by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Floor in charge
- Floor In charge -Ensure safe, healthy, hygienic and clean drinking water for all the workers on the floor. Regular checking of the drinking water pot and glasses used are a must. Read more Sewing Output Garment Manufacturing Software
- Ensure first aid kit is filled with all the prescribed items and in due quantity as written on the kit. At least two workers must be trained in first aid. Manager Administration can be contacted to facilitate training of the workers in first aid. One worker can be trained every month to ensure there are at least two workers at any given time who are trained in first aid in case of absence or leave. Workers trained in first aid must be easily identifiable (Badge) and listed in a register.
- Floor In charge Ensure all fire extinguishers are in working condition. And at least 15 people in every floor must be trained in operating the fire extinguishers. Aim should be to train all the workers in a floor to operate an extinguisher. They also must be easily identifiable (Badge) and listed in a register.
- Workers actively participate in fire drills and are trained not to panic at times of emergency.
- Toilets must be kept clean on a regular and periodical basis.
- Aisles and emergency exits must be kept free of any obstruction at any given time so that employees can evacuate easily in times of emergency.
- All loose, exposed or hanging wires must be corrected or repaired with the help of the floor electricians.
- All machines needing adjustment or repair must be reported to the floor mechanic. A register is provided to the mechanics to assure issues regarding the machine is addressed in a timely manner. It helps management ensure everyone do their work responsibly.
- Workers should be encouraged to use protective equipment for their own safety.
- Workers should be informed and encouraged to exercise their rights, privileges and responsibilities. Periodic training and information sessions on security issues related to safety of man, material and information of the company must be conveyed. Also information regarding leave benefits like earned leave, sick leave, maternity leave, festival leave, weekly holidays, rest policy, minimum wages, overtime rates, attendance and festival bonus must be communicated with the workers. Manager Administration and Welfare Officer will attend these sessions to explain in detail as per the Employee Handbook.
- Workers should be highly encouraged to use the suggestion or complain box to inform the management about their grievances or valued suggestions.
- ProductionFloor In charge, supervisors are to keep and maintain records of the production in the most eligible, transparent and clearly in the prescribed forms and registers provided by the company. Any record kept on any personal notebooks or loose sheets will not be accepted by the company. A list of the records recognized by the management and maintained by each floor and department is attached herewith for reference.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Timekeeper Job
Timekeeper Job -Auto recognizes and respects cultural differences found in the worldwide market. However, Auto believes that Vendors must employ workers on the basis of their qualifications and ability to do the job, and Vendors must not discriminate against qualified workers on the basis of age, race, ethnicity, religion, national origin, political beliefs, marital status or gender. Read more about Attendance & Overtime Management …
- Time & Personnel Record Keepers
- Timekeeper must come 10 minutes earlier than the scheduled time of opening of the factory.
- Ensure newly hired employees must submit their completed Bio Data, Personal Information, Age Certification form (No worker shall be below the age of 18 on the day of the appointment) and reference letter wherever applicable and service book. All employees personal file, leave registers, and attendance registers are maintained and updated regularly. Any missing information must be related to the worker and Manager Administration for clarification.
- Timekeeper Ensure all employees have a copy of worker’s handbook provided by the company. Any changes in policies and procedures must be related to them.
- Ensure with the First Aid trained workers that First Aid Boxes are equipped with all the prescribed items on a regular and periodic basis.
- Monitor, check and ensure all employees punch in and out their cards themselves at the time of entering and leaving the factory. All working hours worked (General 8 hrs + Overtime 2 hrs, whenever applicable) by the employee must be recorded on the time card.
- Timekeeper Ensure all Notices; Security Policy & Procedures, Supplier Standards are posted on the Notice Board.
- Timekeeper Assist and work under the supervision of the Manager Administration.
