Security Guard Card Policy in a Private Industry

by | May 1, 2019 | Fire & Saftey

Security Guard Card

Security Guard Card – Partner/Subcontractor shall request the Security Officer to issue the security 1.0 card for their employees by means of permanent security pass application. Unauthorized people are not allowed. Employees are encouraged not to bring unnecessary personnel items such as bags, note books etc.  Security patrol service will ensure this policy is followed by all employees in the factory. Supervisors in the production area will also encourage employees to follow the above. …

  • Each and every security personnel have to present in front of their shift in charge 15 (fifteen) minutes before of their scheduled duty hour with proper uniform. Every employee of the company is provided with an identity card. They are requested to oblige by the company policy to display it throughout the time when they are at the facility. Your Identity card and its color show your designation and your area of work and it is convenient for management to identify you at times of emergency and maintain control. Employees are also requested to remain in the same floor as, designated and maintain discipline The Security Office shall make access to electronic date base to find out that applicants both for permanent and temporary 1.0 card have successfully completed AUTO HSE Induction. 1.0 card will be issued only to those who passed the induction. In the interests of both safety and security, the number of vehicles permitted entry onto the work site shall be minimized.
  • This shall be achieved by the use of vehicle passes, which shall be approved by the Security Manager or Administration Manager only after receiving full insurance details of the vehicles in question.
  • Breaches of any work site rules and regulations relating to vehicles on the project may result in suspension or confiscation of the pass. The latter shall be issued by the Security Officer, and shall be liable to suspension or confiscation should the driver in question break any work site rules or regulations
  • Only drivers possessing an appropriate national driving qualification and a driving permit shall be allowed to drive on the work site.
  • Employees are not allowed to go out of the factory during working hours or enter the factory hours without proper authorization of the designated supervisor and approval from the personnel department. A gate pass is issued by the designated A.P.M for the employee other than the break time like lunch hour. The employee must provide the gate pass to the personnel department for approval. Only the vehicles/equipment possessing an appropriate vehicle pass shall be allowed to drive into the site.
  • All vehicles entering and exiting the site may be subject to a security search by the guards.
  • Partner/Subcontractor shall ensure that all of their employees understand the requirements for such searches, and shall request their assistance in this respect.
  • Physical Search is discouraged. However, keeping in view the security concerns and to contain pilferage of materials or prevention of bringing in any hazardous or unwanted materials one can be subjected to physical search in case of suspicion. Female employees will be checked by female checkers and similarly male checkers will check the male employee.
  • Visitors are welcomed. Please be kind enough to show your identity at the reception desk and provide the name of the person you want to meet. Please sign in the designated “Visitor’s Log Book” and our security personnel will escort you to the person you want to meet. You will be given a “Visitor’s Identity Card” and you are requested to display it at all time during your stay and return it at the reception desk upon your departure. Inside the premises a visitor needs to be escorted by an official from the factory at all time. Visitors are not allowed to take photographs in the production area unless authorized and accompanied by the Production Manager, Manager Administration, General Manager or any other top management personnel A permanent Security Guard Card will be issued out to the applicant within 24 hours at the security office.
  • Incorrect application will be returned to the employer of the applicant for reprocessing.
  • A temporary security 1.0 card with validity of 30 days will be issued no late than 48 hours from the date, on which the application is receive, provided the applicants have completed AUTO HSE Induction and the application meets the requirements i.e. correct, accurate, and complete in every aspect.
  • Loading and Unloading is done by Transport Company. An identity card or badge or list of names is provided for security reasons and to identify and authorize them to carry out the work. A personal file for Transport Company Authorized People designated for loading and unloading of cargo are kept with the Personnel Department. A background check is performed through the concerned authority. Security Guards, Store In Charge and Export In Charge wherever applicable will ensure and maintain control of the movement of these people inside the premises and make note that they do not go to areas other than authorized for. , which shall identify those persons who have previously been refused access to the work site.
  • Partner/Subcontractor shall maintain a current database of all personnel employed by themselves and their lower tier subcontractors on the project, against pass numbers, and shall submit listings to AUTO Security Officer on a daily basis.
  • A monthly check will be implemented on ongoing temporary pass holders to expedite transfer to permanent Security Guard Card
  • Partner/Subcontractor shall ensure the return of all invalid passes and those pass relating to termination of employment to the Security Officer.
  • All personnel shall wear the issued 1.0 card of any type at all times on the work site and to make it readily available for inspection by security personnel whenever required.
  • The 1.0 cards shall be color coded and number to further differentiate AUTO , the Company and Partner/Subcontractor on the work site.

