Auto garments Ltd. presently holding 230 main machines – fully equipped with other auxiliary machine support. But according to the floor space of the factory, company has taken up the policy to operate the day to day production with 210 machines only. Based on the above capacity we have calculated the total Manpower requirements, which are shown below.
RECRUITMENT POLICY
As per authorized “Man power” requirement, company recruits its employees through
Following system.
(a) Advertisement:
1) Add. In Daily Newspaper.
2) Through personal contact by our own employees.
3) By serving notice/posters in important locations.
4) By head hunting. (Only for Executive)
b) Selection Process :
During interview we examine the following requisite qualities of the
candidate.
1) Good physical appearance / fitness, not disable
2) Age not less than 18 years.
3) Educational background as per job profile
4) Skillness test (Practical test for operators).
5) Wages / Salary Negotiation.
6) Joining date.
Joining:
Within 07 days from the date of joining, all new recruits will fill-up the company’s
Prescribed form and will deposit the under mentioned documents to personnel department of factory office.
1) Job prayer application.
2) Two copies passport size photograph.
3) Nationality Certificate from Word Commissioner / Union Parishad Chairman.
4) Educational certificate.
5) Medical fitness certificate.(Check-up Report), including blood grouping.
6) Experience Certificate from previous employer. (if any)
Service Confirmation :
One completion of 3 months satisfactory job performance, company confirms the employees
Service permanently.
2) Skilled Recruits who fails to show satisfactory performance within this time his / her apprenticeship period are generally extended for 1 to 3 months maximum by written notice. If he / she cannot coup-up within this given period then his / her service is terminated.
MPANY’S FACILITIES
A) SLARY AND WAGES SCALE :
All employees of Auto garments limited are classified in 07 categories as per their rank and nature of job. The grading and wages scale of workers effective
SALARY / WAGES DISBURSEMENT POLICY
We pay the salary / wages along with Overtime on or before 7th day of following months. If
the last payment date falls on holiday then it is given on next day.
B) LEAVE POLICIES
Leave is a privilege and can not be claimed as a matter of right. Management deserve the
right to refuse / cancel the leave of any individual if his service exigency is badly required.
Annual Leave
After completion of one year continuos service all staff and employees are entitled to enjoy 1
day annual leave. For every 22 working days. As per Section 78(I)(i) of Factory act of 1965
If anybody failed to avail earn leave, the leave is brought forward and added with the next year earn leave or en-Cashment is made with basic wages/salary.
l Earn leave dues are intimated to each individual when required.
FESTIVAL LEAVE
Company provides minimum 10 days festival leave to employees with full pay. Festival leave
are circulated to workers before hand through notice as festival leave.
Occasion
Total Days
Eid-ul-Fitar
03
Shahid Day
01
Independence Day
01
Bengali New Year
01
Eid-ul-Azha
03
Muharaam
01
May Day
01
Eid-a-Miladunnabi
01
Shah-be-Barat
01
Victory Day
01
CASUAL LEAVE
All Emloyees enjoy 10 Days casual leave in a year with full wages
SICK LEAVE
# For Employees – 14 days with 50% wages.
# For staff – 14 days with full salary.
In support of sickness concerned employee must produce medical documents from
company’s In- House Physician.
MATERNITY LEAVE
After completion of minimum 9 month service, female employees are entitled to enjoy 12
weeks maternity leave with full pay (twice only) for in her whole service tenure with us).
WEEKLY HOLIDAYS (FRIDAY).
# 52 days Annually with full pay.
# If any weekly holiday is at all utilized as working day then Company give one alternate
holiday (with in that 10 working days).
NOTE : LEAVE RULES
During probation / apprenticeship period all leave are entitled except E/L. This leave to be
adjusted after confirmation..
Without submission of leave application & leave sanctioned (For sick leave- intimation) no
Staff & employee is allowed to enjoy leave. Violation of this rule will be treated unauthorized absenteeism & punishment will be given as per rule.
Personnel department to issue show-cause Notice to the defaulter absentee for 10 days absenteeism without permission or on expiry of 10 days after leave.
Unauthorized absenteeism for 10 days or more will loose his service lien if he can not show genuine reason.
Daily Working Hours
Not exceeding 10 hours a day including 2 hours over time. Which will not exceed 56 hours
per week in average Annually
Break Time
For normal working day – 30 minutes for lunch/meal at 12:30-13:00 Hrs.
