminated from our company.
You have to collect your all dues from Accounts dept. with immediate effect.
Yours truly,
For Auto Garments Limited