Conclusion

Security Guard Card – Loss or damage to an Security Guard Cardshall be immediately reported through the bearer’s employer to AUTO Security Officer and, where applicable, approval for a replacement issue gives.

Non Dot Drug Test by Security of a Factory

Non Dot Drug Test by Security of a Factory

by | May 1, 2019 | Blog

Non Dot Drug Test

Non Dot Drug Test – AUTO will operate a random drug and alcohol testing policy on the project. No employee shall be permitted to enter the site under the influence of intoxicating liquor or drugs. In the event that site security appears seriously threatened by circumstances outside, an extra session of the safety committee meeting shall be held to take most appropriate measures to cope with the situation. We sale Chemical Inventory Management System …

The event is such as the following, but not limited to;

  • If any body does not obey the company’s drug rules he will be caught and hand over to the administration for legal action. Repeatable robbery of materials by organized group
  • Unreasonable requirements or obstruction by local personnel in organizations
  • For prevention of drug (alcoholic drug or which may addicted by Heroine, Gaza, Morphine, Pathedrine etc.) in use security personnel will check the body of suspected persons. Organized claim from 10eC’l1 residents
  • Security personnel should be very much conscious to prohibit carrying or having of drugs inside the factory premises. Organized strike by labor
  • Unusual weather such as typhoon, heavy rain, flooding of river, etc
  • The possession or consumption of any drugs, other than for medicinal purposes, or any alcoholic liquor on site is strictly prohibited.
  • Partner/Subcontractor employees shall accept the right of AUTO and/or the Company to refuse admittance to or eviction from site if they are believed to be under the influence of intoxicating liquor or drugs.
  • The security guards will randomly select any employee entering the site and conduct breathalyser tests in a controlled environment (i.e. guard room) there shall be no exclusions made for the AUTO /Company/Partner and Subcontractor personnel.
  • Any employee reporting for work, at work during duty hours, or on call-out duty, who has concentrations of any alcohol as documented by testing are in violation of this policy and are subject to suspension or termination.
  • According to the management decision whole premises of the factory should be kept drug free. In order to ensure all drivers/operators comply with AUTO polity and procedures, AUTO shall adopt a computerized gate system which shall have a gate specifically designated for drivers/operators ingress and egress from the site. Driver/Operator 1.0. Cards will not permit them access at any other gate.
  • All vehicles entering and leaving the site may be subject to search by the security guards at the gate.
  • Random searches of personnel may, as necessary be carried out by the guards at the gate to ensure that nothing leave the site without a duly authorized permit. However, the statutory rights of all individuals are to be respected and in no way infringed.
  • In case any person refuses to submit to a search, his supervisor and the respective Partner/Subcontractor, if applicable, shall be notified and required to attend to the gate, where the person will again be requested to allow for the search. Where such a request is again refused by the individual, the Security Manager/Administration Manager may notify the local police authorities of the situation, requesting their attendance at the site and possible further actions.
  • All Partner/Subcontractor drivers/operators entering the site shall be required to pass through AUTO security check “Porta-Cabin” to be breathalysed daily, prior to entering their designated gate.
  • Delivery truck drivers shall be periodically tested however their vehicle shall be subject to search upon every ingress and egress from the site.

Conclusion

Non Dot Drug Test -Materials including equipment and tools shall not be allowed to carry out from the construction site without a material pass issued and signed authorized person of the AUTO . Waste shall not be taken out of the site without waste manifest. The security guards at the gate shall check material passes and waste anifests against contents in the vehicle.

Vehicle Equipment Permit Process for Private and Public Company

Vehicle Equipment Permit Process for Private and Public Company

by | May 1, 2019 | IT ICT CAD CCTV

In the interests of safety and security, the number of vehicles permitted entry into the site shall be minimized. This will be achieved by the use of vehicle passes, which shall be approved by AUTO Equipment Inspector only after a full inspection of the vehicle and a valid insurance & registration certificate is produced. Online Vehicle Management System Software …

