by Engr. Kh. Mashiur Rahman | Sep 10, 2019 | IT Software Apparel
Export Solutions Software
Export Solutions Software. For any queries, please Contact Us.
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CASE STUDY ON IMPORT PROCEDURE
The Import In-charge should follow the following formalities
to perform the Import activities on schedule basis, such as-
For Sample Fabrics & Accessories : Keeping the regular communication the import section should release the related goods in time and should hand over the same to Store by providing the massaGE
For Raw Materials : After getting the Master L/c or the sales Contract Number the Import Incharge should collect the sketch, measurement, Proforma Invoice, etc to perform the import formalities.
Then he should open the required BTB letter of credit according to the proforma invoice and should dispatch a copy thereof to factory for their official formalities.
Then the he should prepare the required papers &
documents to approve the Consumption as well as UD from BGMEA.
Then he should maintain communication with supplier / factory to get the Copy / original documents for shipment of goods.
After the getting the documents from supplier he should
dispatch the copy of Invoice, Packing List, Bill of Lading to our respective
C&F Agent to take pre-questionery step to collect the vessel position and
to communicate with the forwarder / carrier to deliver the goods in stipulated
time after Birthing the vessel. A copy the Invoice & packing list also to
be hand over to Store to file the information and to check the receiving goods
with packing list. Side by side he should keep communication with forwarder /
carrier to collect the vessel position.
In absence of original documents he should collect the
Shipping Guarantee form respective bank and should dispatch it to the C&F
agent along with the UD in due time.
After deliver the goods by our C&F agent he should
inform the massage to store on advance basis.
He should execute all the banking formalities, maintain
official documents, deliver the information and banking voucher to Accounts
Section in due time.
He should adjust all the BTB liabilities by the respective export bills (after realising the payment) and should check the CM part of company.
CASE STUDY ON EXPORT PROCEDURE
After
completion of all kinds of inspection of goods and approval of packing list the
Finishing In-charge will hand over one copy of the packing list to the Export
Section and an another copy to the Store. After receiving the Packing List the
respective section will execute the following jobs :
- Export Section : It is the prime duty of export in-charge to follow-up the Export Schedule, to co-operate the packing section in preparing the final packing list, communicate with the Transport Agent to deliver the goods for export in time. After receiving the packing list he will prepare all the related papers and documents, will communicate with the C&F agent, with shipping line and above all with factory. After preparing the documents one set thereof to be dispatched at factory for their official record. He should take all kinds of Departmental approval in due time to place the documents at bank for collecting the payment. He will also prepare a Monthly Export Statement and one copy of that should be handed over to the Accounts Section for counter checking.
- Master LC/ SC No
- Bank Bill/TT Date
- Bank
- Master LC/ SC Date
- Buyer Acceptance Date
- ABP/Bank Ref No
- Payment Term
- Buyer Payment Advice Date
- Exp. No
- Ex-factory Date
- Due date to Buyer Advice Date
- Buyer
- Garments Quantity
- Buyer Accept. vs Payment Date
- Customer
- UoM
- Bank Payment Advice Date
- Nature Of Customer
- Currency
- Buyer Pay vs Bank Pay
- P.I. No
- Collection Amount
- Bank Realization Date
- PI Date
- BL / FCR No
- Realization Amount
- Invoice No
- BL / FCR Date
- Short/Access Realization
- Invoice Date
- Document Submission Date
- Overdue Days
- Mode Of Shipment
- Doc Submitted Value
- Ex-factory to Realization
- Mode Of Collection
- BL to Doc Submission Days
- Status
- Collection Ref.
- Bank Acceptance Date
- Tenure (in Days)
- Doc Sub to Acceptance Days
- Expected Due Date
- Bank Bill/TT No
- LC Performance Report
Overdue Reasons
Store : After receiving the final Packing list the store in-charge will prepare the delivery challan thereof and should execute all the formalities to load the goods at Delivery Van /Truck. He should maintain an export Register and should keep record in accordance with delivery date as well as PO. He will also prepare a Monthly Export Statement and will hand over a copy to the Accounts Section for counter checking.
by Engr. Kh. Mashiur Rahman | Sep 9, 2019 | IT Software Apparel
Attendance Manager Software
We sale all types of Attendance Manager Software with cheap price. Some software we deliver 100% free. For any queries, please Contact Us.