Compliace Issue
All manufacturing shall be performed in the country of origin, which has been identified by the Vendor and is stated on the Auto purchase order. All merchandise will be accurately marked or labeled by the Vendor with its correct country of origin, in compliance with the laws of the United States and those of the country of manufacture, and correctly labeled with an accurate fiber content breakdown; RN number, WPL number or any other required identification number; care label instructions; and any other requirements of the U.S. Federal Trade Commission or similar authority in the country of destination. The Vendor shall make all merchandise shipments with the appropriate documentation issued by the proper government authorities, including, but not limited to, visas, import licenses and quota allocations, and it shall comply with orderly marketing agreements, voluntary restraint agreements, and any other agreements in accordance with U.S. law.
Conclusion
Timekeeper Job – Auto will not knowingly use Vendors who use child labor. Auto expects its Vendors to comply with the law of the country of origin in defining the term “child”. However, Auto will not knowingly use Vendors that use labor from persons under the age of 16, regardless of the law of the country of origin. The Vendor shall maintain official documentation for every
employee to enable verification of the worker’s date of birth. In countries where official government
documents are not available to confirm the exact date of birth, the Vendor must
confirm age using an appropriate and reasonably reliable assessment method.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Non Dot Drug Test
Non Dot Drug Test – AUTO will operate a random drug and alcohol testing policy on the project. No employee shall be permitted to enter the site under the influence of intoxicating liquor or drugs. In the event that site security appears seriously threatened by circumstances outside, an extra session of the safety committee meeting shall be held to take most appropriate measures to cope with the situation. We sale Chemical Inventory Management System …
The event is such as the following, but not limited
to;
- If any body does not obey the company’s drug rules he will be caught and hand over to the administration for legal action. Repeatable robbery of materials by organized group
- Unreasonable requirements or obstruction by local personnel in organizations
- For prevention of drug (alcoholic drug or which may addicted by Heroine, Gaza, Morphine, Pathedrine etc.) in use security personnel will check the body of suspected persons. Organized claim from 10eC’l1 residents
- Security personnel should be very much conscious to prohibit carrying or having of drugs inside the factory premises. Organized strike by labor
- Unusual weather such as typhoon, heavy rain, flooding of river, etc
- The possession or consumption of any drugs, other than for medicinal purposes, or any alcoholic liquor on site is strictly prohibited.
- Partner/Subcontractor employees shall accept the right of AUTO and/or the Company to refuse admittance to or eviction from site if they are believed to be under the influence of intoxicating liquor or drugs.
- The security guards will randomly select any employee entering the site and conduct breathalyser tests in a controlled environment (i.e. guard room) there shall be no exclusions made for the AUTO /Company/Partner and Subcontractor personnel.
- Any employee reporting for work, at work during duty hours, or on call-out duty, who has concentrations of any alcohol as documented by testing are in violation of this policy and are subject to suspension or termination.
- According to the management decision whole premises of the factory should be kept drug free. In order to ensure all drivers/operators comply with AUTO polity and procedures, AUTO shall adopt a computerized gate system which shall have a gate specifically designated for drivers/operators ingress and egress from the site. Driver/Operator 1.0. Cards will not permit them access at any other gate.
- All vehicles entering and leaving the site may be subject to search by the security guards at the gate.
- Random searches of personnel may, as necessary be carried out by the guards at the gate to ensure that nothing leave the site without a duly authorized permit. However, the statutory rights of all individuals are to be respected and in no way infringed.
- In case any person refuses to submit to a search, his supervisor and the respective Partner/Subcontractor, if applicable, shall be notified and required to attend to the gate, where the person will again be requested to allow for the search. Where such a request is again refused by the individual, the Security Manager/Administration Manager may notify the local police authorities of the situation, requesting their attendance at the site and possible further actions.
- All Partner/Subcontractor drivers/operators entering the site shall be required to pass through AUTO security check “Porta-Cabin” to be breathalysed daily, prior to entering their designated gate.
- Delivery truck drivers shall be periodically tested however their vehicle shall be subject to search upon every ingress and egress from the site.
