by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
Incoming Materials Identification
To identify products throughout the product realization and to specify product status during internal processing. With this letter please find attached a list of the documents we have included to give you detailed information on the GARMENTSPEDIA process.
SCOPE:
Finally if you have any queries regarding this audit or any questions once you have read this communication, please contact us for more information, for example, we have many of these documents in other languages. Applies to incoming materials, in-process stages and products made by AUTO Camp Ltd.
RESPONSIBILITY:
- Manager, MCD is responsible for proper identification of incoming materials at the warehouse.
- Cutting In-charge is responsible for identification of cut components.
- Production Manager, Quality Control Manager/In-charges and staff of Quality Control is responsible for assigning and maintaining appropriate inspection and test status.
PROCEDURE:
Policy
- Identification of product by suitable means throughout product realization.
- Identification of product status with respect to monitoring and measurement requirements.
Implementation
- Fabric and accessories will be identified by buyer name, style/order number, lor and item name.
- Cut components bundles will be identified by style number or order number and size.
- Sewing in-process sleeping bags will be identified by line number/name, style details, items and Buyer (the following information for each line shall be identified): ame/number, – running style number , item name, – buyer’s name
- Finished sleeping bags will be identified by main label, price sticker, size label, main hang tag, etc. as per buyer instructions.
- Cartons containing sleeping bags will be identified with printed marking on them as per instruction provided by buyer in the Purchase Order.
- The following color marks will be used for the different inspection and test of in-coming materials, cut components, in-process products and final sleeping bags described below:
– Quarantine: Blue
– Pass: Green
– Non-conforming: Yellow
– Reject: Red
– Stock Lot: Orange
Review/Check
During issue and use of in-coming materials, in-process and finished sleeping bags inspection and test status shall be checked.
Non-conforming in-coming materials, in-process and finished seeping bags shall not be issued or used.
For our administrator to gain access to your SAQ and to upload your audit on Auto , it is important that you do the following within the Auto system:
- Enter the audit details
- Choose us as your auditor
- Choose the person who will upload your audit (either from a pre populated drop down list called ‘auditor’ OR using details given by ourselves – our administrators will help)
- Ensure the box is ticked to give us access to your SAQ and to allow your auditor to upload the audit.
To help you register on Auto , there are a number of guidance documents which will assist the above processes
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Sewing & Production
Production Control and Service Provision
PURPOSE:
To ensure the production processes are carried out under controlled conditions. -,
SCOPE:
This procedure applies to production of AUTO Camp Ltd.
RESPONSIBILITY:
Production Manager, Manager Quality Control, Quality In-charge, Maintenance Manager, MCD Manager and Merchandiser are responsible to follow this master procedure.
PROCEDURE:
Policy
- Ensure availability of Purchase Order to production
- Ensure use of suitable equipment
- Ensure availability and use of monitoring and measuring equipment.
- Inspection and measurement of sleeping bags
- Implementation of release, delivery and post delivery activity.
Implementation
- Availability of Information and Guidelines:
- Merchandiser shall provide sketch and measurement of the sleeping bags along to Production and Quality Control personnel, which are be followed during production.
- Approved PP/salesman sample of buyer or buyer representative will be followed.
- A copy of buyer Purchase Order will also be made available to
- Manager, Merchandiser/ Merchandiser shall provide the TRIM Card to production and quality control for correct identification of fabrics and accessories.
- For every style, Manager MC shall prepare Shade Card containing sample swatch from each roll of same color of an order arranged as per shade variation. The shade card will be arranged in such a way that any shade variation comes in a continuing fashion. The shade card will be approved by the Production Manager and Manager Quality Control.
- Production shall be carried out according to the production program prepared by the General Manager.
- Availability and Use of Monitoring and Measurement Equipments:
- Manager Quality Control shall ensure availability of measurement instrument such as measuring tape to Quality Control and Production personnel.
- Only calibrated measuring equipment will be used.
Review/Check
- Implementation of Monitoring and Measurement:
- Manager, Quality Control shall ensure required recording forms in the line to Quality Control personnel.
