by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Salary Packing and Disbursement
This is with further reference in respect of standing instruction as referred to above. Since the mentioned instruction is issued almost 19 years passed so it is required the inclusion and deletion on it with a view to proper functioning. -,
- Following personnel will assist in packing the money, advised that the physical cash with regard to separated amount as counter wise to be checked and duly received. Please ensure it.
- In order to avoid confusion the taka figure will be highlighted on the packet.
- After the money is packeted ,it should be reconciled before the payment begins and only when it talleys salary disbursement should commence.
- Before payment ensure the person & identify the person observing his/her ID card. Without proper identity if anybody paid he/she will liable for any loses.
- All workers should be advised that they should count the money before they leave the counter.
- No complain will be entertained after the worker leaves the counter.
- Please note ,that due to high amount of money incoming for wages payment to be alert and follow up that payment should be made on the same day by the Disbursement team as attached
Termination of Employment
Dear hhh
You joined this organization as a Quality Controller under Quality Section from 09.04.2018 Since your performance was not satisfactory. As such the authority has decided to terminate your service with immediate effect.
Please note that since you were under probation, no termination benefit will be admissible to you.
Thanking you
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Dismissal Letter
This refers to the show cause notice issued to you on 26/02/2018 against you for collecting & carring on money lending on duty with other employees .As the Management did not find your reply to the show cause notice as satisfactory, a constituted committee enquired in to the matter on February 27 , 2018 wherein you were given full opportunity to defend yourself against the charges.
The enquiry committee after cross- examining the concerned witnesses ,found you guilty of the charges (a)Continuous absence for more than 10 days without permission and satisfactory cause of absence.b) Collecting or canvassing or the collection of any money within the premises of the enterprises/company/factory for any purpose not approved by the company. c)Carrying on money lending or any other private business within the premises of the factory /company.BEPZA Instruction no:1 of 1989 section 1
According to your statement wherein you have pleaded guilty of the offence and as per the report of the inquiry committee and decision of the management ,you are here by dismissed from the service with immediate effect.You may ,therefore collect your dues(if any) from the Accounts Departments.
Yours truly,
For AUTO GARMENTS LIMITED
Other Letter
This refers to your telephonic quotation in connection with the above mentioned subject.It is our pleasure to issue this work order for repairing our above Micro the terms an d conditions stated below.
a) Opening rear & front brake wheel blending & adjusting
b) Repair & newly replace Acceletor plance
c)One Acceletor plance
1)No amount will be given in advance.Only after supply of above genuine spare parts ,we
shall pay within 7 days upon receipt of bill.
2) Our drivers will take delivery of above spare parts from your shop.
If you are agreeable with the above terms and conditions,please sign the duplicate of this work order as a token of acceptance.
Transfer order
It is here by notified for information of all concerned that the Authority has decided to transfer the following personnel in the manner shown below keeping her existing pay scale intact.
Termination letter.
Dear gg
This is to inform you that Management no more requires your service with us. Accordingly today onward you are terminated from our company.
You have to collect your all dues from Accounts dept. with immediate effect.
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Letter of Warning.
A letter was issued to you to explain your absenteeism and late attendance habit. From the review of your explanation it was decided that your excuse was not least acceptable. However I considered you for that time thinking that you will become punctual and respected with company rule. But with great regret I followed that you became careless from past. You are continuously doing absent and late comer without any concerned permission. It is nothing but the reply of the previous letter that you are ignoring your reporting cannel and the existing office rule. It’s became gone to a extreme habitual absenteeism or late attendance behavior which is totally unacceptable.
Your reporting concern also still in dark about your problem if any or you are ignoring them. Without any proper excuse such practice is treated as misconduct.
In view of the same, you are being warned for last time to be responsible with office rule, otherwise drastic official action could be occurred against you.
Letter of Explanation
From the review of last three months of your job card we have seen that you are commonly irregular in office. It’s gone to a habitual absenteeism or late attendance behavior which is out of the rule of office management. You have ignored the office circular which was delivered to the all staffs regarding attendance in office at due time. Your reporting concern also still in dark about your problem if any. Without any explanation such practice is treated as misconduct.
In view of the same, you are said to submit a written explanation within 3 days on receiving the letter to the undersigned, why management not take an official action against you?
