by Engr Kh Mashiur Rahman | Mar 22, 2021 | Compliance
Compliance and HR Meeting Minutes
- The honorable GM, HR & Compliance, initiates the meeting expressing his heartiest thanks to all present in the meeting.
- Giving emphasis on the present working situation of the factory, the honourable GM, HR & Compliance, says “From the month of January, we will get Buyers’ orders of work. And in the arena of our works, every Buyer is very important for our factory. We have to bring vast change in our attitude or behavior in order to attract or hold the buyers. We have to learn from our errors/faults. We have to well-organize all the orders of work which we will get from now onwards & prepare these for shipment.”
- He also says that from we will start recruitment procedure. According to him, the HR & Compliance and production team have to work combindly in order to make the recruitment procedure fair & disciplined. The following issues must be followed in the recruitment procedure :
- The skilled & competent employees must be recruited.
- Undisciplined or aggressive employee must be discarded.
- We must maintain or follow neutrality in the procedure of recruitment.
- We must be flexible as more as possible in the matter of documents required at the time of recruitment & evaluate these papers properly.
- We also have to give importance on ensuring rules, regulations and discipline in work places. We must realize the importance of our helping hands. We can inspire one by focusing his/her good sides. In this regard, counseling or motivation can be a good method.
- We must be aware to ensure a friendly working environment. We have to sustain the positive or constructive sides of our factory. For this purpose, the HR & Compliance and production personnel should be co-operative and maintain regular communication.
- We have to maintain such a working handling policy so that we can be able to lessen workers’ grievance.
- Those who are in leadership must be industrious & punctual.
- There should be balance & combination in every work.
- At the end of the meeting, the honourable GM, HR & Compliance, expresses his deep thanks & gratitude to all and declares the conclusion of the meeting.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Employee’s Training
Purpose & Scope: To identify the training needs and provided training to employees in order to ensure that they are able to perform the jobs effectively
Responsibilities: The MR & EMR is responsible for directing the activities relating to this work instruction. And DMR is responsible to associate MR & EMR.
Procedure:
- Training Need Identification:
- Training Related Matter mainly controlled by the Human Resource Department of the Organization. That department does monthly Training session as well as daily training session. And also the department Heads are responsible to identify the training needs of employees working in their respective departments. Manager HRM & EMR is responsible to identify the training needs of the department heads.
- Training needs can also be identified on as and when required basis e.g. on identification of a relevant external course, procurement of new machine etc.
- The skills and competency for every job is evaluated on yearly basis, the gaps identified in employee’s abilities can be used as source of identifying training needs.
- Training needs are identified on Training Record Form of each employee.
- Training Planning
- The training needs are reviewed by the MR & EMR based on the needs identified a Training Plan is prepared.
- For in-house training the trainers are nominated by the MR & EMR and these are identified on the Training Plan.
- If required the in-house and external courses from reputable agencies are also organized.
- The trainees evaluate the training imparted and the effectiveness is reviewed in Management review meetings.
- Orientation Training
- When a new employee joins the company the relevant department head is responsible to prepare an orientation program based on the job requirements.
- The MR & EMR approves the orientation program and the details are recorded on the Training Record Form.
- Training Records
- The training records of the employees are updated on completion of the training and filed in relevant employee’s personal file.
- These files are maintained and updated by the deputy MR & EMR.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Internal EHS Audit
Purpose & Scope: To ensure compliance to the Company’s quality management system by a program of internal audits of all departments participating in the system.
Responsibilities: The EMR & EMR has responsibility for directing activities relating to this procedure.
Procedure
- An Audit Schedule,, is prepared to conduct at least two audit in one year. Interval of audit is six month.
- Qualified auditors are selected and team leader appointed. General Manager (EMR & EMR) will act as Team Leader. They will not be from the same department being audited.
- All audit findings i.e. detail of people interviewed, documents checked etc. are recorded on Activity Log .
- Any nonconformity found during the audit is reported on Nonconformity Report, Department heads will decide on corrective action and target dates.
- For each audit, an Audit Summary Report, is prepared.
- The EMR & EMR keeps the Nonconformity Reports and Audit Summary Report, with copies to the concerned personnel.
- Follows up checks/audits are arranged as necessary, after the target dates for corrective action, to close nonconformities.
- If in the follow up audit it is observed that action taken on any nonconformity is not effective or not taken then a CPA form is raised.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
CAREER OBJECTIVE:
To work in an environment where there is an opportunity of being useful by means of self-assessment and self improvement in both individual and group based work that will ultimately lead the future development of the organization.
AREAS OF INTEREST:
I prefer to work in an organization where friendly organized environment with team sprit that I can get a good opportunity for career development to any area of job particularly in the computational activity area which is suitable for me according to my qualification that I would be able to use my knowledge and experience.
PROFESSIONAL EXPERIENCE
Name of Organization
Position
Job Description Official Documents Maintain.
Manpower Planning.
Staff Development.
Developing HR Policies.
Job and Role analysis.
Selection & Recruitment.
Job Satisfaction Survey.
