by Engr Kh Mashiur Rahman | Mar 25, 2021 | Sewing & Production
Preservation Process for Delivery Products
PURPOSE:
To ensure preservation of products during internal processing and delivery to the customer destination. Full details of the audit methodology and the way in which the findings are reported are available publicly The audit will involve an assessment of your production site including any accommodation provided against the following standards:
- The national and local laws in your country of operation,
- Ethical Trading Initiative (ETI) Base Code, covering the nine topics of labour standards and Health & Safety (see– ‘Scope of a GARMENTSPEDIA Audit’).
SCOPE:
It will be necessary to interview a cross section of workers, approx. 5- 10% of the workforce. These interviews may be in groups or one to one. Management must not be present at these, to safeguard the confidentiality of individuals, and where interpreters are necessary there must be no links between the site and the interpreter to ensure total impartiality (see document 5E – ‘Principles of Worker Interview Information for Sites’). Applies to products made by Auto Garments Ltd.
RESPONSIBILITY:
- Production Managers are responsible for proper identification, handling, packaging and storage of products.
- Commercial is responsible for preservation of products up to its destination.
- Quality Control is responsible for assessing storage condition.
PROCEDURE:
Document Review (see document 5C attached for more detail) Part of the audit will include a detailed review of documents, such as time cards, payroll, wage slips, and personnel records (see document 5C – ‘List of Required Documents’). Ensure conformity of products during processing and up to destination during delivery.
Implementation
Identification:
Products will be identified by main label, price sticker, size label, main hang tag etc. as per instruction by the buyer.
Handling:
Adequate precautions will be taken to prevent damage of products and shippers during processing and loading into containers.
Packaging:
Corrugated cartons will be used for shipping of products.
Quantity and size assortment in the shipper carton will be done as per instruction of buyer mentioned in Purchase Order.
Storage and Protection:
Shipper cartons with products will be stored in Carton Transit area.
Delivery:
Products will be delivered to customer via containers to ensure prevention of damage during transportation.
Review/Check
A GARMENTSPEDIA audit carried out to the above topics is known as a 2-Pillar audit.
In addition there are 2 optional extra modules to GARMENTSPEDIA included by some Auto members as relevant for their supply chains. These are:-
- Environment
- Business Practices
If included these result in a 4-Pillar GARMENTSPEDIA audit – please check with your customers as appropriate to establish whether the required audit is a 2-Pillar or 4-Pillar.
If an issue is raised, and the local law differs from the ETI base code, the auditor will use the standard which gives greater protection to the worker. Therefore an issue may be raised against e.g. the ETI base code even if the local law permits the practice. * see 5 J. ‘Non-Compliance Process and Auto ’ for more details.
To ensure protection during storage at Auto garment Quality Control shall assess storage area condition once a month.
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Finishing
Sketch, Fabrics, Accessories
PURPOSE:
To ensure identification, verification, protection and safeguard of customer property provided for use or incorporation into product. As an additional support for good auditor conduct during an audit, auditors/audit companies are making available their own code of conduct for auditors, which describes the need for impartiality on behalf of the auditor. You are requested to sign this to confirm you have received and understood the content.
SCOPE:
Where non-compliances are found we hope to agree both the corrective actions and the timescales at the end of the audit (see document 5J – ‘Non-Compliance Process and Auto ’), and you can familiarise yourself .This procedure applies to control of sketch, measurement, fabrics, accessories and packing materials supplied by the customer to Auto Garment Ltd. for use in making sleeping bags and incorporation into products.
RESPONSIBILITY:
If you are commissioning this audit at the request of a Auto member we ask that you register on Auto as a B member and give our administrator access to upload the audit. Our administrator can then access your details from your completed Supplier Audit Questionnaire (SAQ.)This will allow our administrator to use your SAQ details to complete your Supplier details (see supplier Guidance Pack Stage 3 [Link]). This should be done before the audit.
- MCD Officer shall ensure proper storage of all customer supplied fabrics, accessories and packaging materials
- Manager, Quality Control is responsible for verifying quality parameters.
- Merchandiser, Production Manager are responsible for control of customer approved sample, sketch and measurement.
- General Manager is responsible for notifying customer any lost, damaged or unsuitable for use.
PROCEDURE:
Policy
- To control of sketch, measurement, fabrics, accessories and packing materials
- supplied by the customer for use in making sleeping bags and incorporation into products.
- Report customer any lost, damaged or otherwise unsuitable for use of customer supplied products.
Implementation
- Customer supplied products shall be stored and identified by buyer name, yle /order number, color, and item name (as applicable).