Features
- Recruitment Management
- Onboarding Management
- Employee Management
- Self-Service Human Resources
- Payroll Management
- Time and Attendance Management
- Loan and Advance Management
- Leave management
- Employee Life Cycle/Appraisals, Transfer and Separation
- KPI
- Training Management
- Analytics and Dashboard
- Utilities
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Attendance of a worker or a staff will be counted according to the punch Attendance Manager of the ID Cards in the factory’s cardpunch machines at the time of entrance by each individual. This card will be a special kind of ID Card bearing the Bar Code numbers for each provided by the Human Resource dept. The Bar Code number will be consists of twelve digits. Each digit of the card number has a separate meaning (pls. see the last page). One must punch his /her own ID Card at the moment of entry to the factory as well as at the time of exit from the factory as well. Nobody can hand over his/her own card to any other person (except office order) in any case. If any one do this and caught for “Proxy Punch” for false attendance then the authority will take a serious action against him/her. The punishment might be according to the above-mentioned or as per the decision of the arbitration committee. So “Proxy Punch” is strictly prohibited. Only the HR dept. has the authority to punch the ID cards to get the OUT time. aaa
Everyday, Production Manager will inform the actual Out-Time to the Human Resource Department so that time keeper can punch Attendance Manager the ID cards on time and give back those to the respective workers in time. In the morning after punching the cards workers will submit their ID cards to their respective supervisors. Then supervisors will send those ID cards to the HR office.
If any one will lose this particular ID card then
he/she will get a new card after supplying his/her one stamp size photograph with TK
50/=. On the other hand, if anybody will destroy his/ her card
(intentionally or unintentionally), he/she will get a repaired / new card from
the office after paying Tk.15/=.
Entrance into the factory after 7:50a.m. (the clock of the punch card will show 8:00 a.m.) in the morning will be
counted as late attendance and for late attendance one hour will automatically
deducted from the total working hour. But, only for the office staff entrance
after 9:00a.m. will be
counted as late.
If the factory has to start work from 7:00a.m. then that extra time (7:00am to 8:00a.m.) must be recorded
separately and that time will be adjusted manually in the computer later on.
Out time, in between 5:00 p.m. to 5:45 p.m. will be counted as 5:00 p.m., 6:00 p.m. to 6:45 will be counted as 6:00p.m. as well as 7:00p.m. to 7:45p.m. will be counted as 7:00 p.m. Everyday,
factory authority will close the factory
in a round figure time i.e.5:00 pm. / 6:00pm. / 7:00 pm
etc.
If any worker does not bring his/her ID card, he will not
able to punch his card in the punch machine as a result he/she can not enter
into the factory. But only after taking the permission from the high authority
of the factory he/she can enter but that entry must be recorded separately, the
HR dept. must know this and that dept will transfer that data to attendance
data-base in the computer, manually. Same procedure will be applied to the
staffs, but they need not to wait for the permission from the authority to
entry.
In the punch machine attendance Manager , first punch in the morning before 10:00 a.m. will be counted as IN on the other hand second punch in the punch machine after 10:00 a.m. will be counted as OUT.
If any one leaves the job then he/she must surrender
his/her ID card to the company.
IDENTITY NUMBERING :
- After joining of any worker a manually prepared
card is provided to him /her after placing a temporary identification number
thereat only for one month. After one month of his / her service he /she will
come under regular identification number, i.e. under Bar Code number and such
number will carry up to confirmation of the job. After confirming of his / her
job the worker will come under regular Sectional Card number.
- In case
of employee under Office & admn. a permanent ID card with fixed number will
be provided. No nay number can repeatedly for more than one person.
- No any employee can entire the gate without
punching is card at punch machine. Therefore all employees should hold / carry
the card during the official time. The identity numbering procedure will be as
follows :
Daily Working Hours :
Not exceeding 10 hours a day including 2 hours over
time, which will not exceed 56 hours per week in average annually.
DAILY Break Time
On normal working day –
For lunch: 12:30-13:00
Hrs (30 minutes)- two floors
13:00- 13:30 hrs (30 minutes)- two floors
For Tea break: 16:30-17:00 Hrs (30 minutes).
On Friday (if necessary) –
For Jummah prayer and lunch 60 minutes, 12:30-1:30
For Tea break: 16:30-17:00 Hrs (30 minutes).
TRANSFER
The management will able to transfer an employee from one
department to another department or from one factory to another factory for
better administration or for any other reason at its sole discretion.
PROMOTION
Promotion is entirely at the discretion
of the management and will depend on the employee’s merit, qualifications,
efficiency etc.
SERVICE YEAR & YEARLY INCREMENT
Each year, the service year for all employees will
start from 1st April and will end on 31st March.
