by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
BSCI Standard Corrective Action Plan
This is sample doc of garments factory in bangladesh
Violations
- Copy of Appointment letter is not provided to the workers.
- Service book is not maintained fro the workers who were recruited after January, 2009.
- Work after 7 pm is not recorded in the time card, which is provided to the workers during audit.
- Sometimes factory remains open up to 12 am and on weekend day. As a consequence factory’s daily, weekly and monthly overtime hours is exceeding the legal limit.
- Substitute holiday is not given for weekend day work to the workers.
- Factory does not asses all the risks to new and expectant mothers and doesn’t ensure that reasonable steps are taken at the work site to remove or reduce any risk to their health and safety.
- Overhead channels of electric power supply and some electrical switch box in the floors are made up of flammable materials. (Wooden).
- Doors of emergency exits at finishing section found inward.
- No system is in place to identify specific risks for health and safety of the employees and prevent recurrence of work accidents.
- Copy of ID card is not kept for all the workers personal file.
- Wooden electrical switch boxes found in the factory.
- Factory does not provide training to the operators about safety regulations and operating procedures of machinery and does not keep records.
- Though the factory is 8 storied building so as per section 25 Building Construction Rules, 1996 factory should provide lift.
Standard Operating Procedure (SOP)
Physical Scope:
AUTO will inspect the entire facility located at the address provided above.
Assessment of additional facilities, locations and/or subcontractors detected
during assessment process, will be subject to proposal revision.
Planning &Preparation
Following acceptance of the terms presented in this document, the evaluation
process is initiated by assigning a Lead Assessor who will conduct the planning
and preparation for the audit using the information provided by you and
information collected by other means. During this process, assessment
instruments are generated and supporting information acquired to enable the
assessment team to reference the Scheme/Code of Conduct Principles and local
laws as well as your company’s own practices.
Evaluation Assessment
The Evaluation Assessment is designed to establish, on a limited sampling
basis, that your company has implemented a Social Accountability Management
System that conforms, and continues to conform, to the elements of the
Scheme/Code of Conduct Principles and will verify that your company has the
tools to monitor and improve management of social aspects and impacts.
In reviewing the adequacy and effectiveness of your social accountability
system, the assessors interview personnel in any department or area, and at any
management level, particularly those having responsibilities and authorities
associated with social accountability issues. Group interviews and
questionnaires may also be used to confirm assessment findings and direct the
assessment.
Results are reported verbally and in writing (preliminary On-site CAP) at the
conclusion of the assessment during the Closing Meeting, and subsequently in a
written report.
Monitoring Stages:
Opening Meeting with management
Interview union and other worker representatives (if applicable)
Visual inspection of the facility
Confidential interviews with workers
Review relevant records
Cross-check and review information gathered
Additional investigation as necessary to reach conclusions.
Closing Meeting with management.
Standards:
- Local Labor and Safety Statutes
- UN-ILO Ratifications
- Scheme/CoC Benchmarks
- Internal company policies / regulations
Documents to Employ:
Working Documents / Tools:
- Scheme/Brand Monitoring Guidelines
- Local Labor and Safety Statutes
- Assessment Instrument (Questionnaire)
Report Documents:
- Audit Report
- Tracking Chart (TC) or Corrective Action Plan (CAP)
* All reporting is confidential and will be only available to the intended party.
Record and Documentation Review:
Minimum Sample Size: As per Scheme/CoC Guidelines
Other Requirements: Licenses, payroll ledgers, time records, personnel files,
Collective Bargaining Agreement (if applicable), employer/employee work
contract, etc.
Any major system weakness or nonconformity to the standard identified during
the Evaluation Assessment must be addressed to the satisfaction of AUTO prior
to certification of your system. Less significant nonconformities do not preclude
certification recommendation providing your company commits to complete,
suitable corrective actions within a defined period. AUTO assessors review these
corrective actions at a later date.
Following the on-site Final Evaluation Assessment, AUTO management
independently reviews the assessment team’s recommendation, along with their
report and all associated documentation. When this review determines that all
requirements have been met, a certification recommendation will be presented to
the WRAP board.