- Customer Provided Sample and Specification:
- Customer approved sample will be identified and controlled by Style
- Order No., Approval Date, Size and Buyer Name.
Review/Check
Customer supplied products (fabrics, accessories, etc.) will be verified as per Quality System Procedure for Monitoring and Measurement of Product
Customer measurement and sketch will be reviewed and checked as per Quality System Procedure for Customer Related Process (07-01)
Action
Notification and Action on Lost, Damaged, Unsuitable for use for Customer
Property:
- Managing Director shall notify customer or customer representative any loss, damage or otherwise unsuitable for use of customer property immediately after receiving report via e-mail.
- A competent person will be assigned by the Managing Director to investigate the cause of the problem. This shall be recorded in Non- conforming Material/Product Report
- Managing Director will give decision of the non-conformity upon consultation with buyer or buyer representative.
- If necessary corrective action project will be taken as per Quality System Procedure for Corrective Action
- At the end of the audit we can upload both the CAP and the report onto Auto so that your clients (ones you have linked to on Auto ,) can review the report automatically.
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
Incoming Materials Identification
To identify products throughout the product realization and to specify product status during internal processing. With this letter please find attached a list of the documents we have included to give you detailed information on the GARMENTSPEDIA process.
SCOPE:
Finally if you have any queries regarding this audit or any questions once you have read this communication, please contact us for more information, for example, we have many of these documents in other languages. Applies to incoming materials, in-process stages and products made by AUTO Camp Ltd.
RESPONSIBILITY:
- Manager, MCD is responsible for proper identification of incoming materials at the warehouse.
- Cutting In-charge is responsible for identification of cut components.
- Production Manager, Quality Control Manager/In-charges and staff of Quality Control is responsible for assigning and maintaining appropriate inspection and test status.
PROCEDURE:
Policy
- Identification of product by suitable means throughout product realization.
- Identification of product status with respect to monitoring and measurement requirements.
Implementation
- Fabric and accessories will be identified by buyer name, style/order number, lor and item name.
- Cut components bundles will be identified by style number or order number and size.
- Sewing in-process sleeping bags will be identified by line number/name, style details, items and Buyer (the following information for each line shall be identified): ame/number, – running style number , item name, – buyer’s name
- Finished sleeping bags will be identified by main label, price sticker, size label, main hang tag, etc. as per buyer instructions.
- Cartons containing sleeping bags will be identified with printed marking on them as per instruction provided by buyer in the Purchase Order.
- The following color marks will be used for the different inspection and test of in-coming materials, cut components, in-process products and final sleeping bags described below:
– Quarantine: Blue
– Pass: Green
– Non-conforming: Yellow
– Reject: Red
– Stock Lot: Orange
Review/Check
During issue and use of in-coming materials, in-process and finished sleeping bags inspection and test status shall be checked.
Non-conforming in-coming materials, in-process and finished seeping bags shall not be issued or used.
For our administrator to gain access to your SAQ and to upload your audit on Auto , it is important that you do the following within the Auto system:
- Enter the audit details
- Choose us as your auditor
- Choose the person who will upload your audit (either from a pre populated drop down list called ‘auditor’ OR using details given by ourselves – our administrators will help)
- Ensure the box is ticked to give us access to your SAQ and to allow your auditor to upload the audit.
To help you register on Auto , there are a number of guidance documents which will assist the above processes
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Sewing & Production
Production Control and Service Provision
PURPOSE:
To ensure the production processes are carried out under controlled conditions. -,
SCOPE:
This procedure applies to production of AUTO Camp Ltd.
RESPONSIBILITY:
Production Manager, Manager Quality Control, Quality In-charge, Maintenance Manager, MCD Manager and Merchandiser are responsible to follow this master procedure.
PROCEDURE:
Policy
- Ensure availability of Purchase Order to production
- Ensure use of suitable equipment
- Ensure availability and use of monitoring and measuring equipment.
- Inspection and measurement of sleeping bags
- Implementation of release, delivery and post delivery activity.
Implementation
- Availability of Information and Guidelines:
- Merchandiser shall provide sketch and measurement of the sleeping bags along to Production and Quality Control personnel, which are be followed during production.
- Approved PP/salesman sample of buyer or buyer representative will be followed.
- A copy of buyer Purchase Order will also be made available to
- Manager, Merchandiser/ Merchandiser shall provide the TRIM Card to production and quality control for correct identification of fabrics and accessories.
- For every style, Manager MC shall prepare Shade Card containing sample swatch from each roll of same color of an order arranged as per shade variation. The shade card will be arranged in such a way that any shade variation comes in a continuing fashion. The shade card will be approved by the Production Manager and Manager Quality Control.
- Production shall be carried out according to the production program prepared by the General Manager.