Conclusion
Non Dot Drug Test -Materials including equipment and tools shall not be allowed to carry out from the construction site without a material pass issued and signed authorized person of the AUTO .
Waste shall not be taken out of the site without waste manifest.
The security guards at the gate shall check material passes and waste anifests against contents in the vehicle.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Guard Security
Guard Security – Any guard who discovers a fire shall first try to put it out with an extinguisher available nearby or by other suitable means, then call help to his fellow guards or other persons. If the fire is uncontrollable, he shall immediately inform the Security Officer of further actions…
- No materials/equipments are permitted to go out side without gate pass from competent authority. Represent the management and work with Welfare officer to ensure that workers are ensured of their rights, privileges, benefits and services as promised by the company and documented on the workers handbook They shall report directly to the Security Officer who shall rotate their locations on a regular basis and shall maintain a firm, calm and courteous in enforcing the rules as to command respect, thereby contributing to the public image of not only the guards themselves but also the organization behind them.
- Need Security Guard Card Policy in a Private Industry
- For being respect to be stand always to see the higher authority. Ensure that company policies are followed by all
- To hire, terminate, promote or demote workers and staff as per the applicable law.
- In the beginning of any telephonic or direct conversation with senior they have to salam (incase of face to face) first. The guards shall keep themselves in clean and neat and be competent to perform their duties by implementing the following;
- Check conformance to project requirements concerning security passes, in relation to both personnel and vehicles entering the project at all accesses/egresses to site.
- Perform announced or unannounced audits to ensure that all the policies and procedures of the company are in practice. Explain all applicable HSE and security rules to the visitors.
- They must follow the security procedure in every case. Inform applicable persons or offices of the arrival of a visitor, vehicle and/or equipment and issue a temporary pass. Keep records of all visitors, vehicles and equipment daily submit to the Security Officer.
- They will also talk to the workers respectfully. They will be self controlled in every situation. Patrol and observe those areas to which they have been assigned.
- Check integrity of buildings, sensitive areas, and fence lines during and after regular work hours.
- If any worker is guilty for theft or any other criminal activities he should not be punished by any security personnel nor should he be abused. The guilty person should be handed over to the administration. The administration will take legal action against him. Assist in the control of traffic.
- Conduct searches of all vehicles entering and exiting the Project. Interrogate individuals entering or leaving the site, if necessary.
- Check Material Passes and Waste Manifests against contents in the vehicle.
- Respond to alarm signals (fire alarms or other danger signals) and participate in the emergency response procedures and emergency response team training and activities.
- Communicate adequately with the shift oncoming to ensure smooth turn over nd to facilitate execution of the duties.
- In case of vague or complexity shows in practice of security procedure is required to consult with manager Enforce the Company/Contractor rules and regulation regarding security.
- Maintain a control system for locks and keys used for the Company and the Contractor property.
- Make routine or special reports, as prescribed, concerning designated matters and unusual circumstances.
- No eating, smoking and reading while on duty. Such is only allowed at the designated time and places during rest periods.
- (admin).In absence of manager (admin) problem will be solved by other’s of admin department. Never alter work-timing roster unless authorized by the Security Officer.
- Never resort to violence to solve any problems.
- Any guards who find thieves shall take all efforts to stop, arrest or drive away thieves. An immediate report to the Security Officer of the case shall be made for his decision for further actions. Upon the receipt of such information, the Security Officer shall take prompt actions to effectively handle the situation.
- In the event of a quarrel or other troubles, the guards shall immediately intervene to pacify the matter. An immediate report shall be made to the Security Officer for necessary actions. The Security Officer shall investigate the reasons of quarrel or trouble and report to the Contractor Administration Manager.