  • No one is allowed to take out any goods owned by the factory without proper authorization. Gate Passes signed by the issuer, receiver and authorized person will be required for goods or equipments taken out for repair or processing. The reason must be clearly stated on the gate pass and the security guard after checking will sign and count the goods that are taken out. Samples sent out by the merchandizing department needs to be authorized by the Senior Merchandiser or the Executive Director.
  • Partner/Subcontractor shall request the Security Officer to issue a vehicle permit for the vehicles/equipment using the Vehicle/Equipment Permit Application.
  • The Security Office shall make access to electronic date base to find out that the vehicles/equipment applied for the permit both for permanent and temporary permit have successfully completed AUTO  inspection mentioned above and approved by AUTO  equipment inspector.
  • A Permanent vehicle/equipment permit will be granted within 24 hours after integrate of the application is confirmed.
  • A temporary permit with validity of 7 days will be issued immediately on completion of AUTO  equipment inspector and accepted its operations.
  • AUTO  Security Officer shall maintain details of all permit holders in electronic database, which shall identify those vehicles/equipment that have previously been refused access to the work site.
  • Partner/Subcontractor shall maintain a current database of all vehicles/equipment employed by themselves and their lower tier subcontractors on the project, against permit numbers, and shall submit listings to AUTO  Security Officer on a daily basis.
  • Unauthorized person will not be allowed in the premises. If any visitor or employee is not wearing identity tags or badge issued by the company should be challenged and asked to provide proper identification. Anyone who is acting suspicious or who may require questioning or anyone encountered outside of normal working hours, should be investigated. Manager Administration should be immediately informed of such person and incident. Law enforcing authorities can also be contacted if needed.
  • All camp accommodation shall be contained by perimeter fencing and patrolled by security guards.
  • As with the work site, access and egress shall be strictly controlled and monitored. Security lighting shall be installed where necessary.
  • The Security Officer shall conduct a security awareness programme for the camp which shall include a number of talks, publicity etc.
  • All AUTO  and Partner/Subcontractor vehicles must have a unique colored square plus unique numbers on a venicle/equiprnent face a higher elevation at front and rear for easy identification
  • Vehicle/Equipment permit must be prominently displayed inside the windscreen at all times.
  • The location of facilities and coverage will be revised throughout the project by the Security Officer in accordance with project requirements, and following an assessment by him of loss potential.
  • Key issues to be considered include;
  • Perimeter fencing around the construction site and camp.
  • Physical restraints between construction, commissioning and operational controlled areas
  • Location of guardhouses proximate to key installations, such as substations, warehousing facilities, marshalling yards etc.
  • Optimum location of accesses/egresses.
  • Schedule of material and equipment delivery.

JOURNEY MANAGEMENT 

SMI shall implement a journey management system ostensibly to be applied for four wheel drive. Off-road excursions, or where journeys are undertaken in isolated environment or well known high risk areas. The active planning and management of such journey shall include a documented risk assessment. Performed to identify hazards, mitigation and control of those hazards and an emergency response plan. There will be no exceptions to this rule. As part of the journey management a responsible person shall be designated to monitor the safe progress of any such journey, and he must be advised of the Expected Time of Arrival (ETA) and Expected Time of Departure (ETD) of the schedule related to journey.

   For routine journeys and journeys of non-hazardous of non-perilous nature, the contractor shall implement a travel schedule which will be planned to reduce driver fatigue and that daily limitation on driving time and distance can be complied with. For journeys exceeding four hours, positive rest periods shall be defined prior to departure and shall be strictly adhered to.

   In the event that any vehicle whether in a journey as described above or any routine journey that is more than one hour past its ETA without any communication given or cannot be contacted by using all means of communication devices such as radio or mobile phone an alert will be raised and the emergency response plan will be implemented.

With the exception of emergency situations, right driving is strictly prohibited.

VEHICLE TRAFFIC MANAGEMENT

  • SMI will make a proper planning to make sure that the flow of traffic within the construction
  • area and the nearby communities is properly controlled. Dispatching of vehicle will be
  • controlled to minimize the hazards associated with the transportation including road
  • congestion especially to the neighboring communities. Vehicle producing excessive noises
  • or beyond the noise level standard shall be subject to maintenance.

WIDE LOAD TRANSPORTATION MANAGEMENT

     Any movements of wide loads (which extend beyond the body of the transport vehicles and  encroach into the oncoming traffic lane or shoulder of the road) are required to have authorization from HSE Manager and  the Local authorities (if will be passing into public road) prior  to commencing.