- Products found non-conforming during production will be handled as per
- Quality System Procedure for Control of Non-conforming Products
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
TESCO Technical audit Document
- Factory rules (including induction training programme for new joinees)
- Employment records with Age proof or doctor certificate; labour contract
- Any workers union; workers committee (welfare; fire safety; discrimination & harassment)
- Training Program, Training plan, Training records (induction training, On-job training, Needle/ Sharp Tools control training, Fire prevention training, Health and Safety training, etc)
- Quality Manual (including quality policy)
- Document control procedure (Relevant law and Regulations control procedure)
- Management review procedure and Management review reports of the most recent 2 months
- Internal lab facility to check minimum buyer requirements (like gsm; shrinkage; etc) & procedures
- Risk Assessment (Pest/ Glass/ Scissors/ Blades/ Needle/ Awl/ microorganism/ Heavy metal/ Blood stain/ fustiness etc) and Key controlling point procedure
- Glass control procedure (including testing equipment dial plate, tube light, window glass, etc)
- Equipment and machinery list, equipment maintaining procedures, plan and records
- Metal detection procedure and sharp tools control procedure (broken needle, band-knife broken blades, trimmers, scissors, hand sewing needles, etc
- International and national Product safety Law and Regulation (if applicable)
- Research and Design & Development control procedure (if applicable)
- Supplier selection; Approved supplier list; Evaluation of supplier and Purchasing order
- Supplier approval procedure and supplier assessment reports
- Certificate of analysis of Raw materials (fabric; button; zippers, etc)
- Fabric / In-line / Final Inspection procedure and reports
- Non-conforming / rejected products control procedure
- Procedure and reports for Corrective action taken (including supplier assessment; internal audit; in-process and customer complaint handling etc)
- Customer complaint handling procedure and records
- Customer requirements; specifications and approved sample in all the places (production supervisor; QC)
- Business License
- management structure chart/ Organisation chart
- Building permit (Building stability certificate) / Fire service inspection certificate
- ISO 9001/ ISO 14001 certificate or other certificate
- wastes (Solid wastes; sewage, gas) discharge permit, Environment inspection certificate
- Production Flow chart
- International / national standard and requirements (MIL STD 105-E = AQL level / measurements tolerance / fabric inspection procedure [if applicable] for each and every buyer requirements)
- Pest control procedure and records of baits usage
- Metal detector (where applicable) calibration procedure and calibration records
- Broken needle. Needle replacement controlling procedure and records (atleast the most recent one year records for garment factory)
- Button pulling test report (for garment factory)
- Product release procedure for all the department (knitting, dyeing, finishing, cutting, sewing, QC control, ironing, packing, final inspection) and records
- Definition of “Incident” and “Product Recall” Procedures.
- Test equipment calibration equipment claibration ure for all the department (knitting, dyeing, finishing, cutting, sewing, QC control, ironing, packing, fiprocedure and records (weighing machine, GSM cutter, measurement tape, etc) – Internal or external calibration records)
- (if applicable) Sub-contractor assessment procedure and records (embroidery, printing, washing, etc)
- (if the factory has canteen facility) Hygiene permit and Health certificate
- SEDEX membership
- Independent 3rd party ethical assessment reports.
- Fire drill records and Fire escaping procedure
- Employees health check records and accident records
- Medical staff certificate & contracts (if any)
- Environmental policy; Environmental objective and Assessment reports
- Work environment cleaning procedure and plan
- Personal Hygiene standard (to be added with induction training programme itself for new joinee)
- Job responsibilities of each level of staff
List of required Documents for factory Evaluation.
- Training schedule & record (Job training /Health & Safety)
- Internal audit record
- Disposal policy/record
- Quality Manual
- Needle/Blade Control register
- Customer Feedback
- Factory Profile
- Factory Organo-Gram Chart
- QA department organogram chart
- Factory work follow chart/Manufacturing flow chart.
- Test equipment record
- Rejected/Faulty goods record/Register
- Complete order executing flow
- Inline inspection & corrective action plan
- Pre final/Final inspection system & record
- Machine maintenance record
- Calibration record (Metal detector/Measuring tape/other measuring equipments)
- Total work force
- Production record
- Machinery List
- Fabric Inspection report
- Shade band/GSM/Shrinkage test record
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
HRM Officer Job Description
Under policy guidance of Central (HRM) and supervision of the concerned factory head within the limit of Auto Group of Industry’s policies, procedures & practices; the purpose of the position is to deal with of all facets Human Resources Management (HRM) of the factory.
Position Responsibilities :
- To Participate in factory Opening and Closing as per roaster by Factory Management.
- To arrange – conduct – process worker’s Recruitment & Selection as per set Recruitment & Selection Policy & Procedure.
- To process / Up-date Age Estimation papers by the Director.
- To issue Appointment letter to the factory workers Properly as approved by the Management.
- To issue the new worker’s Time card and Register them to the Attendance Registers.
- To issue / distribute worker’s Time card / Proximity / ID cards & maintain corresponding Register.
- To prepare “Daily Attendance Report” in coordination with IT Officer and forward them to factory Management. Send another copy to Central HRM department regularly.
- To compile data / Information about factory’s working hours, prepare the list accordingly.
- To check / verify exact number of O.T. work being done as per requisition made.
- To maintain all data, records papers in relation to Recruitment & Selection, Wages, O.T. and allowances.
- To coordinate Factory Accountant for preparing worker’s “Wages & O.T. Sheet”.
- To maintain workers “Resign List” and “New Recruitment List” for every running month and send those to Central HRM Department by 22-25th day of the running month.
- To process, prepare & maintain the worker’s Personal File with all related papers as up-dated.