Date or WRAP Initial audits HAVE to be Unannounced. We will provide you
with a four week time window form the moment you inform us you are ready for
our visit. The date for the Follow-Up visit (in case it is necessary) can and will be
coordinated with you.
Reporting Timeline:
7 to 10 business days from the end of the assessment
Gifts,
Gratuity and Transparency
“AUTO” has a very strict policy, which forbids and prohibits the solicitation,
offering or acceptance of any gifts. We define gifts and gratuities to include:
tickets to entertainment events, kickbacks in the form of money or merchandise,
special discounts, discontinued or no-longer used samples, gifts, etc.
During the audit, the organization being audited and its designated
employees/representatives are expected to present true and transparent records
and provide true and transparent answers to the auditor or audit team. The audit
conclusions are based on this happening.
During or after the audit, at any time, should AUTO discover that there has been a
misrepresentation or falsification or employee-coaching for the audit or
compromise in truth and transparency AUTO shall be free to:
- Cancel the audit,
- Report to authorities like accreditation bodies or related client bodies (like
brands) with whom AUTO is associated for the audit.
- Revise the audit conclusion and inform the appropriate
person/organizations connected to the audit
- Conduct an un-announced audit at the auditee’s expenditure.
- Suspend/withdraw any certificates or reports that may have been issued.
- Take whatever action mandated by AUTO’s own procedures or
procedures of bodies or clients associated with it and subscribed to by
AUTO for conduct of audit/s.
MANAGEMENT SYSTEM TO FACILITATE COLLECTION:
A recruitment process with a documentation system that captures new hire’s basic information and profile (e.g. gender, age, a copy of ID, time for joining, department, time for resignation/termination, labor contract information and emergency contacts).
A clear policy on employee termination/suspension/resignation/dismissal management (e.g. clarifying how many days of absence would constitute termination).
You have assigned specific personnel to be responsible for the regular and on-time update of worker name list and relevant worker profile documents.
TOOL KIT:
Example of Employee Demission Policy
Example of Resignation Form
Example of Worker Roaster
by Engr Kh Mashiur Rahman | Mar 25, 2021 | RMG Document
Agreement For Sub Contract
Between 1.
2.
We hereby the above two factory made an agreement for subcontract order
- Item wise each style price should be fixed as per work order.
- Payment terms: By cash or accounts pay cheque only (Partial Payment can be acceptable).
- Transportation terms: Fortis Garments Ltd will collect all the material from Mother Factory by own cost. But Mother Factory should be ready to deliver all the material together once a time. And if Mother factory not able to deliver all materials together then Mother factory have to take the responsibilities for the delivery of balance material.
- Fortis Garments Ltd. will not take any liabilities of the goods after departure from Factory
- In any case any of our sewing line /section idle for lack of supply or information from Mother Factory then Mother factory have to take the liabilities.
On behalf of On behalf of
Textiles Ltd. Garments Ltd.
Other Terms
A recruitment process for young workers to prevent non-compliant recruitment practice (e.g. child labor, inappropriate use of student workers and putting young workers in hazardous working conditions), including:
Clear documentation of young workers’ basic information (e.g. date of birth, gender, and school information)
Scheduling and conducting health check-ups as required by the national law
Proper contract signing with all parties required
A clear policy on young workers contracts/termination/suspension/resignation/dismissal management (e.g. clarifying how many days of absence would constitute termination).
A complete and up-to-date list of all workers with clear and full information on worker profile (e.g. gender, age, time for joining, department, time for resignation/termination, labor contract information and emergency contacts).
You have assigned specific personnel to be responsible for the regular and on-time update of worker name list and relevant worker profile documents
SUPERVISORS
• Supervisors refer to the second level of leaders above the main workforce. They oversee the overall production process and ensure that it is carried out according to the production and quality goals set by the factory managers.
