Agreement For Sub Contract

by Engr Kh Mashiur Rahman | Mar 25, 2021 | RMG Document

Agreement For Sub Contract

Between             1.

2.

We hereby the above two factory made an agreement for subcontract order

• Item wise each style price should be fixed as per work order.
• Payment terms: By cash or accounts pay cheque only (Partial Payment can be acceptable).
• Transportation terms: Fortis Garments Ltd will collect all the material from Mother Factory by own cost. But Mother Factory should be ready to deliver all the material together once a time. And if Mother factory not able to deliver all materials together then Mother factory have to take the responsibilities for the delivery of balance material.
• Fortis Garments Ltd. will not take any liabilities of the goods after departure from Factory
• In any case any of our sewing line /section idle for lack of supply or information from Mother Factory then Mother factory have to take the liabilities.

On behalf of                                                                                                                       On behalf of

Textiles Ltd.                                                                                                             Garments Ltd.

Other Terms

A recruitment process for young workers to prevent non-compliant recruitment practice (e.g. child labor, inappropriate use of student workers and putting young workers in hazardous working conditions), including:
Clear documentation of young workers’ basic information (e.g. date of birth, gender, and school information)
Scheduling and conducting health check-ups as required by the national law
Proper contract signing with all parties required
A clear policy on young workers contracts/termination/suspension/resignation/dismissal management (e.g. clarifying how many days of absence would constitute termination).
A complete and up-to-date list of all workers with clear and full information on worker profile (e.g. gender, age, time for joining, department, time for resignation/termination, labor contract information and emergency contacts).
You have assigned specific personnel to be responsible for the regular and on-time update of worker name list and relevant worker profile documents

SUPERVISORS
• Supervisors refer to the second level of leaders above the main workforce. They oversee the overall production process and ensure that it is carried out according to the production and quality goals set by the factory managers.
• They spend 100% of their time on managerial duties, if not, then they are considered as workers and should be included in total number of workers

Environment Management Policy for a Factory

by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document

Environment Management Policy

The maintainable practices in our tasks guarantee a safe and solid work environment for our representatives. We perceive that our inventory network, forms and items have both direct and circuitous ecological effects for which we do recognize the antagonistic effects as and where they happen and to discover successful methods for disposing of or diminishing them. Our point is to gain ISO 14001 testaments inside a most limited conceivable time and subsequently accomplish consistent enhancement in our natural execution and advancement towards ecological supportability through the foundation of Environmental Management System (EMS). The utilization of EMS will guarantee legitimate consistence, oversee ecological effects, enhance execution and control and guarantee ceaseless enhancement.

Our natural objectives have been picked and are routinely investigated to guarantee that our enhancement programs and activities viably actualize our ecological approach; they are:

Environmental issues related to key decisions:

The organization shall ensure that environmental issues are properly assessed & considered when key decisions are taken about supply chains, processes & operation.

Environmental training, awareness, educations & competence:

The organization shall identity training needs for all employees. The training includes awareness of the environmental policy of the organization, Environmental Health & Safety (EHS), significant environmental impacts of their work, their roles & responsibilities in conformance with regulations & attainment of goals & objectives. The training coordinator will be responsible to monitor, maintain & review employees training record.

Environmental Aspects:

The organization shall establish, maintain procedures to identify the environmental aspects of its activities, products or services that it can control. Any change to the environment, whether adverse or beneficial, wholly or partially from activities, products or services must be recorded & updated.

Envronmental Management Programs(s):

The organization shall establish & maintain programs for achieving its objectives & targets. It shall include:

• Designation of responsibility for achieving objectives & targets at each relevant function & level of the organization.
• The means of time frame by which they are to be achieved.

Programs shall be amended for new developments & new or modified activities, products or services.

Land use & biodiversity:

The organization shall ensure that environmental issue related to land use & biodiversity are properly assessed & considered when key decisions are taken during planning implementation & operation.

Operational Control:

The organization shall plan those operations & activities that are associated with identified significant environmental aspects in order to ensure that they are carried on under specified condition by:

1. Establishing & maintaining documented procedures to cover situations where their absence could lead to deviations from the environmental policy & the objectives & targets.
2. Stipulating operation criteria in the procedures.
3. Establishing & maintaining procedures related to the identifiable significant environmental aspects of goods & services used by the organization & communicating relevant procedures & requirements to suppliers & contractors.

