by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Warning Letter
October 27, 2018
To,
Menud Rahman
Internal Security
Auto Garments Limited
CEPZ,Chittagong
Subject: Warning Letter Related to Your Job Operation
Dear Menud Rahman
This is to inform you that to keep proper security system smoothly run we engaged you as a internal security from 11/01/2000 .We are very regret to observe your last 10 years activities & poor performance to control over security personnel as well as management interest.
Management need to perform your job with more new responsibilities. Please ensure that from now onward if you are not perform well your new responsibilities ,necessary arrangement will be taken against you with immediate effect. You have to take your responsibility as a new challenge to exist your job here.
Yours truly,
For Auto Garments Limited
H.R.Manager
Final warning letter.
Dear ZZZZ
This is to inform you that your reply dtd.06.05.2009 against show cause dtd.04.05.2009 is not found satisfactory. You have to explain & inform General Manager reason of your unauthorized absenteeism before leave your working place. But your answer is not acceptable by management. As a important part of management you have to do your job properly to avoid any kind of situation which affect factory rule & regulations.
However you are hereby finally warned by the undersigned that in future no chance for you if such kind of issue repeat again. If the same malpractice is detached and reported, strict disciplinary action will be ensured against you.
Yours truly,
For Auto Garments Limited
H.R.Manager
Letter relating to responsibility
Dear SSS
This is to inform you that as per Management decision from now onward you are fully responsible to follow up quality assurance of Unit-014 cutting related area. Please note you have to given 02(two) months time to follow up your responsibility with full satisfaction. Management will observe your satisfactory performance within this period
Therefore, you have to follow up your duty to perform your work responsibility accordingly.
Thanking you
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | Compliance
Undertaking for Disposal of Garbage
The General Manager
Chittagong Export Processing Zone
Chittagong
Subject: Undertaking for Disposal of Garbage and Wastage Packing Materials
Reference: Your permission no 9987
Dear sir,
This is in reference to your letter of permission and we would like to inform you that today at around 1 pm our nominated contractor M/s. Briks Chowdhury Enterprises ,South Halishahar,Chittagong are taking 24 trucks of garbage,cut pcs. Of fabric(Length up to 18 inches) and wastage packing materials from our factory.
In this regard, we do hereby declare that the materials mentioned in the of your permissions are checked & confirmed by our representatives at our factory premises.We also undertake that if any unauthorized materials are found there,the company will remain fully responsible for such materials.
Thanking you
Yours truly,
For Auto Garments Limited
Director
AUTO GARMENTS LTD
EXPORT PROCESSING ZONE
Sustainable Subjects
LAW & RULES
Facility follows & maintains all “applicable” Local, National, International Laws & Rules along with “applicable” Local, National, International standards.
BUSINESS LICENCE
All business license, approvals, permits, applicable legal documents are available and is according legal time frame
CHILD LABOUR
No Children present in production area
Verifiable proof of age documentation is maintained for every worker
FORCED AND COMPULSORY LABOUR
All overtime hours are voluntary; coercion, threats, or penalties are not used to pressure personnel into overtime works. Freedom of movement in the canteen, during breaks, and related toilet use, access to water, access to necessary medical attention or access to religious facilities is available
HEALTH AND SAFETY
Facility provides proper & adequate Dining/Washing/Rest room/Drinking water/Child care/First Aid/Healthy & & Hygienic work environment/ Fire & Machine safety equipments.
Facility maintains and workers are aware regarding PPE, Fire Safety, Health & Hygiene, Medical care, Machine & Equipment Safety, Electrical Safety, Free aisles + Exits + Stairways.
FREEDOM OF ASSOCIATION
Workers are free to form any association/trade union as applicable by law. Worker elections are independent and freely conducted by workers for workers; worker participation in this process is voluntary.
DISCRIMINATION
All personnel have the same opportunity to apply for and be considered for the same jobs. All personnel are treated fairly regarding benefits, dormitory and canteen/cafeteria privileges
HARASSMENT & ABUSE
Facility provides adequate measures to ensure non-occurrence of harassment & abuse. Disciplinary practice in accordance to law. Adequate and accurate records for all cases of disciplinary action are available
WORKING HOURS
Working hours are in accordance to local law
Workers maintain their own time records; they punch in and out themselves.
REMUNERATION
At least the legal minimum wage applicable as industry standard wage is paid.
All wages, including overtime compensation, are paid within legally defined time limits. All workers are provided with a separate documented pay statement/stub, other than the payroll, for each pay period
All workers are included in payroll and social security records. Payroll documents, journals and reports are available, complete, accurate, and up-to date.
WOMEN RIGHTS
Women’s right is maintained as per law. Women’s consent form for work after 10.00 pm is in place.
ENVIRONMENT
Facility maintains all applicable environmental issue according local law.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Cutting Supervisor Job Responsibility
As per Management decision you are promoted as a Senior Supervisor Cutting from October 01, 2007 .Management wish to perform your new responsibility as per following Job description given below.
- Full fill the day requirement of both the factory before 2-30pm.
- Issuing the Cut panel both factories according to the production plan.
- Check under your supervisior & Numbering girls are doing correct job or not
- Check & monitor the hourly cut panel supply.
- Check with their cutting according your requirement or not.
- Attend the daily production meeting & discuss your problem.
- Visit the both factories & see they have any problem.
- Inform your senior per day numbering production & issuing quantity before you leave the factory.
- Check with your senior which one need 1st & urgent.
- 10.Attend the morning meeting with planning department.