Generally, increment of the salary or wage for all the employees will be awarded
after completion of one-year. This increment will depend on his/her work
performance in his previous working year. One may not also get increment if
his/her performance is poor. The management will decide the number or amount of
the increment on the basis of achieving points.
UNIFORM
The company will provide two sets of uniform (with the
company logo) to certain categories of employees up to and including extra
grade 1 & 2. The colour of the uniform will be as below:
- White = for all the general worker
- Yellow = only for the fire fighters
- Pink= only for Supervisors
- Bottle Green
= only for baby rescuer of the
crèche
- Blue= only for the Fist Aiders.
Staff under production will move in the floor only after
wearing the slippers provided by the company. Workers working in the standing
position will also wear slippers provided by the company.
by Engr. Kh. Mashiur Rahman | Sep 9, 2019 | Fire & Saftey
Personal Security Equipment
Personal protective equipments are using by the worker & according to our policy wearing of personal protective equipments is obligatory for the workers..
Awareness training on environmental health & safety, occupational health & safety, using of PPE, Chemical safety, fire safety etc. are conducted regularly following a yearly training schedule & trainings are conducted by skilled training personnel in reference.
We are ensuring pure drinking water for the .We have adequate number of toilets for both male & female and we are always keeping it clean by the cleaners & sweepers. Towel & soaps are always being provided at toilet. Admin department is monitoring the toilet periodically as well as by sudden visit.
We have a health & safety committee comprise of 19 numbers of members from different floor according to the health & safety policy. We follow fire safety, electrical safety, machine safety, chemical safety committees which are very much functional to keep the safety level uphold. Health & safety committee meeting is being held at least once in every two month but according to our procedure it may be held emergency in crises.
Personal Security Equipment List
- Hard Hats personal security equipment
- Safety Glasses personal security equipment
- Cutting Goggles
- Attachable Face Shields
- Attachable Welding Shields
- Proper work clothing (long-sleeves /Nomex Coveralls in Live Plant)
- Properly Gloves for each job task
- Proper work boots or shoes for job task
- Fall protection inspected, color coded and tie-off points identified
- Hearing protection available and in use
- Tools and Equipment:
- Electrical tools and cords inspected and color coded
- Guards in place on all power tools
- Proper disc installed on grinders
- Air hoses with proper connect, whip checks, pins
- Welding leads in good condition and without repairs 6ft from electrode
- Hoses, leads, and cords placed out of walkways and protected
- Welding machines grounded/earthed and spill protection installed
- Torch hoses in good condition, gauges in good condition, check valves, flashback Arrester, and is a Sticker available to ignite the torch
- Cylinders secured properly (Chain or wire or in rack)
- Rigging and Lifting Equipment:
- All slings, coming-alongs, chain-falls, etc inspected and color coded
- Crane swing radius barricaded with danger barricade
- Beam-clamps inspected SWL noted and installed properly
- All lifting-beams with SWL posted
- Crane outriggers fully extended and wood/metal pads installed
- Crane daily inspection completed
- Crane functioning properly
- Operator certified personal security equipment
- Rigger escorting crane during movements
- Riggers wearing proper vest
- Tag-lines available and in use
- Chemical Use:
- MSDS sheet on the job and workers trained to use chemicals
- Chemicals stored properly
- Other:
- Work area hazards barricaded
- Jack- stands placed on stable surface, in good condition and SWL posted were required
- Fire Extinguishers in place and inspected
- Drinking water in place and cups available
- Trash bins available
- JSA/Work-Permit completed properly
- Ladders inspected and color coded and scaffolds inspected for the week by (CP) for personal security equipment
We have adequate numbers of cleaners & sweepers to keep the premises clean. We follows periodical monitoring system (daily, weekly & monthly) regularly monitor by designated monitoring team that always upkeep the cleaning up to the level.
Survey of PPE requirement:PPL
for issue to individual Staff given accordingly to Job/Designation.
Oxygen Plant
Plant Operator
Liquid
Handling: Maintenance: Caustic Strength Checking:
PPE
REQUIRED: Leather hand Gloves, Eye Protection, Leather Apron, Rubber, Hand
Gloves, Safety Boot.
Compressor Attendant:Liquid
Handling: Maintenance: Caustic Handling:
PPE
REQUIRED: Rubber / Alkali Proof Apron, Leather hand Gloves, Eye Protection,
Leather Apron, Rubber Hand Gloves Safety Boot.
Helper
Caustic Handling: Maintenance
Rubber
/ Alkali Proof Apron, Leather hand Gloves, Eye Protection, Rubber Hand Gloves,
Safety Boot.