Conclusion
Guard Security – Any guard who witnesses an incident shall make an immediate report to HSE personnel or construction supervisor. If injury is serious, inform the First Aid for medical help. The scene of incident shall be immediately secured to prevent unauthorized entry to preserve evidences for further investigation.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Secure Task
Secure Task -AUTO recognises the importance of the protection of its and the Company’s assets, and to this end, shall ensure so far as is reasonably practicable, that all persons, property and the environment are protected against incidents, theft, misappropriation or unauthorised disclosure. Need Security Guard Card Policy in a Private Industry
In fulfilling this commitment, 8MI shall establish and
maintain an environment in which accidental losses and theft are minimised
through the implementation of recognised good business practices, compliance with
legislation and standards, and the elimination or containment of hazards which
may otherwise result in personal injury, fire, property or environmental
damage, occupational illness and material losses.
- Employees leaving the premises other than closing time or lunch break must have a properly authenticated gate pass from the personnel department. Reporting directly to Security Manager/Administration Manager, he shall;
- Monitor, check and control movement of people authorized by the Transportation Company to perform loading and unloading of inbound and outbound cargo. work practices etc are implemented effectively and satisfactorily at all levels with respect to the entire work site and accommodation areas.
- Follow the policy and procedures of import and export of goods to and from the factory as stipulated on chapter L and P. Deploy the guards effectively to maintain and audit the effectiveness of the security operations, and evaluate the performance of security guards.
- AUTO shall be responsible for the security of all permanent equipment, materials, plant, and any additional property belonging to 8MI.
- The warehouses and lay down yard are recognized as potential areas of significant security risk areas and appropriate safeguarding facilities including fencing and lighting shall be provided.
- They shall receive intensive coverage from the security team, and their layout shall reflect the need to minimize the positioning of materials close to perimeter fencing.
- During night time, well trained security dogs may be used.
- The gates of storage area shall be kept locked up during night time and frequent security patrol shall be taken place.
- Whilst AUTO shall endeavor to protect Partner/Subcontractor from theft or damage to their property, the latter shall have ultimate responsibility for the security of such property.
- Ensure cleanliness of general and open area of the premises.
- Ensure and assist management in maintaining discipline, safety and security of all man, material and information in the premises.
- Therefore, Partner/Subcontractor shall;
- Utilize a system of identification on all of their tools, equipment and plant provides secure containers for the above.
- Maintain an inventory of all such tools and equipment.
- In support of this, AUTO security personnel shall not allow any materials, tools or equipment to be taken from the work site, unless accompanied by a material pass authorized by the relevant Subcontractor supervisor.
- Any removal of permanent materials from site shall be coordinated with AUTO Material Manager.
- Ensure that breathalysing is daily implemented by the security guards with the help of the security guards of Partner/Subcontractor and Subcontractors are fully conversant with this security plan and any additional derivative documentation.
- Establish and maintain close contact and coordination with the Company, Partner/Subcontractor and other relative legislative authorities in regard to security matters.
- Report without delay any security irregularities, or breaches, or incident to the Security Manager/Administration Manager and advise any necessary measures to be taken to prevent the recurrence of such events etc.
- Investigate any breaches of security and provide a written report to Security Manager/ Administration Manager within 24 hours.
- Ensure that all security guards are competent, and provide additional training as necessary.
- Be responsible for maintaining keys and locks to all buildings, ingress and egresses.
- The prevention and elimination of losses is the responsibility of all persons either employed or visiting the project, and can only be achieved by the active participation and involvement of everyone concerned.
- AUTO shall provide education, communication and commendation to facilitate this participation, this includes that all employees are required to familiarize themselves with the provisions of this Plan.
- Failure to comply with its requirements may result in disciplinary action including immediate diAuto ssal from the project.
- AUTO acknowledges that the optimum approach to the protection of its and the Company’s assets may change over time and to this end, shall enhance and update its operations on an ongoing basis.
- Integral to this enhancement are the ideas and inputs of its employees who shall be encouraged to actively contribute to the improvement of the security of the project and the environment in which it operates.
More Security Task
- Ceiling/Roof
- Certain height from the floor
- Check for visible blocks and vents
- Check for repairs to the ceiling on the inside of the container
- Use tool to tap ceiling and listen for hollow sound.