- Availability and Use of Monitoring and Measurement Equipments:
- Manager Quality Control shall ensure availability of measurement instrument such as measuring tape to Quality Control and Production personnel.
- Only calibrated measuring equipment will be used.
Review/Check
- Implementation of Monitoring and Measurement:
- Manager, Quality Control shall ensure required recording forms in the line to Quality Control personnel.
- Products found non-conforming during production will be handled as per
- Quality System Procedure for Control of Non-conforming Products
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
TESCO Technical audit Document
- Factory rules (including induction training programme for new joinees)
- Employment records with Age proof or doctor certificate; labour contract
- Any workers union; workers committee (welfare; fire safety; discrimination & harassment)
- Training Program, Training plan, Training records (induction training, On-job training, Needle/ Sharp Tools control training, Fire prevention training, Health and Safety training, etc)
- Quality Manual (including quality policy)
- Document control procedure (Relevant law and Regulations control procedure)
- Management review procedure and Management review reports of the most recent 2 months
- Internal lab facility to check minimum buyer requirements (like gsm; shrinkage; etc) & procedures
- Risk Assessment (Pest/ Glass/ Scissors/ Blades/ Needle/ Awl/ microorganism/ Heavy metal/ Blood stain/ fustiness etc) and Key controlling point procedure
- Glass control procedure (including testing equipment dial plate, tube light, window glass, etc)
- Equipment and machinery list, equipment maintaining procedures, plan and records
- Metal detection procedure and sharp tools control procedure (broken needle, band-knife broken blades, trimmers, scissors, hand sewing needles, etc
- International and national Product safety Law and Regulation (if applicable)
- Research and Design & Development control procedure (if applicable)
- Supplier selection; Approved supplier list; Evaluation of supplier and Purchasing order
- Supplier approval procedure and supplier assessment reports
- Certificate of analysis of Raw materials (fabric; button; zippers, etc)
- Fabric / In-line / Final Inspection procedure and reports
- Non-conforming / rejected products control procedure
- Procedure and reports for Corrective action taken (including supplier assessment; internal audit; in-process and customer complaint handling etc)
- Customer complaint handling procedure and records
- Customer requirements; specifications and approved sample in all the places (production supervisor; QC)
- Business License
- management structure chart/ Organisation chart
- Building permit (Building stability certificate) / Fire service inspection certificate
- ISO 9001/ ISO 14001 certificate or other certificate
- wastes (Solid wastes; sewage, gas) discharge permit, Environment inspection certificate
- Production Flow chart
- International / national standard and requirements (MIL STD 105-E = AQL level / measurements tolerance / fabric inspection procedure [if applicable] for each and every buyer requirements)
- Pest control procedure and records of baits usage
- Metal detector (where applicable) calibration procedure and calibration records
- Broken needle. Needle replacement controlling procedure and records (atleast the most recent one year records for garment factory)
- Button pulling test report (for garment factory)
- Product release procedure for all the department (knitting, dyeing, finishing, cutting, sewing, QC control, ironing, packing, final inspection) and records
- Definition of “Incident” and “Product Recall” Procedures.
- Test equipment calibration equipment claibration ure for all the department (knitting, dyeing, finishing, cutting, sewing, QC control, ironing, packing, fiprocedure and records (weighing machine, GSM cutter, measurement tape, etc) – Internal or external calibration records)
- (if applicable) Sub-contractor assessment procedure and records (embroidery, printing, washing, etc)
- (if the factory has canteen facility) Hygiene permit and Health certificate
- SEDEX membership
- Independent 3rd party ethical assessment reports.
- Fire drill records and Fire escaping procedure
- Employees health check records and accident records
- Medical staff certificate & contracts (if any)
- Environmental policy; Environmental objective and Assessment reports
- Work environment cleaning procedure and plan
- Personal Hygiene standard (to be added with induction training programme itself for new joinee)
- Job responsibilities of each level of staff
List of required Documents for factory Evaluation.
- Training schedule & record (Job training /Health & Safety)
- Internal audit record
- Disposal policy/record
- Quality Manual
- Needle/Blade Control register
- Customer Feedback
- Factory Profile
- Factory Organo-Gram Chart
- QA department organogram chart
- Factory work follow chart/Manufacturing flow chart.
- Test equipment record
- Rejected/Faulty goods record/Register
- Complete order executing flow
- Inline inspection & corrective action plan
- Pre final/Final inspection system & record
- Machine maintenance record
- Calibration record (Metal detector/Measuring tape/other measuring equipments)
- Total work force
- Production record
- Machinery List
- Fabric Inspection report
- Shade band/GSM/Shrinkage test record