     The in-charge section shall make a written request to be submitted with a minimum of 48 hours notice. This written request must include the following;

     • Date and Time of expected movement

Security:

Front Wall

  • Check if blocks and vents are visible
  • Use tool to tap front wall and listen for hollow sound
  • Check for any fake block or if block close to vent
  • Check front wall color and compare to side walls

Left Side Wall

  • Check if unusual repairs to structure beams
  • If there were repairs to the walls on the inside of the container, they must be visible in the outside
  • Use tool to tap side walls and listen for hollow sound

Right Side Wall

  • Check for unusual repairs to structure beams
  • If there were repairs to the walls on the inside of the container, they must be visible in the outside.
  • Use tool to tap side walls and listen for hollow sound

Floor

  • Floor should be a certain height from the ceiling.
  • Check if false or additional compartment being made on the floor.
Guard Security Job Responsibility and Duty

Guard Security Job Responsibility and Duty

by | May 1, 2019 | Blog

Guard Security

Guard Security – Any guard who discovers a fire shall first try to put it out with an extinguisher available nearby or by other suitable means, then call help to his fellow guards or other persons. If the fire is uncontrollable, he shall immediately inform the Security Officer of further actions…

  • No materials/equipments are permitted to go out side without gate pass from competent authority. Represent the management and work with Welfare officer to ensure that workers are ensured of their rights, privileges, benefits and services as promised by the company and documented on the workers handbook They shall report directly to the Security Officer who shall rotate their locations on a regular basis and shall maintain a firm, calm and courteous in enforcing the rules as to command respect, thereby contributing to the public image of not only the guards themselves but also the organization behind them.
  • Need Security Guard Card Policy in a Private Industry
  • For being respect to be stand always to see the higher authority. Ensure that company policies are followed by all
  • To hire, terminate, promote or demote workers and staff as per the applicable law.
  • In the beginning of any telephonic or direct conversation with senior they have to salam (incase of face to face) first. The guards shall keep themselves in clean and neat and be competent to perform their duties by implementing the following;
  • Check conformance to project requirements concerning security passes, in relation to both personnel and vehicles entering the project at all accesses/egresses to site.
  • Perform announced or unannounced audits to ensure that all the policies and procedures of the company are in practice. Explain all applicable HSE and security rules to the visitors.
  • They must follow the security procedure in every case. Inform applicable persons or offices of the arrival of a visitor, vehicle and/or equipment and issue a temporary pass. Keep records of all visitors, vehicles and equipment daily submit to the Security Officer.
  • They will also talk to the workers respectfully. They will be self controlled in every situation. Patrol and observe those areas to which they have been assigned.
  • Check integrity of buildings, sensitive areas, and fence lines during and after regular work hours.
  • If any worker is guilty for theft or any other criminal activities he should not be punished by any security personnel nor should he be abused. The guilty person should be handed over to the administration. The administration will take legal action against him. Assist in the control of traffic.
  • Conduct searches of all vehicles entering and exiting the Project. Interrogate individuals entering or leaving the site, if necessary.
  • Check Material Passes and Waste Manifests against contents in the vehicle.
  • Respond to alarm signals (fire alarms or other danger signals) and participate in the emergency response procedures and emergency response team training and activities.
  • Communicate adequately with the shift oncoming to ensure smooth turn over nd to facilitate execution of the duties.
  • In case of vague or complexity shows in practice of security procedure is required to consult with manager Enforce the Company/Contractor rules and regulation regarding security.
  • Maintain a control system for locks and keys used for the Company and the Contractor property.
  • Make routine or special reports, as prescribed, concerning designated matters and unusual circumstances.
  • No eating, smoking and reading while on duty. Such is only allowed at the designated time and places during rest periods.
  • (admin).In absence of manager (admin) problem will be solved by other’s of admin department. Never alter work-timing roster unless authorized by the Security Officer.
  • Never resort to violence to solve any problems.
  • Any guards who find thieves shall take all efforts to stop, arrest or drive away thieves. An immediate report to the Security Officer of the case shall be made for his decision for further actions. Upon the receipt of such information, the Security Officer shall take prompt actions to effectively handle the situation.
  • In the event of a quarrel or other troubles, the guards shall immediately intervene to pacify the matter. An immediate report shall be made to the Security Officer for necessary actions. The Security Officer shall investigate the reasons of quarrel or trouble and report to the Contractor Administration Manager.

Conclusion

Guard Security – Any guard who witnesses an incident shall make an immediate report to HSE personnel or construction supervisor. If injury is serious, inform the First Aid for medical help. The scene of incident shall be immediately secured to prevent unauthorized entry to preserve evidences for further investigation.