• They spend 100% of their time on managerial duties, if not, then they are considered as workers and should be included in total number of workers
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Environment Management Policy
The maintainable practices in our tasks guarantee a safe and solid work environment for our representatives. We perceive that our inventory network, forms and items have both direct and circuitous ecological effects for which we do recognize the antagonistic effects as and where they happen and to discover successful methods for disposing of or diminishing them. Our point is to gain ISO 14001 testaments inside a most limited conceivable time and subsequently accomplish consistent enhancement in our natural execution and advancement towards ecological supportability through the foundation of Environmental Management System (EMS). The utilization of EMS will guarantee legitimate consistence, oversee ecological effects, enhance execution and control and guarantee ceaseless enhancement.
Our natural objectives have been picked and are routinely investigated to guarantee that our enhancement programs and activities viably actualize our ecological approach; they are:
Environmental issues related to key decisions:
The organization shall ensure that environmental issues are properly assessed & considered when key decisions are taken about supply chains, processes & operation.
Environmental training, awareness, educations & competence:
The organization shall identity training needs for all employees. The training includes awareness of the environmental policy of the organization, Environmental Health & Safety (EHS), significant environmental impacts of their work, their roles & responsibilities in conformance with regulations & attainment of goals & objectives. The training coordinator will be responsible to monitor, maintain & review employees training record.
Environmental Aspects:
The organization shall establish, maintain procedures to identify the environmental aspects of its activities, products or services that it can control. Any change to the environment, whether adverse or beneficial, wholly or partially from activities, products or services must be recorded & updated.
Envronmental Management Programs(s):
The organization shall establish & maintain programs for achieving its objectives & targets. It shall include:
- Designation of responsibility for achieving objectives & targets at each relevant function & level of the organization.
- The means of time frame by which they are to be achieved.
Programs shall be amended for new developments & new or modified activities, products or services.
Land use & biodiversity:
The organization shall ensure that environmental issue related to land use & biodiversity are properly assessed & considered when key decisions are taken during planning implementation & operation.
Operational Control:
The organization shall plan those operations & activities that are associated with identified significant environmental aspects in order to ensure that they are carried on under specified condition by:
- Establishing & maintaining documented procedures to cover situations where their absence could lead to deviations from the environmental policy & the objectives & targets.
- Stipulating operation criteria in the procedures.
- Establishing & maintaining procedures related to the identifiable significant environmental aspects of goods & services used by the organization & communicating relevant procedures & requirements to suppliers & contractors.
Prevention of pollution:
The organization shall use processes, materials or products that avoid, reduce or control pollution, which may include recycling, treatment, process changes, control mechanisms, efficient use of resources including natural resources & material substitution.
Fight against global warming:
The organization shall make a realistic & meaningful contribution to mitigate climate change by reducing greenhouse gas emission across our own operations, transport & the complete lifecycle of our products & their packaging.
Monitoring & measurement:
The organization shall establish & maintain documented procedures to monitor & measure, on a regular basis, the key characteristics of its operations & activities that can have a significant impact on the environment. This shall include the recording of to track performance, relevant operational controls & conformance with the organization’s environmental objectives & targets.
Monitoring equipment shall be calibrated & maintained & records of this process shall be retained according to the relevant procedure. The organization shall also establish & maintain a documented procedure for periodically evaluating compliance with relevant environmental legislation & regulations.
Nonconformance & corrective or preventive action:
The organization shall establish & maintain procedures for defining responsibility & authority for handling & investigating nonconformance, taking action to mitigate any impacts caused & for initiating & completing corrective & preventive action.
Any corrective or preventive action taken to eliminate the causes of actual & potential nonconformance shall be appropriate to the magnitude of problems & commensurate with the environmental impact encountered. The organization shall record all corrective & preventive actions in a Corrective Action Log & at the same time implement & record any changes in the documented procedures resulting from corrective & preventive action.
Work with suppliers & contractors:
The organization shall rely on input from the suppliers & contractors with regards to their products. The organization shall educate all first tier vendors & contractors on the environmental programs & our environmental policy, goals, & objectives & ask for vendors & contractors help in adhering to the policy & meeting the goals & objectives.