Revising Guidelines on employee benefits.
Prepared & Formulated HR related various ç. Programs, Schedule, Rules.
Provide necessary support to management in performing activities in the area of labor.
Factory Compliance
Human Rights issues
Security, Health & Safety
Health & Safety.
Hygiene & Employee Welfare & Compliance.
Handling Factory Compliance
Supervising all work of personnel/ HR
Monitoring Labour Industrial law
Making Salary Sheet
Making Attendance Report
Maintaining leave, Maternity & Accident Register.
Name of Organization :
Position :
Duration
Job Description :
To ensure factory security of plant, premises & personnel.
To participate/ arrange in factory’s transport service system.
To participate in factory establishment & asset management.
To participate in factory’s construction, expansions, resource mobilization, renovation program.
To supervise all installation, fixing, construction work.
To deal with all procurement, distribution & provisioning activities:-
a) To asses/identify all purchase/procurement requirement of the factory, process the requistion, for warded these to head office as recommended by the concerned factory head and follow-up same.
b) To check/verify all purchase related requisition from all departments, process these and forwarded then to head office as recommended by the concerned factory head & follow-up.
To ensure that all ultra…/trash/Jhut are in regular disposal/sale.
A.To maintains the factory always prepared/ready for following audits:-
Social compliance Audit.
Technical/Quality control audit.
Security System audit (C-TPAT).
B. To supervise/ensure that health and safety issues as per in house checklist are properly and finally maintained as in complicate.
To ensure that no force employment occurred in the factories.
To ensure that employment of no child/young looking workers are made.
To ensure non decimation in course of employment, paying/ providing wages/salary/benefits/facilities/welfare.
To attend/participate workers welfare committee meeting. Offer frequent hearing to the agreed workers in.
To coordinate with manager/asst. manager/officer (labour relation) from time to time in respect of disciplinary/ IR issues and refer the issues to him.
To ensure access/right to inspection during buyer’s audits.
To check all data, records, reports, formats, statement, rack, files, books & register of all departments are properly prepared, issued, up-date & maintained as per compliance requirement/standards:-
To take instant corrective action in auditors certain minor findings/ discrepancies during audit.
To ensure that all corrective action has been taken
DAILY ACTIVITIES:
monitoring round to each and every section of leave and every section of the factory to observe the general discipline, cleanliness, health and safety issues etc.
Compliance check list drive along with compliance executive in any line/ section of the factory.
Ensure compliance documentations to meet the requirements of ES Audit.
Report to the higher authority for the issues and incidents in the factory
MONTHLY TASK:
Awareness Program about BLL-2006
Awareness on Health & Safety issues
Training on selected personnel on fire fighting equipments
Awareness Program on PPE equipments.
Conduct Fire Drill.
Nominate employee of the month
COMPLIANCE RELATED ASSIGNMENT:
Ensuring proper implementation of Bangladesh labor law in the factory.
Ensuring proper implementation of Buyers Code of Conduct in the factory.
Ensuring all facilities as per law and Buyer’s COC.
Corresponding with buyers and 3rd party Audit firm for factory evaluation.
Preparing Corrective Action Plan (CAP) as per Audit report.
Implementation of CAP.
Taking necessary steps before compliance Audit.
Daily monitoring of compliance issues as per check list.
Monitoring Occupational Health & Safety issues in the factory.
Finding Health & Injury risk, occupational disease assessment & take action to reduce.
Preparing Fire safety Committee & arrange training.
Arranging Fire Drill.
Arranging Fire equipments operation training PPE using training and First aid training
Arranging training on worker frights based on labor law.
Ensuring portable drinking water, arrange to test the drinking water.
Ensuring hygienic toilet facilities to workers.
NATURE OF MENTAL:
Tendency to develop skill in the relevant job field.
Posses a positive, balanced & pleasing personality
Skilled in better communication.
Able to face and stress in profession.
Accommodation and open minded.
Co- operative
Highly trainable
Strong leaderships
Self- motivated
Imaginative, Intuitive and creative
Able to work under extensive pressure
Young energetic, dynamic & goal oriented
Strong organizing & time management skills
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Code of Integrity
We would like to thank you in advance for your cooperation during our auditor’s visit to your factory. At the same time, we would like to remind you about our Code of Integrity and Professional Conduct regarding “Gifts and Gratuities”. Everyone in our company, including our auditors/inspectors, fully understands the company policy and would appreciate your compliance to avoid any misunderstanding.
While we respect that certain practices vary between different cultures, we also ask you to understand that we cannot allow any practice that might undermine or be perceived to undermine our commitment to integrity. Under the procedures our auditors / inspectors are required to report any potential intimidation or any offers of benefits / entertainment to their local management and this in turn will be forwarded to our principals. The audit company may also take further action against any parties who offer such inducements.
We also assure you that our auditors have been fully trained on correct audit a procedure which includes the auditor not requesting any personal benefits as part of the audit process. If you have any concerns on this point, please contact the office names on this document.
Again, thank you for your support and cooperation. Please indicate your understanding by signing on the space provided below.