Extension of Confirmation
We are sorry to inform you that, your performance during your probation period was not satisfactory. Your probation period has been extended by another 3 (three) months. Now your confirmation will be due on 1st October 2013upon satisfactory performance.
We are sending the assessment form attached herewith as observed by your appraiser.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
EXIT INTERVIEW
Employee Name:
Supervisor:
Division Job Title:
Hire Date Separation Date:
1. Why are you leaving Autogarment ?
2. What circumstances would have prevented your departure?
3. What did you like most about your job?
4. What did you like least about your job?
5. What did you think of your supervisor on the following points:
. Excellent Good Fair Poor
Was consistently fair ( ) ( ) ( ) ( )
Provided recognition ( ) ( ) ( ) ( )
Resolved complaints ( ) ( ) ( ) ( )
Was sensitive to employees’ needs ( ) ( ) ( ) ( )
Provided feedback on performance ( ) ( ) ( ) ( )
Was receptive to open communication ( ) ( ) ( ) ( )
Followed Autogarment policies ( ) ( ) ( ) ( )
6. How would you rate the following:
. Excellent Good Fair Poor
Cooperation within your department ( ) ( ) ( ) ( )
Cooperation with other departments ( ) ( ) ( ) ( )
Personal job training ( ) ( ) ( ) ( )
Equipment provided (materials, resources, facilities) ( ) ( ) ( ) ( )
Company’s performance review system ( ) ( ) ( ) ( )
Company’s new employee orientation program ( ) ( ) ( ) ( )
Rate of pay for your job ( ) ( ) ( ) ( )
Career development/Advancement opportunities ( ) ( ) ( ) ( )
Physical working conditions ( ) ( ) ( ) ( )
Comments:
7. Was the work you were doing approximately what you expected it would be?
Yes No
Comments:
8. Was your workload usually: Too heavy ( ) About right ( ) Too light ( )
9. How did you feel about the employee benefits provided by the company?
. Excellent Good Fair Poor No Opinion
Paid holidays ( ) ( ) ( ) ( ) ( )
Medical plan ( ) ( ) ( ) ( ) ( )
Sick leave ( ) ( ) ( ) ( ) ( )
Leave encashment ( ) ( ) ( ) ( ) ( )
Service benefit ( ) ( ) ( ) ( ) ( )
10. Would you recommend the company to a friend as a good organization to work for?
Most definitely ( ) With reservations ( ) No ( )
11. What suggestions do you have to make Autogarment a better place to work?:
Human Resources Division Employee
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Import Documents Template Instructions
General Instructions:
A separate template exists for both the Carter’s brand and the Oshkosh brand. Vendor populated cells are Blue in the Carter’s template and Yellow in the Oshkosh template. These instructions apply to both templates.
The templates include the following spreadsheets:
- Full Package Document Guide
- FCR
- Bill of Lading / Airway Bill (scanned doc-if needed)
- Commercial Invoice
- Commercial Invoice Page 2 (If needed)
- Packing List
- Packing List Page 2 (If needed)
- Multi-Country Declaration
- Single Country Declaration
- Certificate of Origin
- Quota Charge Statement
- Textile Export License (scanned doc)
- Evidence of Receipt (scanned doc)
- Government Issued Country of Origin (scanned doc)
- Certificate of Compliance
Put the following information in the designated area of first page (this will follow through on consecutive pages):
- Company Name
- Company Address
- Company Phone Number
- Company Fax Number
- Company E-Mail Address
Certificate of Origin:
If this is not a government required document for the country of origin then please list all PO’s on the same certificate of origin. This will reduce paperwork.
- If Government Issued Country of Origin scanned documents will need to be added
- Certificate of Compliance Letter
- For each style produced for Carter’s, the factory MUST complete and submit a Certificate of Compliance (CoC)
- Procedure for Completing the Certificate of Compliance (CoC)
- Factory must completely fill out the Certificate of Compliance (CoC) to include the below information
- Style Number
- City & Country of Origin of the specific factory that produced the garment
- The lab that tested the style to ensure compliance
- The completed Certificate of Compliance along with all of the test reports supporting the passing results of each of the above federal requirements
- Confirmation that the submitted CoC satisfies the proper requirements MUST be received by the factory from Carter’s BEFORE the style can be loaded for shipping for the first time.