For Tea break – 30 minutes. 16:30-17:00 Hrs.
For Friday if need be – 60 minutes for Jummah prayer and lunch.
Over Time Rate
Double of basic wages.
CONTRIBUTORY PROVIDENT FUND
After completion of 6 month service from the date of joining, all employees will be entitled for contributory provident fund by depositing 10% of basic wages to the company and in turn company will bear the same amount to the fund in favor of employees welfare.
After four years of continuos service the total amount along with the interest may be drawn by the employee.
If any body leaves the job before 04 years, will get back the deposited amount which has been contributed from their side along with bank interest only, not the company share.
Gratuity
Employee serving for seven years or more will get one month basic salary / wages (Last drawn) for each year as gratuity.
BONUSES
Festival Bonus
a) 02 festival bonuses (Only basic wages / salary) are provided to each employee who has completed one year of service. 02 festival occasions are :
EID-UL-FITRE
EID-UL-AZAH
A package of gift Hampers is given to each employee on this 02 auspicious occasion even if one year of service is not completed.
Attendance Bonus
For full attendance in a Month, Employee gets Tk 300 as attendance bonus.
Target Bonus
For fulfilling the production target in due time, a handsome Target Bonus in cash and kind is given to the all employees of group of people achieving the target. Amount is equal for all ranks.
MEDICAL FACILITIES
Company has In-house Lady Physician and a trained nurse for facilitating the treatment of It’s employees .
Company is providing medical allowances @ Tk 150/- to each individual as per minimum wages 1961 section -5.
First aid facilities with trained first Aider is available for it’s employee.
100% free medicine and hospitalization or cost of surgery are borne by the company (any amount)
Provide multi-vitamin free of cost for each worker daily.
Accident register for injured person is being maintained.
Factory rules (including induction training programme for new joinees)
Employment records with Age proof or doctor certificate; labour contract
Any workers union; workers committee (welfare; fire safety; discrimination & harassment)
Training Program, Training plan, Training records (induction training, On-job training, Needle/ Sharp Tools control training, Fire prevention training, Health and Safety training, etc)
Quality Manual (including quality policy)
Document control procedure (Relevant law and Regulations control procedure)
Management review procedure and Management review reports of the most recent 2 months
International / national standard and requirements (MIL STD 105-E = AQL level / measurements tolerance / fabric inspection procedure [if applicable] for each and every buyer requirements)
Pest control procedure and records of baits usage
Metal detector (where applicable) calibration procedure and calibration records
Broken needle. Needle replacement controlling procedure and records (atleast the most recent one year records for garment factory)
Button pulling test report (for garment factory)
Product release procedure for all the department (knitting, dyeing, finishing, cutting, sewing, QC control, ironing, packing, final inspection) and records
Definition of “Incident” and “Product Recall” Procedures.
Test equipment calibration equipment claibration ure for all the department (knitting, dyeing, finishing, cutting, sewing, QC control, ironing, packing, fiprocedure and records (weighing machine, GSM cutter, measurement tape, etc) – Internal or external calibration records)
(if applicable) Sub-contractor assessment procedure and records (embroidery, printing, washing, etc)
(if the factory has canteen facility) Hygiene permit and Health certificate
SEDEX membership
Independent 3rd party ethical assessment reports.
Fire drill records and Fire escaping procedure
Employees health check records and accident records
Medical staff certificate & contracts (if any)
Environmental policy; Environmental objective and Assessment reports
Work environment cleaning procedure and plan
Personal Hygiene standard (to be added with induction training programme itself for new joinee)
Job responsibilities of each level of staff
List of required Documents for factory Evaluation.
Training schedule & record (Job training /Health & Safety)
Internal audit record
Disposal policy/record
Quality Manual
Needle/Blade Control register
Customer Feedback
Factory Profile
Factory Organo-Gram Chart
QA department organogram chart
Factory work follow chart/Manufacturing flow chart.