- 11.Look after the house keeping of your work place.
- 12.Carry out any other job assigned by the authority.
Factory Manager
AUTO GARMENTS LTD
EXPORT PROCESSING ZONE
INCIDENT
- Definition: INCIDENT – when the product is used by people or forwarded to next department for processing (example cutting to sewing dept). If there is a hazard affecting their quality, it is called as an incident.
- Definition: PRODUCT RECALL –Managers/ In-charge of the concerned departments should ensure effective procedures are in place to deal with any garment or fabric hazard and to enable the complete, rapid recall of any implicated lot of the finished product from the next department. Where a product has been withdrawn because of an immediate quality hazard or wrong quality, other products which are produced under similar conditions, and which may present a similar quality problem & issues should be evaluated for and may need to be withdrawn to avoid any continuation of quality issues for all the garments produced for that P.O. or style, etc. (Source: 5.8 of Codex Alimentarius for Recall Procedures)
Case Study
I have gone through the below mail and discussed with our all concern dept. to make this order successful for us. To successful this order we have taken some initiatives and execute those accordingly. However there are some areas which also required giving preference and implementing to achieve its success which are related with other concern unit and yourself.
We will take following action for this order:
- Marker tight
- Marker length maximum 8/10 yards
- Lay wastage minimize in two side length
- Reuse of fabric cut pcs (if possible)
- We will control all kinds of wastage from our side like thread, label fabrics etc.
Below issues should be considered to successfully execution the order.
- Fabric supply should be on time.
- Good quality fabrics delivery
- Reduce fabric running shade & fabric shade
- Fabric dia plus minus should be controlled.
- Plus GSM Fabrics should not be delivered.
- Need to collar & cuff supply on time.
- Body fabric, collar & cuff shade variation should be avoid
- Plus minus collar & cuff measurement should not delivered
- Proper collar & cuff joint, No tight join is acceptable.
- Collar & cuff rejection 0%
- Embroidery supply timely
- Embroidery rejection in tolerance should be 0%
- Shipment schedule should be smooth so that we can produce our goods as per projected line.
Washing rejection average green-5.13%, Line – 0.43% founded in previous orders due to chemical spot, body reject and cuff collar not match with body fabric. So need to control & improve washing reject.
Cut panel rejection average 3%-4% founded in previous orders due to fabric defect. So fabric quality need to be improve & ensure proper quality before delivery to factory.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Salary Packing and Disbursement
This is with further reference in respect of standing instruction as referred to above. Since the mentioned instruction is issued almost 19 years passed so it is required the inclusion and deletion on it with a view to proper functioning. -,
- Following personnel will assist in packing the money, advised that the physical cash with regard to separated amount as counter wise to be checked and duly received. Please ensure it.
- In order to avoid confusion the taka figure will be highlighted on the packet.
- After the money is packeted ,it should be reconciled before the payment begins and only when it talleys salary disbursement should commence.
- Before payment ensure the person & identify the person observing his/her ID card. Without proper identity if anybody paid he/she will liable for any loses.
- All workers should be advised that they should count the money before they leave the counter.
- No complain will be entertained after the worker leaves the counter.
- Please note ,that due to high amount of money incoming for wages payment to be alert and follow up that payment should be made on the same day by the Disbursement team as attached
Termination of Employment
Dear hhh
You joined this organization as a Quality Controller under Quality Section from 09.04.2018 Since your performance was not satisfactory. As such the authority has decided to terminate your service with immediate effect.
Please note that since you were under probation, no termination benefit will be admissible to you.
Thanking you
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Dismissal Letter
This refers to the show cause notice issued to you on 26/02/2018 against you for collecting & carring on money lending on duty with other employees .As the Management did not find your reply to the show cause notice as satisfactory, a constituted committee enquired in to the matter on February 27 , 2018 wherein you were given full opportunity to defend yourself against the charges.
The enquiry committee after cross- examining the concerned witnesses ,found you guilty of the charges (a)Continuous absence for more than 10 days without permission and satisfactory cause of absence.b) Collecting or canvassing or the collection of any money within the premises of the enterprises/company/factory for any purpose not approved by the company. c)Carrying on money lending or any other private business within the premises of the factory /company.BEPZA Instruction no:1 of 1989 section 1
According to your statement wherein you have pleaded guilty of the offence and as per the report of the inquiry committee and decision of the management ,you are here by dismissed from the service with immediate effect.You may ,therefore collect your dues(if any) from the Accounts Departments.
Yours truly,
For AUTO GARMENTS LIMITED
Other Letter
This refers to your telephonic quotation in connection with the above mentioned subject.It is our pleasure to issue this work order for repairing our above Micro the terms an d conditions stated below.
a) Opening rear & front brake wheel blending & adjusting
b) Repair & newly replace Acceletor plance
c)One Acceletor plance
1)No amount will be given in advance.Only after supply of above genuine spare parts ,we
shall pay within 7 days upon receipt of bill.
2) Our drivers will take delivery of above spare parts from your shop.
If you are agreeable with the above terms and conditions,please sign the duplicate of this work order as a token of acceptance.
Transfer order
It is here by notified for information of all concerned that the Authority has decided to transfer the following personnel in the manner shown below keeping her existing pay scale intact.
Termination letter.
Dear gg
This is to inform you that Management no more requires your service with us. Accordingly today onward you are terminated from our company.
You have to collect your all dues from Accounts dept. with immediate effect.
Yours truly,
For Auto Garments Limited
