Garment Packing Policies and Procedures

Garment Packing Policies and Procedures

by | May 1, 2019 | Blog

Garment Packing

Garment Packing Policies and Procedures receives checked garments from the sewing section to pack products as per desired packing instruction of our valued customers. Hangers, Hangtags, Price Tickets are added to the garment in this section. We sale Apparel ERP Software for Garment Finishing Section. Finishing In Charge will monitor, control and implement the following policies and procedures in his or her department:

  • Supervisors will receive the checked garments from the finishing input men as per the schedule and will distribute the work to employees under his supervision.
  • Finishing section checkers will check every garment for visual defects in the garment. After checking a sticker will be placed on the back of the label that will represent that particular garment was checked by him or her.
  • If ironing needs to be done then the garment will be sent to the ironing table by the supervisor of that particular finishing line and after ironing the supervisor will collect the pressed garments for packing.
  • Garment Packing rejected during checking at the final finishing level must be sent to the sewing section for alteration. Input men will take back these garments from the supervisor.
  • Appropriate Price Ticket, Hanger, Hang Tags will be attached to the garment and later the complete product will be packed in poly bags and then to the carton box as per instructed size ratio in the packing list. A Packing Man will put all the poly bags in the carton box and seal with tamperproof tape and then mark the carton number and put his code number on the card. A list of the packers is provided by the finishing In charge so that packing of the carton can be tracked. Packed cartons will be stored in the designated area that is properly fenced.
  • Any shortages must be informed to the Supervisor, Finishing In Charge, and Production Manager.
  • In Case of shortages, the Production Manager will consult with the merchandisers and order for new cut fabric from the Cutting Section and Store Section.
  • After the packing of the carton is complete, the carton box will be stored in the designated area in the packing room. Except for the packing man and authorized people for loading finished goods no one else will be allowed to enter the carton storage area.
  • After completing packing as per the packing list if there is any excess then the excess quantity will be taken to a different table and stored for a week till the shipment is made. After the shipment is made, the label will be removed from the garment and will be mutilated so that customer’s label and design rights are protected. The mutilated bodies will then be added to wastage and will be disposed as per the company policy.
  • During Garment Packing  export a designated supervisor will monitor, control, count and manage the carton that will be exported and will sign the Delivery Chalan
  • Following documentation will be maintained to keep proper records of the work performed in the finishing section:
  • Finishing Input Record to be maintained and kept by Finishing Section In Charge.
  • Order Received Paper and Order OK Report file will also be maintained by the Finishing In Charge

Security Compliance Check List

  • As applicable, the facility perimeter is secured with either a chain – link fence, masonry, steel wall or an equivalent barrier capable to deter illegal access?
  • The perimeter fence / wall have concertina wire, barbed wire, or equivalent substances as an additional security element?
  • Schedule daily inspections are performed of the perimeter including checking for damage, attempted illegal access and needed repair?
  • There are no adjoining / overheating structures or foliage () which would facilitate illegal and unnoticed entry into the facility?
  • Underground access points as culverts, utility tunnels, sewers are secured to prevent unauthorized access?
  • Only the security guard supervisor and designated facility management have keys or access controls to facility gates?
  • The entire facility and perimeter fence / wall are lighted during darkness?
  • The cargo convenience / shipping area is lighted?
  • Lighting has an emergency power source / generator?
  • Access to the lighting area is restricted to only authorized personnel?
  • Empty and loaded containers are stored in a designated area guarded by security at all times?
  • Containers stored on-site, in a designated area, are secured with a high security seal or lock?
  • There is a designated security guard force on duty to protect the facility 24/7?
  • There is a radio communication between the central security office and the exterior guard posts?
  • Security guards have training specific to facility security?
  • Security guards have training specific to threat awareness. Unauthorized access and internal conspiracy?
  • The facility provides an employee the threat awareness program to recognize a security threat?
  • The facility has direct communication to local law enforcement authorities?
  • Security guards and / or security supervisor reports incidents to facility management?
  • Facility gates are protected during operating hours with guards and cameras?
  • Facility gates are protected during non operating hours with guards and cameras?
  • Employee entries and exits are recorded?
  • Security guards patrol the interior of buildings of the facility?
  • Closed circuit television cameras (CCTV) are used to monitor activity inside / outside of the facility?
  • CCTV recordings are kept for 45 days?
  • CCTVs are monitored constantly on all shifts by guards or security personnel with no other assignments?
  • Advance information from a vendor is required before visit?
  • A positive identification process is used to record all visitors and vendors?
  • A visitors log is maintained which records all entries and exits?
  • Visitor badges are controlled through a numbering system when issued and verified upon return?
  • Visitors are escorted throughout their visit to the facility?
  • Procedures are used to screen arriving packages and mail prior to distribution?