- Inside/Outside Doors
- Check for secure and reliable locking mechanisms are in place
- See if there are different color bonding material
- Check for detachable bolt or access inside the doors
- Check if solid plate on usual cavities.
- Check if doors are solid or opened
- Outside/Undercarriage
- Check whether support beams are visible or not.
- Solid plate applied or not
- Check whether compartment is being manipulated or not
Conclusion
Secure Task -It is recognized that during the period before all of the security fencing and temporary gates have been installed, during this early period the objectives as defined in this plan will remain in place. The implementation of this plan shall keep pace with
the security needs of the expanding construction programme.
by Engr. Kh. Mashiur Rahman | May 1, 2019 | Blog
Security Guard Management Security
Security Guard Management – This security management plan shall define measures to be in place during the construction and commissioning phases of the project. The plan shall specify the minimum-security requirements applicable to the protection of employees, property and the workplace in all 8MI operations, and elsewhere in connection with the execution of the project. The plan shall apply to all premises controlled by the 8MI during the construction and commissioning phases, and all persons accessing such premises during these phases. Reporting directly to the Project Manager, he shall; …
Security Training and Threat Awareness:
- All employees are highly encouraged to report any security related anomalies or any discrepancies or any illegal activities to your Supervisor or the Floor In Charge in person.
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- If your concern is not addressed then you are encouraged to report to the Security officer or Administration Manager or General Manager either through the complain or suggestion box or in person. The suggestion box is located in the ground floor in an easily accessible location. Manage, review and develop the security operation to ensure that it fulfils project requirements.(e.g. install electronic entry system as soon as possible)
- If you prefer your identity not to be disclosed, your identity will not be revealed during the investigation process and awards will be given if specific charges can be proved.Prepare security procedures and associated documentation necessary to fulfill the purpose of this security plan.
- Periodic audits will be performed from time to time to test the security procedures in practice and check its performance and asses the potential gap and areas of improvemen Ensure that the security resources are adequate to cover all project needs and site security operations reflect the requirements of the project.
- Liaise with construction Partner/Subcontractor security management.
- Ensure that appropriate Contractor and the Company staff are made aware of all security issues.
- We pledge all our employees to maintain respect and adhere to the employer and employee confidentiality and not to disclose any information regarding the company to any outsider. We expect our employees to respect company’s privacy and sensitive information and not to disclose any information to the outsiders.Make a report without delay to the Project Manager when any security irregularities or breaches or incident have taken place.
- Be held accountable for all undesired losses sustained on the project.
- Ensure that this security plan and organization is established, and its derivative programme, procedures and work practices are implemented to provide adequate and continuous security coverage to maintain the peace of the project.
- Communicate with local and governmental law enforcement bodies and security organizations in accordance with both legislative and the Company requirements.
- The management of Auto Garments & Textiles Ltd with the cooperation from its valued employees wants to ensure the safety and security of all employees that work here, all things that are procured and produced at the factory and all the information related to it. Evaluate the performance of the security organization and personnel.
- Periodic training sessions will be conducted by Manager Administration, Security Officer, Production Manager, Floor Managers and Supervisors to teach and train employees about the above mentioned basic security requirements of the company. Ensure that all agreed recommendations arising from investigations into theft, sabotage; unauthorized entries etc. are closed out.
Conclusion
Security Guard Management – The plan shall not apply to the Company facilities outside the worksite, where instead, arrangements and controls as determined by the Company, shall be applicable.
The plan details the criteria according to which the
duties of all concerned and/or personnel are to be carried out security
controls and services.
This plan is based on the assumption that all of the
security fencing and temporary gates are installed. Until such fencing and
gates are installed, early site security arrangements will be separately
established.
We will work together to ensure safety of man, material and information at Auto Garments & Textiles Ltd. It shall be reviewed on an ongoing basis to reflect changes in work scope, knowledge or other relevant circumstances, so as to ensure the achievement of its objectives.