Secure Task of a Officer . Compliance with Responsibility

Secure Task of a Officer . Compliance with Responsibility

by | May 1, 2019 | Blog

Secure Task

Secure Task -AUTO  recognises the importance of the protection of its and the Company’s assets, and to this end, shall ensure so far as is reasonably practicable, that all persons, property and the environment are protected against incidents, theft, misappropriation or unauthorised disclosure. Need Security Guard Card Policy in a Private Industry

In fulfilling this commitment, 8MI shall establish and maintain an environment in which accidental losses and theft are minimised through the implementation of recognised good business practices, compliance with legislation and standards, and the elimination or containment of hazards which may otherwise result in personal injury, fire, property or environmental damage, occupational illness and material losses.

  • Employees leaving the premises other than closing time or lunch break must have a properly authenticated gate pass from the personnel department. Reporting directly to Security Manager/Administration Manager, he shall;
  • Monitor, check and control movement of people authorized by the Transportation Company to perform loading and unloading of inbound and outbound cargo. work practices etc are implemented effectively and satisfactorily at all levels with respect to the entire work site and accommodation areas.
  • Follow the policy and procedures of import and export of goods to and from the factory as stipulated on chapter L and P. Deploy the guards effectively to maintain and audit the effectiveness of the security operations, and evaluate the performance of security guards.
  • AUTO  shall be responsible for the security of all permanent equipment, materials, plant, and any additional property belonging to 8MI.
  • The warehouses and lay down yard are recognized as potential areas of significant security risk areas and appropriate safeguarding facilities including fencing and lighting shall be provided.
  • They shall receive intensive coverage from the security team, and their layout shall reflect the need to minimize the positioning of materials close to perimeter fencing.
  • During night time, well trained security dogs may be used.
  • The gates of storage area shall be kept locked up during night time and frequent security patrol shall be taken place.
  • Whilst AUTO  shall endeavor to protect Partner/Subcontractor from theft or damage to their property, the latter shall have ultimate responsibility for the security of such property.
  • Ensure cleanliness of general and open area of the premises.
  • Ensure and assist management in maintaining discipline, safety and security of all man, material and information in the premises.
  • Therefore, Partner/Subcontractor shall;
  • Utilize a system of identification on all of their tools, equipment and plant provides secure containers for the above.
  • Maintain an inventory of all such tools and equipment.
  • In support of this, AUTO  security personnel shall not allow any materials, tools or equipment to be taken from the work site, unless accompanied by a material pass authorized by the relevant Subcontractor supervisor.
  • Any removal of permanent materials from site shall be coordinated with AUTO  Material Manager.
  • Ensure that breathalysing is daily implemented by the security guards with the help of the security guards of Partner/Subcontractor and Subcontractors are fully conversant with this security plan and any additional derivative documentation.
  • Establish and maintain close contact and coordination with the Company, Partner/Subcontractor and other relative legislative authorities in regard to security matters.
  • Report without delay any security irregularities, or breaches, or incident to the Security Manager/Administration Manager and advise any necessary measures to be taken to prevent the recurrence of such events etc.
  • Investigate any breaches of security and provide a written report to Security Manager/ Administration Manager within 24 hours.
  • Ensure that all security guards are competent, and provide additional training as necessary.
  • Be responsible for maintaining keys and locks to all buildings, ingress and egresses.
  • The prevention and elimination of losses is the responsibility of all persons either employed or visiting the project, and can only be achieved by the active participation and involvement of everyone concerned.
  • AUTO  shall provide education, communication and commendation to facilitate this participation, this includes that all employees are required to familiarize themselves with the provisions of this Plan.
  • Failure to comply with its requirements may result in disciplinary action including immediate diAuto ssal from the project.
  • AUTO  acknowledges that the optimum approach to the protection of its and the Company’s assets may change over time and to this end, shall enhance and update its operations on an ongoing basis.
  • Integral to this enhancement are the ideas and inputs of its employees who shall be encouraged to actively contribute to the improvement of the security of the project and the environment in which it operates.

More Security Task

  • Ceiling/Roof
  • Certain height from the floor
  • Check for visible blocks and vents
  • Check for repairs to the ceiling on the inside of the container
  • Use tool to tap ceiling and listen for hollow sound.
  • Inside/Outside Doors
  • Check for secure and reliable locking mechanisms are in place
  • See if there are different color bonding material
  • Check for detachable bolt or access inside the doors
  • Check if solid plate on usual cavities.
  • Check if doors are solid or opened
  • Outside/Undercarriage
  • Check whether support beams are visible or not.
  • Solid plate applied or not
  • Check whether compartment is being manipulated or not

Conclusion

Secure Task -It is recognized that during the period before all of the security fencing and temporary gates have been installed, during this early period the objectives as defined in this plan will remain in place. The implementation of this plan shall keep pace with the security needs of the expanding construction programme.