Prevention of pollution:

The organization shall use processes, materials or products that avoid, reduce or control pollution, which may include recycling, treatment, process changes, control mechanisms, efficient use of resources including natural resources & material substitution.

Fight against global warming:

The organization shall make a realistic & meaningful contribution to mitigate climate change by reducing greenhouse gas emission across our own operations, transport & the complete lifecycle of our products & their packaging.

Monitoring & measurement:

The organization shall establish & maintain documented procedures to monitor & measure, on a regular basis, the key characteristics of its operations & activities that can have a significant impact on the environment. This shall include the recording of to track performance, relevant operational controls & conformance with the organization’s environmental objectives & targets.

Monitoring equipment shall be calibrated & maintained & records of this process shall be retained according to the relevant procedure. The organization shall also establish & maintain a documented procedure for periodically evaluating compliance with relevant environmental legislation & regulations.

Nonconformance & corrective or preventive action:

The organization shall establish & maintain procedures for defining responsibility & authority for handling & investigating nonconformance, taking action to mitigate any impacts caused & for initiating & completing corrective & preventive action.

Any corrective or preventive action taken to eliminate the causes of actual & potential nonconformance shall be appropriate to the magnitude of problems & commensurate with the environmental impact encountered. The organization shall record all corrective & preventive actions in a Corrective Action Log & at the same time implement & record any changes in the documented procedures resulting from corrective & preventive action.

Work with suppliers & contractors:

The organization shall rely on input from the suppliers & contractors with regards to their products. The organization shall educate all first tier vendors & contractors on the environmental programs & our environmental policy, goals, & objectives & ask for vendors & contractors help in adhering to the policy & meeting the goals & objectives.

The organization shall establish & maintain a documented procedure for periodical environmental awareness programs for the suppliers & contractors.

Environmental Health & Safety (EHS) Committee:

The organization shall establish & maintain procedures through a Committee (made up of employees) to take care of Environmental Health & Safety (EHS) issues. The taskforce in collaboration with the environmental team will provide specific & additional training to the employees & workers by trained trainers on PPE, chemical safety (secondary containment & spill response), waste identification-handling tracking-inventory & air emission etc. All essential training documents must be kept in record & must be verifiable. The training coordinator will be responsible for maintaining & reviewing employee-training records.

Water use & wastewater management:

The organization shall ensure that the efficient use of water by improving the water quality through water management system & also at the same time ensure that the wastewater are treated as required by the national rules & regulations.

Hazardous Waste Management:

The organization shall avoid unnecessary use of hazardous materials & products, seek substitutions where feasible, & will take all reasonable steps to protect human health & the environment from usage, storage & disposal of such hazardous materials.

Communication/public education:

The association will build up and keep up technique of (an) inside correspondence between the different levels and elements of the association (b) getting, reporting and reacting to important correspondence shape outer invested individuals. Set up strategies should cover interchanges with people in general, media, neighbors, and local gatherings, controllers, nearby authorities, responders and other intrigued bunches in regards to the natural program.

The natural master should direct outside correspondence with respect to the ecological arrangement or different parts of the natural program. The motivation behind this correspondence is to manufacture working associations with every single invested individual, and to give data on ecological program and how it enhances the association’s natural execution.

Document Control:

The organization shall establish & maintain procedure for controlling all documents required by ISO 14001 international standards to ensure that;

1. They can be located
2. They are periodically reviewed, revised as necessary & approved for adequacy by authorized personnel
3. The current version of relevant documents is available at all locations where operations essential to the effective functioning of the environmental management system are performed.
4. Obsolete documents are promptly removed from all points of issue & points of use, or otherwise assured against unintended use.
5. Any obsolete documents retained for legal and/or knowledge preservation purpose are suitably identified.

Documentation shall be legible, dated (with dates of revision) & readily identified & maintained in an orderly manner & retained for a specified period. Procedures & responsibilities shall be established & maintained concerning the creation & modification of the various types of documents.