The organization shall establish & maintain a documented procedure for periodical environmental awareness programs for the suppliers & contractors.
Environmental Health & Safety (EHS) Committee:
The organization shall establish & maintain procedures through a Committee (made up of employees) to take care of Environmental Health & Safety (EHS) issues. The taskforce in collaboration with the environmental team will provide specific & additional training to the employees & workers by trained trainers on PPE, chemical safety (secondary containment & spill response), waste identification-handling tracking-inventory & air emission etc. All essential training documents must be kept in record & must be verifiable. The training coordinator will be responsible for maintaining & reviewing employee-training records.
Water use & wastewater management:
The organization shall ensure that the efficient use of water by improving the water quality through water management system & also at the same time ensure that the wastewater are treated as required by the national rules & regulations.
Hazardous Waste Management:
The organization shall avoid unnecessary use of hazardous materials & products, seek substitutions where feasible, & will take all reasonable steps to protect human health & the environment from usage, storage & disposal of such hazardous materials.
Communication/public education:
The association will build up and keep up technique of (an) inside correspondence between the different levels and elements of the association (b) getting, reporting and reacting to important correspondence shape outer invested individuals. Set up strategies should cover interchanges with people in general, media, neighbors, and local gatherings, controllers, nearby authorities, responders and other intrigued bunches in regards to the natural program.
The natural master should direct outside correspondence with respect to the ecological arrangement or different parts of the natural program. The motivation behind this correspondence is to manufacture working associations with every single invested individual, and to give data on ecological program and how it enhances the association’s natural execution.
Document Control:
The organization shall establish & maintain procedure for controlling all documents required by ISO 14001 international standards to ensure that;
- They can be located
- They are periodically reviewed, revised as necessary & approved for adequacy by authorized personnel
- The current version of relevant documents is available at all locations where operations essential to the effective functioning of the environmental management system are performed.
- Obsolete documents are promptly removed from all points of issue & points of use, or otherwise assured against unintended use.
- Any obsolete documents retained for legal and/or knowledge preservation purpose are suitably identified.
Documentation shall be legible, dated (with dates of revision) & readily identified & maintained in an orderly manner & retained for a specified period. Procedures & responsibilities shall be established & maintained concerning the creation & modification of the various types of documents.
Environmental Management System Audit:
The organization shall establish & maintain programs & procedures for periodic environmental management system audits to be carried out, in order to;
- Determine whether or not the environmental management system-
- Confirms to planned arrangements for environmental management including the requirements of ISO 14001; &
- Has been properly implemented & maintained; &
- Provide information on the results of audits to management.
The organization’s audit program, including any schedule, shall be based on the environmental importance of the activity concerned & the results of previous audit in order to be comprehensive, the audit procedures shall cover the audit scope, frequency & methodologies, as well as the responsibilities & requirements for conducting audits & reporting results.
Management Review:
Review of the environmental management system is conducted as a part of management review. These reviews are conducted to ensure continued suitability, adequacy & effectiveness of the environmental management system. These reviews include the assessing of opportunities for improvement & the need for change to the EMS, the environmental policy & the environmental targets.
The following areas shall be reviewed as a part of Management Review:
- Results of audits
- Evaluations of compliance with legal requirement & with other requirements
- Communications with externally interested parties including complaints
- Objective & preventative action
- Follow-up actions as a result of the previous management review
- New development & circumstances (legal & other requirements relating to environmental aspects)
- EMS improvement recommendations.
Future plans for a modern product design department:
Customarily, similar to dominant part of the fare arranged organization in Bangladesh, we do pass by client’s item structure. The association trusts that decreasing the ecological effects of our items could begin with item configuration stage since configuration directs the amount of crude materials and in addition the sort and recyclability of materials utilized. It additionally decides how much vitality is expended amid assembling.
Accordingly the association understands the significance of having an appropriate/current item plan branch of our own to work and spotlight on condition cordial item structure advancement.