Packing and delivery

Please describe your packing and delivery process. Answer: Rafiqul Trims Limited. pack the finished cartons in 10 pcs bundle using PP belt by binding machine.  We have a fleet of 502 numbers of covered vans of our own for deliveries.  In addition another 10-200 delivery vans are used in rental basis.  We deliver the goods door to door in any place of Bangladesh without charging any extra cost.  Our delivery team is consisted of 60 dedicated persons in two shifts.  Upon delivery of the goods the delivery coordinator informs the customers the goods dispatching details by E-mail.

Sustainability

Please describe your sustainability efforts.

Answer: The authority of Rafiqul Trims Ltd. declares that it will ensure a nice work environment in all areas of the factory in accordance with compliance COC & Bangladesh Labour law. That’s why we are highly put pressure on the following areas:

  • Fire Safety issues.
  • Electrical safety issues.
  • Health & Safety Issues.
  • Training & development etc.

Fire Safety Issues:

Rafiqul Trims Ltd. hardly tries to ensure the fire safety issues of its premises & That’s why the authority established a strong fire team as well as appointed a permanent Fire Safety Officer who always monitor the fire safety issues. We have a high volume of fire equipment such as Fire Extinguisher – 2041 Pcs, Bitter- 109 pcs, Hook- 20 pcs, Lock Cutter- 15 pcs, Stretcher- 15 pcs, Fire Blanket- 34 pcs, Gas Mask- 67 pcs, Hand Gloves-25 pcs, Helmet- 35 pcs, Gum Boot- 16 pcs, Smoke Detector- 161 Pcs, Gong Bell- 6 Pcs, Fire Alarm- 300 Pcs, Emergency Light- 51 Pcs, Hose Reel- 12 Pcs, Fire Bucket- 42 Pcs. for the floor area of 1,03,430 sft. We have also installed a hydrant system as well as we have 1,20,000 Litter reserve water. We have installed addressable fire detection system in facility and separated all of our sensitive area by rated fire door. We have also a fire fighting team with a member of 185 persons.

Electrical safety issues:

We have also a strong electrical team with a member of 004 people who are working under a Diploma Eng. Both of the members are certified & working hard for the betterment of electrical safety. We have a nicely decorated central substation point & also have 26 DB boards which are inspected weekly basis. We already have complied with all the NCs or deviation detected at alliance audit through Bureau Veritas.

Health & Safety Issues:

The authority of Rafiqul Trims ltd. thinks that it will ensure a healthy and safe work environment in all areas of the factory. Management also declares that all-personal protective equipment, where necessary, shall be provided at free of cost. Management appoints a senior management representative who is responsible for ensuring fulfilment of H & S requirements in every department/ area and for assessing need to improve further on this issue. We have a strong health and safety committee to uphold the health and safety standard (Fire safety, Electrical safety, Structural safety, Machine safety, Chemical safety, Environmental safety and general Safety) up to the level. We have total number of 31 toilets for the workers & staff which are nicely decorated. We have a nicely decorated medical centre with a Doctor & a full time nurse. Besides it, we have 11 first aid boxes with a 29 trained First Aider. We have also a nice day care centre.

Carton Safety Issue

CSR

Rafiqul Group has CSR Program. Under this program, we provide the scholarships to poor student’s yearly basis. In addition to this we distribute warm clothing to the poor and people in remote area of the country. Also we provide the scholarships for education, health purpose, marriages and others to the workers.  We are also funding the Family’s for Children [Orphan House] at Uttara regularly. We have Medical Clinic Name Rafiqul medical Services to serve workers of the Rafiqul Group as well community it is working for community health development. Apart from regular health service BMS organizes Blood Donation Camp, free health Camp, Eye camp periodically. SOFTY is another program by Rafiqul to provide sanitary napkin with a very low cost to ensure women hygiene. Free transportation for the workers, Various type of incentives,  Clothes distribution to the workers, contribution for uphold workers living condition  also are Rafiqul’s part of CSR activities.

Training & Development:

We always put focus on training & development because we know that  if we want to develop our working environment, we have to train the existing workforce. Every month we arrange training on Health & Safety, PPE, Chemical Handling procedure, Compliance COC, HIV awareness, Zero tolerance, Machine safety, Environmental Health & Safety, First Aid Training, Fire Training etc. We have an elected PC committee & the members are very much aware regarding compliance issues. We have also Anti-harassment, Grievance disposal committee, Canteen Committee, OHS committee, Machine Safety Committee; both of the members of each committee are very much aware regarding their responsibilities & work for the betterment of each side.