Filling Man
- Cylinder Handling: Cylinder Connecting:
- Leather Hand Gloves, Safety Boot
Test Mistry
- Cylinder Handling: Valve Opening Closing: Punching
- Eye Protection, Leather Hand Gloves, Safety Boot
Test Helper
- Cylinder Handling: Painting ( Brush) Punching
- Leather Hand Gloves, Safety Boot Eye Protection
Test Helper
- Cylinder washing Cleaning:
- Rubber Hand Gloves, Gum Boots.
Cylinder Examiner
- Checking & Handling Cylinders
- PPE Required: Leather Hand Gloves, Safety Boot.
DA Plant
Plant Operator
DMF:
Charging /Handling: Maintenance:
PPE
REQUIRED: Rubber hand Gloves, Eye Protection, Rubber/Rexin Apron. Safety Boot,
Leather hand Gloves.
Compressor Attendant:Carbide
Charging, DMF Charging/Handling: Maintenance:
PPE
REQUIRED: Head & Face Cotton Cover, Leather hand Gloves, Rubber hand
Gloves, eye Protection, Rubber/Rexin Apron, Safety Boot.
Helper
Cylinder
Handling: Loading: Unloading: DMF Charging
Leather
Hand Gloves, Safety Boot, Gum Boots Rubber Hand Gloves, Rubber Apron, Eye
Protection.
Test Mistry
Cylinder
Handling: Valve Opening Closing: Punching
Eye
Protection, Leather Hand Gloves, Safety Boot
Cylinder Examiner
Checking
& Handling Cylinders
PPE
Required: Leather Hand Gloves, Safety Boot.
CO2 Plant
Plant Operator
Maintenance:
KOH Handling/Strength Checking
PPE
REQUIRED: Leather Hand Gloves, Eye Protection, Rubber hand Gloves, Rubber/Rexin
Apron, Safety Boot.
Compressor Attendant
Maintenance
KOH Handling/Strength Checking:
PPE
REQUIRED: Leather hand Gloves, Rubber hand Gloves, eye Protection, Rubber/Rexin
Apron, Safety Boot.
N2O Plant
Plant Operator
Maintenance:
Caustic Handling/Strength Checking
PPE
REQUIRED: Leather Hand Gloves, Eye Protection, Rubber hand Gloves, Rubber/Rexin
Apron, Safety Boot.
Compressor Attendant
Maintenance
Caustic Handling/Strength Checking:
PPE
REQUIRED: Leather hand Gloves, Rubber hand Gloves, eye Protection, Rubber/Rexin
Apron, Safety Boot.
Transports
Tanker/Truck Driver
Liquid
Handling: Tanker Maintenance
PPE
REQUIRED: Leather hand Gloves, Eye Protection, Leather Apron, Safety Boot.
Tanker / Truck Helper
Liquid
Handling: Cylinder Handling: Truck Maintenance:
PPE
Required: Leather Hand Gloves, Eye Protection Leather Apron, Safety Boot.
Work Shop
Electrician
Work
on LT side: Maintenance: Fitting: Grinding:
Electrician’s
Rubber Hand Gloves, Leather Hand Gloves, Eye Protection Leather Apron, Safety
Boot.
Electrician Helper
Work
on LT side: Maintenance: Fitting: Grinding:
Electrician’s
Rubber Hand Gloves, Leather Hand Gloves, Eye Protection Leather Apron, Safety
Boot.
Machinist
Turning:
Grinding: Fitting:
PPE
REQUIRED: Eye Protection, Cotton Apron, Safety Boots.
Fitter
Maintenance
PPE
Required: Eye Protection, Leather Hand Gloves, Safety Boot.
Welder
Welding:
Grinding: Cutting.
PPE
required: Welding Shield, Leather Apron, Leg Guard, Safety Boot, Eye Protection
both for Gas welding & Grinding, Leather Hand Gloves.
WTC
Demonstrators / Instructors
Leather
Apron / Canvass Apron, Ankle High Boots, Leather Hand Gloves, Leg Guards, Arms
Guards, Leather Cap, Helmet, Hand screen, Gas welding goggles, Grinding
goggles.
Students
Leather
Apron/Canvass Apron, Ankle High Boots, Leather Hand Gloves, Leg Guards, Helmet,
Hand Screen, Gas Welding goggles, Grinding goggles.
Factories are well ventilated with adequate numbers
of window, doors & proper number of industrial exhaust fan. We are
assessing sound level periodically & taking proper measures to keep it within
the tolerable limit accordingly. In some area like generator & fusing room
sound is over the level & the workers at those areas are using proper PPE
at working.