Test equipment record
Rejected/Faulty goods record/Register
Complete order executing flow
Inline inspection & corrective action plan
Pre final/Final inspection system & record
Machine maintenance record
Calibration record (Metal detector/Measuring tape/other measuring equipments)
Plan, organize and implement the best practices to meet the compliance requirements of The Auto Garments and provide expert services thereof to the Business Units to ensure that The Auto Garments is recognized as a compliant entity to all the existing and prospective buyers. …
Obtain and institute compliance standards and carryout regular assessment and gap analysis for individual buyers’ compliance requirements
Ensure implementation of the compliance by the Business Unit as per the compliance manuals.
Carry out regular compliance audit in the Business Unit and put up recommendations, follow-up for implementation and provide reports thereof.
Provide compliance training to the concern staff as and when needed.
Develop and maintain up-to-date knowledge and skills on compliance affairs in the buyers’ world.
Strive to achieve continuous improvement and adhere to the best practices of the world class apparels industries as regards to the compliance.
Prepare and update assessment of labour laws’ requirement from compliance point of view.
Help Business Unit HR Manager in implementing compliance related labour laws as practicable as possible.
Ensure and maintain a clean and tidy site.
Carry out any other jobs as assigned from time to time.
To ensure sustainable business in terms of HR & Compliance of the company, the major responsibilities are as follows:
Implement and monitor the company HR plan and policies in the factory and provide full HR services to the factory.
Ensure recruitment and selection program in the factory as per policy and procedure. Manpower Requisition, Personal file, ID card, Proximity card, awareness, service book,
Advise and guide the other managers of the factory on organizational, employee relations, communication as well as grievance handling issues.
Ensure congenial IR (industrial relations) environment in the factory and provide appropriate advices while dealing with workers’ representatives.
Ensure monthly compensation and benefits of the factory and undertake all related activities. Like wage & Salary, Overtime, bonus, earn leave, yearly atten. Bonus, AND it’s payment
Take on proper leave management system in the factory.
Maintain Organogram as per company policy.
Carry out performance management of employee. Increment, promotion,
Maintain proper disciplinary action in the factory.
Ensure full & final settlement of employees as well as maternity benefit.
Arrange various types of training & meeting.
Attend meeting and established the meeting issues as per decision.
Implement various type of work as per notice instruction.
Ensure proper application of company policy, procedure, code of conduct and rules and regulation.
Leave graph, Absent graph
Follow up for workers uniform, scarp/cap, drinking water, medical test of relevant Employee, housekeeping, sharp tools control,
Internal auditDifferent development works have been implemented in the factory considering compliance.
Implement and monitor factory’s security and other policies as appropriate and develop those further.
Maintain close liaison with all the relevant Govt. offices, Employers’ Association and other National Trade Bodies.
Carry out any other jobs as assigned from time to time.
Ensure canteen administration
Ensure workers transport facility
Implementation of local law.
Develop new valuable customer to ensure sustainable business growth.
Conduct audit according to buyer’s code of conduct & local law. (Ethical Standard/ Social Compliance Audit, GSV/C-TPAT Audit, Technical Audit, Environmental Audit & Safety audit)
Prepare CAP, adaptation, follow up & submit to buyer.
Monitor to ensure all update business licenses of the company.
Provide training to workers and staffs on compliance issues
Ensure/ Conduct PC meeting / Health & Safety meeting/GDC meeting
Maintain health & safety related work in the factory
Comply buyer’s code of conduct (COC).
Communication with buyers and other internal and external stakeholders.
Handled development project of buyers for compliance sustainability.
Coordination with significant department to ensure compliance.
Coordinate and organize the monthly compliance meeting.
Conduct monthly internal compliance audit and take corrective measures on audit findings considering sustainable development.
Perform audit at sub-contract factories.
Carry out buyer’s business and technical compliance visit in the factory.
Ensure proper health & safety provision in the factory.
Monitor welfare activities of employees.
Monitor to ensure discrimination, harassment & abuse free work place.
Conduct and monitor the compliance related training.
Carry out the risk assessment and obtain corrective measures.
To promotes healthy labor management practice and safe environment.
Required key skills (functional/technical)
An in-depth knowledge on standard compliance.
Knowledge on compliance audit and welfare activities.
Knowledge on occupational health and safety issues.
Knowledge on labor law.
Required qualifications/experience
Tertiary, Degree in related field
4-5 years experience in relevant field.
Goal orientation, Communication & collaboration, Critical thinking & Problem solving, Leading people, Positive & proactive, Planning & organizing and Information sharing & Transparency, Detail oriented and goal seeker personality.