Thus we  are trying to develop the working condition of our factory with the help of our Factory Policy, Compliance COC & Bangladesh Labour Law.

Advantages

Please describe why you think you would be the best carton supplier for in Bangladesh?

Answer: Rafiqul Trims Ltd has a band of dedicated staff to control and follow of orders.  The procedures are as below:-

Rafiqul Trims Sales Team has 30 sales persons who keep visiting the customers and negotiate the orders.

The customers ’ orders are sent to Rafiqul Trims Ltd by e-mail.

Rafiqul Trims Ltd has the customer care department with 17 persons who receive the orders by e-mail and issue Proforma Invoices, work orders for bulk production.

The work orders are issued using the Software OPS [Order Processing System] by Database Company. Software is based on SQL [Structured Query Language] platform.

Each work order is carefully checked and rechecked prior to placing them to the production floor in order to avoid any nonconformities of specification, shipping marks and other specification those customer needs.

Production floor commences the bulk production using  the work orders and daily production plan received from customer care department

After production completion, production coordinator reports production achievements to delivery section and customer care department.

Our QCs carry out the Inline inspections on corrugation sheets testing bursting strength and GSM. Also the QCs check the dimension, creasing and printing.

QA department does final inspection of the product applying 2.5 AQL.

Delivery department issues software generated delivery challan and dispatches the goods after they pass the final inspection.

Customer care keep informing the customers and sales department the delivery details on each dispatch by e-mail.

Conclusion

Finishing Input In Charge will maintain the Input Register. The figures of this report will match with the records maintained by the Finishing In Charge and must be compared at regular intervals to check errors of Garment Packing

Accounts Departments of a Readymade Garments Factory

Accounts Departments of a Readymade Garments Factory

by | May 1, 2019 | Blog

Accounts Departments

Accounts Departments is directly under the supervision of the top management. However, they closely work with purchase, commercial and personnel department. Information related to this department is highly sensitive and therefore all the information regarding this department is not disclosed with others. We sale Textile Accounting Software …

  • Written authorization from top management or the Managing Director is needed to access information regarding this department.
  • To collect information regarding the employees salary and wages like hours of work from the Personnel Department and prepare the salary sheet, pay slip etc.
  • Ensure payment of the workers wages by the stipulated time period as applicable by the law with the instructions and approval from the top management.
  • Keep Accounts Departments of all the financial transactions of the company in a clearly eligible and legal format as prescribed by the law.
  • Prepare and maintain all the financial statements of the company.
  • Ensure and limit access of all the financial information of the company to the top management only. Computers with this department will be out of the usual networking system of the company.
  • Management retains any and all right to hire, fire, promote, demote, provide bonus as per the provisions of applicable law.