Environmental Management System Audit:

The organization shall establish & maintain programs & procedures for periodic environmental management system audits to be carried out, in order to;

1. Determine whether or not the environmental management system-
   1. Confirms to planned arrangements for environmental management including the requirements of ISO 14001; &
   2. Has been properly implemented & maintained; &
2. Provide information on the results of audits to management.

The organization’s audit program, including any schedule, shall be based on the environmental importance of the activity concerned & the results of previous audit in order to be comprehensive, the audit procedures shall cover the audit scope, frequency & methodologies, as well as the responsibilities & requirements for conducting audits & reporting results.

Management Review:

Review of the environmental management system is conducted as a part of management review. These reviews are conducted to ensure continued suitability, adequacy & effectiveness of the environmental management system. These reviews include the assessing of opportunities for improvement & the need for change to the EMS, the environmental policy & the environmental targets.

The following areas shall be reviewed as a part of  Management Review:

• Results of audits
• Evaluations of compliance with legal requirement & with other requirements
• Communications with externally interested parties including complaints
• Objective & preventative action
• Follow-up actions as a result of the previous management review
• New development & circumstances (legal & other requirements relating to environmental aspects)
• EMS improvement recommendations.

Future plans for a modern product design department:

Customarily, similar to dominant part of the fare arranged organization in Bangladesh, we do pass by client’s item structure. The association trusts that decreasing the ecological effects of our items could begin with item configuration stage since configuration directs the amount of crude materials and in addition the sort and recyclability of materials utilized. It additionally decides how much vitality is expended amid assembling.

Accordingly the association understands the significance of having an appropriate/current item plan branch of our own to work and spotlight on condition cordial item structure advancement.

The ecological official will bear the obligation regarding the association’s natural consistence and its ecological arrangement and execution. These duties are appointed operationally through the association’s line administration structure for mindful manageability and planning ecological execution over the association.

SWOT Analysis for Human Resources Department

by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document

SWOT Analysis

Strength

1 Good relation with general employees  -,
2 Can solve problem by open discussion
3 Always dedicated minds for others interest
4 To build up team practice apply various method
5 Tendency to minimize issue own level quickly.
6 Keep silent than unnecessary gossiping or talking.
7 Encourage own team to build up themselves.
8 Practice Stress for success (NLP method)
9 Always give priority to others for any opportunity.
10 Work tendency for self satisfaction not to show others.

Opportunity

1 Good chance to allocate recent HR practice.
2 More interested to gain knowledge about production process & overall organizational area.
3 Practice & study own self to shot out own fault
4 More interested to practice worker’s welfare & compliance issues for future challenges
5 More interested to show my practice as a trainer for all units employees.
6 Vision for future Regency as a ideal institution to others.

Weakness

1 Same level misunderstand for unknown reason
2 No tendency to focus others fault
3 Uncertain fears for future days
4 Writing capacity more than speech
5 Training need more for IT related works
6 Like to work by negotiation better than practice law
7 Most time belief on others opinion
8 Very anxiously response for any major/minor reason
9 Think each & everybody as a friend

 Unannounced Social Compliance Audit 

Pls be informed that A Social Compliance Audit will be conducted by  one of the new buyer of autoGroup in the facility of Auto Apparels Ltd. on 9^th July 2009. All aspects of Quality, Compliance and C-TPAT will be checked during the inspection. A checklist has attached with this mail so that you can clarify the whole.

In view of the same you are requested to keep the factory absolutely ready in all aspects, so as to come out successful in the forthcoming audit. Please inform all concerned of your factory in this regard. All should remain vigilant for the up-coming audit.

Forwarded for your information and necessary action.

Deviation of Supply Of Steel Parts Material

by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document

Supply Of Steel Parts Material

The allegation pertaining to short supply of steel material parts and the deviation concerning the production space of Mas Composite Mills Ltd was informed to you vide our letter under reference A and B. In spite of your slow paced responses we kept on requesting you to clarify the variation and differences identified by our consulting firm TRE. At the meeting which was held under our insistence on —— March 2018, you affirmed to provide your reply within a short time. Your answer to the problems that you sent vide your letter under reference C, was scrutinized and validated by our consulting firm WASO thoroughly and found the report utterly erroneous and flawed with lot of mistakes, thus the report of TRE stands correct.