- After confirmation is received, the Cargo Ready Date (CRD) must be added to the certificate as the date manufactured.
- This date will be different every time a style ships. You do not have to send to Carter’s for confirmation each time. We only need to confirm accuracy once per style per season. However, you must send the CoC with the different date to [email protected] each time you ship that style.
- The completed CoC MUST accompany the shipping paperwork with the style since it will be required by Customs before a style can be received into the country.
More Guide Line
- Use only the tabs/spreadsheets that are required by your company for the shipment. For example, you will not need to use both the Multi-Country & Single-Country Declaration for a shipment.
- When e-mailing the scanned documents you must reference the corresponding ESPS number in the subject line of the e-mail. This will allow Schenker to link with the correct document template.
- Insert electronic signature on all pages as necessary. Please keep these to a 15K maximum file size as to not make the entire invoice file too large.
- Currently the only original documents required are TPL certificates for qualifying CAFTA shipments. If trade laws or US Customs regulations should change requirements in the future you will receive revised instructions from Carters/Oshkosh Customs Compliance.
- All subcontractor factories must use the Import Document Template. Please forward this instruction listing and the template to them as well. Also provide them with all necessary e-mail addresses.
- When sending scanned docs, please ensure that you use a scanning software package that is supported by Microsoft Windows 95 or greater. This will ensure that Carters/Oshkosh and our Broker will be able to open and work within the documents.
- Email these documents no later than 2 days after ocean shipment departs or 1 day after air shipment departs to ensure timeliness of Import Documents arriving to the broker for pre-clearing.
- When you e-mail the template docs for a shipment please use the ESPS number as the Subject Line of the e-mail. This will allow Carters/Oshkosh and Schenker (our broker) to trace & organize the documents.
- Certain cells have been locked for your protection. You will only be able to enter into designated cells (Blue-Carter’s, Yellow-Oshkosh). Invoice number, AWB number/Ocean B/L number, ESPS number, Date, Country of Origin and Shipped Via data entered on the Commercial Invoice will carry over to other spreadsheets automatically.
- Set up all spreadsheets (tabs) to print on 8.5 x 11 inch paper & fit all information on one page if possible. You may use more than one page if required; please ensure that there are not any columns/rows that overlap on another page. Please set your page breaks accordingly
Scanned Documents:
5 documents must be scanned and inserted into the template. They are:
- FCR
- Bill of Lading (ocean shipment) or Airway Bill (air shipment) – (If required)
- Textile Export License w/Visa stamp (if required)
- Evidence of Receipt
- Government Issued Country of Origin (if required)
Document Guide:
Check X in the box for each spreadsheet completed for the shipment. This will help ensure that all required documents are completed and there will be no shipment delays.
Commercial Invoice:
- Please enter multiple Purchase Orders on the same Commercial Invoice page.
- Garment data on the Commercial Invoice must be complete and include the following: Lot number (Oshkosh only), Style Number, PM number (if applicable), PO number, Component Number (if applicable), Gender, Description, Fiber Content, Knit/Woven, Construction Type (stitches per CM if knit), HTS number (10 digits) and Quota Category.
- ESPS ASN# when using multiple ESPS numbers, key a slash between numbers
- Actual Manufacturing Name & Address on Commercial Invoice spreadsheet must be the name and address of the factory that actually produced the goods.
- Country of Origin on Commercial Invoice spreadsheet must match the address of the Actual Manufacturing name & Address.
- Ship To location must be the correct warehouse location for the shipment.
- Carter’s template only – insert the correct buying agent name in the Agent Statement section.
Packing List:
- Fill in appropriate Lot number (Oshkosh)/Style number (Carter’s), Color, Size, PO#, Description, Quantity/carton for each carton.
- Include Net Weight, Net-Net Weight and Gross Weight for each carton. Include carton measurements in inches or CM this should match information on the actual carton.
- Include total dimension of all cartons in CBM’s – lower left of spreadsheet
Multi Country Declaration:
Ensure that form is filled out by appropriate personnel who have knowledge of the manufacturing & processing.
Single Country Declaration:
Ensure that form is filled out by appropriate personnel who have knowledge of the manufacturing & processing.