Other Compliance Issue

  • There is a procedure to conduct a security check of incoming and outgoing cargo vehicles?
  • A conveyance truck arrival and departure log is maintained with the driver’s name, truck licenses number and reason for visit?
  • A conveyance driver is required to show personnel photo identification?
  • Outbound conveyance inspection includes a manifest check and recording the container number and seal number?
  • Any outbound conveyance seal number discrepancy of a broken seal is reported to security management immediately and the container examined?
  • The container seal number is verified for accuracy when turned over to the next supply chain link?
  • Shipping and receiving parking lots are separated from parking lots?
  • Visitors and employee vehicles are prevented from parking near cargo conveyance vehicles?
  • Visitors and employee vehicle parking lots are monitored by security guards and are separate from facility and entrances?
  • Vehicles are prohibited / prevented from parking near the perimeter fencing/
  • Facilities require use of visual identification for visitor parking? (color coded parking sticker, tag, decal)
  • Methods exist to prevent tampering with goods during production, assembly and packaging?
  • Methods exist to detect and report cargo shortages and overages during container loading?
  • Written procedures exist to identify which employees are allowed access to Automobile system?
  • Procedures exist to select which employees are allowed access to cargo shipping documents?
  • Procedures exist to select which employees are allowed access to cargo shipping movements?
  • There are procedures to identify which employees have access to High Security Seals?
  • Information systems passwords are protected/
  • Only relevant employees are provided with individually assigned IT system accounts?
  • Computer access passwords are subject to regular forced changes and suspended after three failed access attempts?
  • The facility has procedures to adjust or rescind computer access?
  • There is a designated system administrator responsible to establish a user ID?
  • There are security logs kept and reviewed weekly that report invalid password attempts and file access?
  • Incidents of unauthorized IT system access is investigated and recorded?
  • The facility has implemented into its computer network an intrusion warning system?
  • Computer information is saved on a back – up system and a plan exists to restore data in case of a failure?
  • The facility has a designated employee responsible to provide accurate information on shipped company products?
  • A person is trained on the information requirements for shipment to the US?
  • Records are maintained on all shipments?
  • The facility conducts quarterly and unannounced checks to ensure that shipment information controls are properly performed?
  • International and domestic cargo is segregated at the facility?
  • Container loading and departure is supervised by a security officer and / or a facility management?
  • Loading dock access is restricted to only authorize employees?
  • Security controls are in place to prevent the introduction of non – manifested cargo into the container during stuffing?
  • Accurate, legible and complete cargo documents and packing slips are prepared?
  • Procedures are utilized to report to management anomalies found in shipments and / or the accompanying documents?
  • There are automated procedures for tracking goods and containers during domestic shipment?
  • Cargo cartons are properly labeled and weighed before loading?
  • Container integrity is inspected by using the 7 – point inspection process prior to stuffing and records are kept for 45 days?
  • A written procedure ensures that only an ISO – 17712 High Security Cable Seal is placed on a container bound for the US?
  • Procedures for affixing, replacing, recording and tracking container seals, to include maintaining a seal control log, is utilized?
  • There are procedures to identify which employees have access to High Security Seals and the Seal Control Log?
  • Only appointed facility management or security supervisor have access to High Security Seals and the Seal Control Log?
  • Seal Control Logs are kept for 6 months?
  • The facility has written procedures regarding selection of contractors to perform services which require access to the facility?
  • When selecting a contractor, the facility considers the contractor’s security controls, hiring practices and corporate history?
  • The company has written security standards and procedures for its contractors (contacts, manuals, etc)?
  • Contractors are retained through legally binding contracts?
  • When selecting a domestic land carrier, the facility considers security history, hiring practice and corporate history?
  • An in – country transport service contract restricts the driver’s route to the seaport or consolidator and defines the transit time – limits?
  • An in – country transport service contract requires container tracking, intermediate staging / rest period or layover requirements?
  • An in – country transport service indicates container reporting in – transit security violations to factory management?
  • The facility conducts periodic unannounced procedure security checks to ensure that the transport security contract is followed?
  • Records on the security check are kept on file for 12 months?

Conclusion

Accounts Departments  -Management will review from time to time the above stated policies and duties and responsibilities and holds the sole right to change or amend. However, your valued suggestion will be taken into consideration while making these changes. Management works and expects your full cooperation in fulfilling their aim and objective to ensure a healthy, safe, secured and responsible working environment for all.

Merchandizing Duties and Task for Apparel Clothing Factory

by | May 1, 2019 | Merchandising

Merchandizing

  • Merchandizing -To receive Purchase Orders and maintain an order wise file consisting all the detailed information regarding the order, trim sheet, packing instruction, label information etc.
  • Source the most effective and quality raw materials through our international and domestic suppliers. To ensure the fabric, accessories, trims quality and quantity as per the order and required standards.
  • To ensure, change if needed and approve the measurement as per Size Specification and sewing construction with approved sample.
  • Prepare and provide along with instruction to production related departments with approved sample and internal swatches.
  • To follow up and ensure timely production and delivery of each orders. Effective coordination with cutting, sewing, finishing and packing.
  • To coordinate, execute, track, document and maintain information regarding import of raw materials and export of finished goods in a timely manner as stipulated in the policies and procedures regarding import and export documentation in chapter – L.
  • To ensure rules and regulations of the Government of Bangladesh, the Customs Authority and Export Promotion Bureau are followed with respect to import and export.
  • To complete, maintain, update and follow up our transactions and activities with business partners, associates like the BGMEA, Bank, Clearing & Forwarding Agents, Transport Company.
  • Merchandizing Ensure quality of the product produced with discussion, consultation and advising with the Quality In Charges.
  • Communication with the Buyer for any changes, approval, confirmation or shipment related information. Receive complaints if any and discuss with the related departments in the production meeting and

We Also Sale

Conclusion

Merchandizing Coordinate and advise the Commercial department about order details related to import of raw materials or shipment schedule of finished goods. 

Electrician Boots Mechanics Duties and Responsibilities

Electrician Boots Mechanics Duties and Responsibilities

by | May 1, 2019 | Blog

Electrician Boots Mechanics

  • Electrician Boots Mechanics – Safety of operator and machine. Protective Guards should be in place. Read More about Textile & Garments Industrial Engineering ERP Software Sale
  • Periodic maintenance of machines. After the production is completed for the day, machines should be cleaned, adjusted for operation the next day.
  • Maintaining the machine complain register and performing repair and adjustments based on the order complaints received and need of the machine
  • Use protective equipments and ensuring safety of the mechanic and operator while repairing.
  • Ensure no loose, exposed or hanging wires in the factory building. All wiring must be properly concealed or insulated.
  • Ensure all electrical equipments are maintained and repaired periodically.
  • Regular, Security and Emergency Lights, bells, fire alarms, smoke detectors must be checked, maintained and repaired periodically and ensure that all the above mentioned are all in working condition at any given time.