In view of the same we trying ceaselessly to get in touch with you with the telephone number you have given but due to any reason you don’t respond to our calls. Lack of information and communication gap has heightened the crisis further.

Besides the aforementioned facts, it appears that you have unilaterally stopped working on the construction site. Devoid of any person of AAS on the construction spot, building materials are littered in a disorganized way. The situation out there is totally messy and chaotic. We tried to contact you in your given telephone number but sadly though, there is no response from the other side. Please bear in mind that the rainy season is imminent and during monsoon the works gets normally delayed and is problematic for any kind of construction works.

In view please restart the work immediately and ensure that the said work is completed by 20 May 2009. Forwarded for your information and necessary action please.

Cause of Migration

• Salary insufficient as per demand
• R&D’s policy/styling problem (Assessment problem – which is not marinating in surrounding factory)
• Quality pressure
• Attendance bonus TK. 500
• Old worker discourage to new employee
• Huge work load & no relax time than others factory
• Quality Inspector has given pressure from the beginning of joining of new worker
• New workers used to work at previous Factory with taking asst. operator but in our factory they work without asst. operator and as a result they left factory
• Salary structure according to R&D study is not sufficient (example- operator may efficient in two process, based on that R&D has proposed wages but they demand more as because workers stated they got more wages in previous factory.
• If change line or process workers being irritated & left the factory
• Supervisors promise to increase wages of worker when they failed to increase wages, worker left the factory.
• Operator has been selected in first day with sufficient wages as demand/negotiated, after that he/she didn’t come in next day.
• Usually workers not interested to come from far distance

The Best RMG Business Selection Checklist

by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document

The Best RMG Business selection

Manpower Status:

To see whether the existing manpower is within the approval range. …

Recruitment:

• The applicant must fill in the application form Both the candidate and the authority must put their signature.
• Medical certificate endorsed by Medical officer
• National ID or Nationality Certificate to identify age and nationality
• Grievance handling & Counseling:
• The unit must have a grievance register
• The problem or complaint must be solved.
• Action Time must be mentioned (on which date the action was taken)
• A  Grievance Handling Database can be prescribed  (a specimen is attached herewith):
• Serial number
• Date of incident
• Grievance Type
• Area name where the problem occurs
• Name of the employee who made the complaint (s).
• Name and ID of the employee against whom the complaint is made
• Problem description
• Witness if any
• Target date of problem solving
• Actual date of problem solving
• Solution description
• Signature of the concerned from HR dept.

Disciplinary Procedure:

• It must be followed according to labor law
• Show-cause letter issue with minimum 7 days time given for explanation
• Enquiry if required.
• Warning/Punishment
• Action must be taken within 60 days.
• The following order must be followed in preserving the documents:
• warning / punishment letter or the like
• Enquiry report
• Enquiry statement
• Explanation letter
• Show-Cause letter

SOCIAL COMPLIANCE EVALUATION

Buyer takes a very serious view towards the industry’s social accountabilities and therefore requires all our vendors and factories to comply with our Social Compliance requirements.  Buyer evaluates its factories to determine if they are meeting our customers’ social compliance requirements.  There are three ratings given to any social non-conformance in a factory and they are: –

Zero Tolerance (ZT)

Immediate Action (IA)

Continuous Improvement (CI

Zero Tolerance (ZT)

When a Zero Tolerance (ZT) rating is given to a new factory, Buyer will not proceed in placing orders business with that factory. In the event that the factory is already an existing supplier to Li & Fung, an exit strategy will be put in place and all business will cease thereafter.   Some examples of areas requiring Zero Tolerance (ZT) are: –

Factory currently under a lawsuit by any party

Factory that practices illegal trans-shipment

Factory that falsifies documents (i.e. time cards in contradiction to production records)

Factory not granting access to a Buyer evaluator to all records, workers and areas of the factory

Factory using Child Labor, prison, forced, indentured or bonded labor

Factory practicing Corporal Punishment or Sexual Harassment of workers

Factory operating without a legal permit and/or export license

HIV Training:

• The participants in a period (three months) must be maximum
• The documents should be preserved chronologically.
• The photocopy of the documents must be very clear and in good shape.
• There must be signature of the participating workers.