- To maintain spontaneous coordination with concerned Admin & Compliance personnel, Accountant, IT Officer and HRM Labor Relation Manager / Officer & Officer (Welfare & Counseling).
- To maintain following Books, Registers, Lists & Files in a timely manner: –
- Recruitment Register.
- Attendance Registers.
- Leave Registers.
- Maternity Leave Register.
- Employee Hand Book Issue Register.
- Proximity / ID Card Issue Register
- Personal Files.
- Attendance / Time Cards.
- Total Personnel List.
And any others assignment given by the Management from time to time.
by Engr Kh Mashiur Rahman | Mar 25, 2021 | Compliance
HR Manager Job Responsibilities
- Implement and monitor the company HR plan and policies in the factory and provide full and professional HR services to the factory.
- Prepare, plan and implement a recruitment and selection program in line with the Group’s policy and procedure.
- relations, communication as well as grievance handling issues.
- Ensure congenial IR (industrial relations) environment in the factory and provide appropriate advices while dealing with workers’ representatives.
- Develop and update compensation and benefits structure of the factory and undertake all related activities as per the Groups’ policy.
- Take on proper leave management system in the factory.
- Maintain Organogram as per company policy.
- Carry out performance management of employee.
- Implementation of local law.
- Develop new valuable customer to ensure sustainable business growth.
- Conduct audit according to buyer’s code of conduct & local law. (Ethical Standard/ Social Compliance Audit, GSV/C-TPAT Audit, Technical Audit & Environmental Audit)
- Prepare CAP, adaptation, follow up & submit to buyer.
- Monitor to ensure all business licenses of the company.
- Comply buyer’s code of conduct (COC).
- Communication with buyers and other internal and external stakeholders.
- Handled development project of buyers for compliance sustainability.
- Coordination with significant department to ensure compliance.
- Coordinate and organize the monthly compliance meeting.
- Conduct monthly internal compliance audit and take corrective measures on audit findings considering sustainable development.
- Perform audit at sub-contract factories.
- Carry out buyer’s business and technical compliance visit in the factory.
- Ensure proper health & safety provision in the factory.
- Monitor welfare activities of employees.
- Monitor to ensure discrimination, harassment & abuse free work place.
- Conduct and monitor the compliance related training.
- Carry out the risk assessment and obtain corrective measures.
- To promotes healthy labor management practice and safe environment.
- Make sure compliance of the employee dormitory.
- Ensure sustainable compliance of the company.
- Develop new valuable customer to ensure sustainable business growth.
- Ensure environmental compliance of the business unit.
- Implementation of local law.
- Monitor to ensure all business licenses of the company.
- Conduct audit according to buyer’s code of conduct & local law. (Ethical Standard/ Social Compliance Audit, GSV/C-TPAT Audit, Technical Audit, Environmental audit).
- Prepare CAP, adaptation, follow up & submit to buyer.
- Ensure proper application of company policy, code of conduct and rules and regulation.
- Ensure proper application of buyer’s code of conduct (COC).
- Communication with buyers and other internal and external stakeholders.
- Coordination with significant department to ensure compliance.
- Conduct and monitor the compliance related training.
- Handled development project of buyers for compliance sustainability.
- Carry out organization development program in terms of compliance
- Coordinate and organize the monthly Compliance meeting.
- Prepare budget and different monthly reports on Compliance and take corrective measures.
- Maintain compliance Organogram as per the company policy.
- Evaluate trend of company Industrial Relations environment through relations build up with employees and generate essential reports to ensure healthy labor management practice and safe environment.
- Carry out employee performance management of compliance dept.
- Conduct monthly internal compliance audit and take corrective measures on audit findings considering sustainable development.
- Perform audit at sub-contract factories.
- Carry out buyer’s business and technical compliance visit in the factory.
- Ensure proper health & safety provision in the factory.
- Monitor welfare activities of the employees.
- Monitor to ensure discrimination, harassment & abuse free work place.
- Carry out the risk assessment and obtain corrective measures.
- Implementation of local law.
- Conduct audit according to buyer’s code of conduct & local law. (Ethical Standard/ Social Compliance Audit, GSV/C-TPAT Audit, Technical Audit & Environmental audit).
- Prepare CAP, adaptation, follow up & submit to buyer.
- Ensure proper application of company policy, code of conduct and rules and regulation.
- Ensure proper application of buyer’s code of conduct (COC).
- Communication with factories, corporate office and buyers.
- Conduct internal compliance audit at respective factories & subcontract factories.
- Prepare report on internal compliance audit and submit to the authority.
- Analysis all reports and find out route causes for implementation and improvement.
- Conduct and monitor the compliance related training
- Carry out buyer’s business and technical compliance visit in the factory.
- Ensure proper health & safety provision in the factory.
- Monitor welfare activities of the employees.
- Monitor to ensure discrimination, harassment & abuse free work place.
- Carry out the risk assessment and obtain corrective measures.
- To promotes healthy labor management practice and safe environment.