The ecological official will bear the obligation regarding the association’s natural consistence and its ecological arrangement and execution. These duties are appointed operationally through the association’s line administration structure for mindful manageability and planning ecological execution over the association.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
SWOT Analysis
Strength
1 Good relation with general employees -,
2 Can solve problem by open discussion
3 Always dedicated minds for others interest
4 To build up team practice apply various method
5 Tendency to minimize issue own level quickly.
6 Keep silent than unnecessary gossiping or talking.
7 Encourage own team to build up themselves.
8 Practice Stress for success (NLP method)
9 Always give priority to others for any opportunity.
10 Work tendency for self satisfaction not to show others.
Opportunity
1 Good chance to allocate recent HR practice.
2 More interested to gain knowledge about production process & overall organizational area.
3 Practice & study own self to shot out own fault
4 More interested to practice worker’s welfare & compliance issues for future challenges
5 More interested to show my practice as a trainer for all units employees.
6 Vision for future Regency as a ideal institution to others.
Weakness
1 Same level misunderstand for unknown reason
2 No tendency to focus others fault
3 Uncertain fears for future days
4 Writing capacity more than speech
5 Training need more for IT related works
6 Like to work by negotiation better than practice law
7 Most time belief on others opinion
8 Very anxiously response for any major/minor reason
9 Think each & everybody as a friend
Unannounced Social Compliance Audit
Pls be informed that A Social Compliance Audit will be conducted by one of the new buyer of autoGroup in the facility of Auto Apparels Ltd. on 9th July 2009. All aspects of Quality, Compliance and C-TPAT will be checked during the inspection. A checklist has attached with this mail so that you can clarify the whole.
In view of the same you are requested to keep the factory absolutely ready in all aspects, so as to come out successful in the forthcoming audit. Please inform all concerned of your factory in this regard. All should remain vigilant for the up-coming audit.
Forwarded for your information and necessary action.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Supply Of Steel Parts Material
The allegation pertaining to short supply of steel material parts and the deviation concerning the production space of Mas Composite Mills Ltd was informed to you vide our letter under reference A and B. In spite of your slow paced responses we kept on requesting you to clarify the variation and differences identified by our consulting firm TRE. At the meeting which was held under our insistence on —— March 2018, you affirmed to provide your reply within a short time. Your answer to the problems that you sent vide your letter under reference C, was scrutinized and validated by our consulting firm WASO thoroughly and found the report utterly erroneous and flawed with lot of mistakes, thus the report of TRE stands correct.
In view of the same we trying ceaselessly to get in touch with you with the telephone number you have given but due to any reason you don’t respond to our calls. Lack of information and communication gap has heightened the crisis further.
Besides the aforementioned facts, it appears that you have unilaterally stopped working on the construction site. Devoid of any person of AAS on the construction spot, building materials are littered in a disorganized way. The situation out there is totally messy and chaotic. We tried to contact you in your given telephone number but sadly though, there is no response from the other side. Please bear in mind that the rainy season is imminent and during monsoon the works gets normally delayed and is problematic for any kind of construction works.
In view please restart the work immediately and ensure that the said work is completed by 20 May 2009. Forwarded for your information and necessary action please.
Cause of Migration
- Salary insufficient as per demand
- R&D’s policy/styling problem (Assessment problem – which is not marinating in surrounding factory)
- Quality pressure
- Attendance bonus TK. 500
- Old worker discourage to new employee
- Huge work load & no relax time than others factory
- Quality Inspector has given pressure from the beginning of joining of new worker
- New workers used to work at previous Factory with taking asst. operator but in our factory they work without asst. operator and as a result they left factory
- Salary structure according to R&D study is not sufficient (example- operator may efficient in two process, based on that R&D has proposed wages but they demand more as because workers stated they got more wages in previous factory.
- If change line or process workers being irritated & left the factory
- Supervisors promise to increase wages of worker when they failed to increase wages, worker left the factory.
- Operator has been selected in first day with sufficient wages as demand/negotiated, after that he/she didn’t come in next day.
- Usually workers not interested to come from far distance