List of Sewing Machine for Repairing by Mechanic

  • Single Needle lockstitch
  • Twin Needle chainstitch
  • Interlock ( Flat )
  • Overlock m/c- 3 Thread
  • Overlock m/c – 4 Thread
  • Overlock m/c – 5 Thread
  • Feed of the arm
  • Button attaching m/c
  • Button hole m/c
  • Bartack m/c
  • Blind stitch m/c
  • Cutting m/c ( straight Knife )
  • End cutter
  • Vacuum Table
  • Steam Iron

Electric Works Schedule

  • Boiler De scaling works. And inside Boiler Header cleaning.
  • Auto CTN machine Slitter Motor servicing works.
  • Gas Generator Servicing works.
  • Gas Generator Heat exchanger cleaning works.
  • Gas Generator Cooling tank cleaning works.
  • Cooling Tower Infill replace works.
  • Diesel Generator Servicing works.
  • All Electrical panel board cleaning & nut bolt tight works.
  • All air compressor servicing works. Specially Poly compressor
  • All Manual and Auto machine Greasing works.
  • Gas main air filters servicing works.
  • Manual Ctn Gas line Installation.
  • Substations HT switch Gear setup works.
  • Auto corrugation hanger gear motor check.
  • Auto double facer gear oil check
  • Auto printing machine servicing.
  • Manual CTN all machine Painting works.
  • Manual/Auto/Poly machinery Earth connection.
  • Poly compressor Motor change.
  • Poly compressor panel wall setting.
  • Manual CTN floor panel setting works.
  • Panel Cooling Fan setting works.
  • Manual CTN china Hanger Anchoring works.
  • All Machines will be Earth connection as per BNBC rules.
  • Delta Auto CTN machine setup works.
Floor In charge Duties and Job Responsibilities

Floor In charge Duties and Job Responsibilities

by | May 1, 2019 | Blog

Floor in charge

  • Floor In charge -Ensure safe, healthy, hygienic and clean drinking water for all the workers on the floor. Regular checking of the drinking water pot and glasses used are a must. Read more Sewing Output Garment Manufacturing Software
  • Ensure first aid kit is filled with all the prescribed items and in due quantity as written on the kit. At least two workers must be trained in first aid. Manager Administration can be contacted to facilitate training of the workers in first aid. One worker can be trained every month to ensure there are at least two workers at any given time who are trained in first aid in case of absence or leave. Workers trained in first aid must be easily identifiable (Badge) and listed in a register.
  • Floor In charge Ensure all fire extinguishers are in working condition. And at least 15 people in every floor must be trained in operating the fire extinguishers. Aim should be to train all the workers in a floor to operate an extinguisher. They also must be easily identifiable (Badge) and listed in a register.
  • Workers actively participate in fire drills and are trained not to panic at times of emergency.
  • Toilets must be kept clean on a regular and periodical basis.
  • Aisles and emergency exits must be kept free of any obstruction at any given time so that employees can evacuate easily in times of emergency.
  • All loose, exposed or hanging wires must be corrected or repaired with the help of the floor electricians.
  • All machines needing adjustment or repair must be reported to the floor mechanic. A register is provided to the mechanics to assure issues regarding the machine is addressed in a timely manner. It helps management ensure everyone do their work responsibly.
  • Workers should be encouraged to use protective equipment for their own safety.
  • Workers should be informed and encouraged to exercise their rights, privileges and responsibilities. Periodic training and information sessions on security issues related to safety of man, material and information of the company must be conveyed. Also information regarding leave benefits like earned leave, sick leave, maternity leave, festival leave, weekly holidays, rest policy, minimum wages, overtime rates, attendance and festival bonus must be communicated with the workers. Manager Administration and Welfare Officer will attend these sessions to explain in detail as per the Employee Handbook.
  • Workers should be highly encouraged to use the suggestion or complain box to inform the management about their grievances or valued suggestions.  
  • ProductionFloor In charge, supervisors are to keep and maintain records of the production in the most eligible, transparent and clearly in the prescribed forms and registers provided by the company. Any record kept on any personal notebooks or loose sheets will not be accepted by the company. A list of the records recognized by the management and maintained by each floor and department is attached herewith for reference.