To ensure standard/suitable & comfortable hotel accommodation with a convenient budget for Auto Hotel Overseas Management or Honorable guests who are coming to Bangladesh for official purpose.
SCOPE
All overseas operations management/expatriates/guests who are working under Auto Hotel are entitled to enjoy the hotel accommodation facilities arranged by company.
POLICY
All overseas management/consultant/guests are entitled to get hotel accommodation facilities. Currently we are arranging accommodation service in Platinum Hotel.
Hotel accommodation cost should be borne by the company.
Laundry cost should be borne by the company.
Dinner, Breakfast & other refreshment cost should be borne by the visiting guest. Lunch should be arranged in factories/office in work days but in holidays lunch should be arranged by visiting guests.
We have housing facility for our expatriates where we have reserved some rooms with nice condition for our overseas guests. For long stay or if any guest wants to stay in our housing we will arrange to prepare dinner and breakfast for the guest in work days and Lunch will be arranged in Factories. In Holidays breakfast, lunch and dinner will be arranged in Expats Housing.
All visiting guests are entitled for single room accommodation.
Visiting guests shall inform to respective department or central admin by mail regarding the visiting schedule to Bangladesh. Hotel booking request should be send by mail at least one week before but it is not restricted for an emergency.
Visiting guests shall send the flight schedule (preferably e-ticket copy) by mail to reserve the hotel with a precise time/date and arrangement of airport pick up & drop facilities.
As per request the central admin should arrange to reserve the room and notify the guest accordingly.
Hotel room should be standard, comfortable, clean & tidy and air-conditioned.
Central admin shall arrange airport pick up & drop facilities by company’s pool vehicles, if pool vehicles are not available then arrange from the hotel/rental vehicles. Central Admin will inform the details of driver and car by mail along with accommodation confirmation.
For any amendment or cancellation of booking the information must be provided by the guest to central admin 48 hours prior to check-in date (if required).
With reference to your application and the subsequent interview with us, the management has considered employing you in the position of “Sr. Officer, HR & Compliance” and your date of joining will be on / before 23rd June 2018 under the following terms and conditions.
Your consolidated salary will be Tk. ———– (Taka ————-) only per month.
Your joining will be in HR & Compliance Department and report to the Manager, HR & Compliance at Auto Garments Ltd located at
Your probation period will be for a period of 06 (six) months from the date of your Joining. Upon satisfactory completion of the probation period you will be confirmed in permanent employment.
Unsatisfactory progress during the probation period may result in extension of the probation period at the discretion of the Company. During the period of probation, your service may be terminated by either party without giving any notice.
The appointment may be terminated by either party by giving one month notice or pay in lieu thereof after confirmation.
The company may from time to time change your job or assign you with different responsibilities and it will be your obligation to accept such change or assignment without any objection
You will have to work according to the instructions of your superiors and shall perform your duties as per working job description / directions to be given to you from time to time.
You will observe normal hours of work applicable to the office. You may need to spend additional hours as may be necessary for the efficient discharge of your work.
You will not engage yourself directly or indirectly in any business other than that of this Company and you should regard the affairs of the Company strictly.
It is an expressed condition of this contract that you will not pass on, disclose to or discuss with any unauthorized person either during your employment with the Company or after cessation of employment any information, incident or document concerning the Company’s business, agreements, finances, planning, manuals etc. or staff salaries. Failure to observe this condition will be construed as breach of trust and can warrant your dismissal and or make you liable to such action as deemed appropriate under law.
You will not do anything subversive of discipline or detrimental to the interest of the Company.
Your posting may be changed to any other unit of the Group in the best interest of the management.
All other terms of employment not covered herein shall be in accordance with the rules and regulations of the company in force from time to time.
Other benefits, facilities and welfare, obligations and regulations will be as per Policies the Company
All taxes, if any, on your income will be paid/maintained with your own responsibility
All regulation, policies, procedures in your letter of appointment those currently in force and they may be changes at company’s discretion. You will be however notified of these changes as and when they take place.
If the offer is acceptable to you on the above terms and conditions please affix your signature in attestation thereof in the duplicate copy of this letter.
Yours faithfully,
I, ______________________________, the undersigned confirm that I accept the employment with Auto Garments Ltd. on the terms and conditions as specified in the this appointment letter.
