Finished Goods Policies and Procedures for Readymade Garments
Once Finished Goods are packed and ready for shipment the Export In Charge in the Finishing Section will inform duly the commercial department for export of the goods. As per the production schedule, one week prior to the due date of shipment the commercial department will send a booking request to the nominated freight forwarder and buyer. We sale Apparel ERP Software for Garment Finishing Section
The following procedure will be followed to export finished good from the factory:
Finished Goods Export In Charge will provide the final export packing list to the merchandizing section who will approve and forward it to the commercial department to prepare the Export Invoice and other related documents.
As per the booking approval from the buyer, the commercial department will count the total volume of the cargo and accordingly ask for covered vans from the Transport Company. The loading of finished goods will usually start at 8 pm, unless there is an emergency or as appropriate by the traffic rules of the area.
Once the covered vans arrive a security personnel will get inside the carriage of the van and ensure that it is empty. 7 point inspection will be carried out in a prescribed form. Designated loading related personnel will be given the ID card and allowed inside the premises to commence loading of finished goods inside the van.
Export In Charge in the finishing section will lead the loading staff to the carton holding area and loading will be started. He / She will keep a count of the total number of the cartons being carried out from the carton storage area and the security guard in the van will also keep a count of the total number of cartons loaded in the van. Register of Loading / Unloading will be maintained by the Export In charge. Transport people will also keep their separate count and at the end of loading these three counts will be matched. If there is any discrepancy then the commercial department will be informed immediately and will give a decision to recount. Security In Charge will also need to be present at the time.
If all the counts are in order then the Delivery Chalan will be duly signed by the Security In Charge or Officer or Guard, Finished Goods Export In Charge and Transport authorized personnel and the driver of the van.
One tamper proof seal and lock by the Export In Charge and another by the Transport Company will be placed on the door of the cargo area of the van that will be opened after the van reaches the designated discharge area in presence of the C&F agent, nominated Freight Forwarder, Shipping Line and Customs authority. If the seal is found to be tampered with or the received goods are less than mentioned on the Delivery Chalan, the C&F agent will immediately inform the commercial department. Commercial Department will inform the top management and will take up the matter with the Transport Company.
After the goods are received and loaded in the container, the C&F agent will follow and complete the documentation with all the concerned authority and inform the Commercial Department.
Commercial Department will collect the necessary Bill of Lading from the Freight Forwarder and procure necessary export documents like visa wherever applicable, Country of Origin Multiple Country Declaration etc.
This set of documents will be submitted to the bank to complete the export procedure. A set of documents related to export is attached for ready reference.
After the shipment is made the vessel details, invoice, packing list and other shipment related information will be forwarded to the buyer via email within two working days from the date of shipment.
Conclusion
Finished Goods – The Commercial Department will maintain and keep records and all information regarding import and export of goods to and from the factory in orderly fashion.
Factory Major Issue’s & Corrective / Preventive Action
Snap Attachment Strength Test
Nickel Test Report
Follow up Corrective Action and Remedial Action
AQL Chart
Visual Checking Training
How Checked Measurement
Root Cause & Resolution
Day wise monthly production Report
Quality Inspection Finishing
Hourly spot remove report
Hourly spot remove report
Top side final Audit
Daily DHU and Repair-rejection
Daily End line DHU graph
Hourly visual Audit Report-Finishing
End Line Inspection Summary Sheet
Monthly Line Defect Summary Report
Daily Finishing Department Rejection Report
Store Requisition ( SR )
Style wise hourly production Report
Material Return Challan
Finishing Department Reconciliation Report
Measurement Check Report
Full process measurement sheet
Quality Inspection – 100% Finishing
Repair Record at Finishing Department End Line
Needle Detection Records
Machine Pinch Setting Process Control Chart
Moisture Checked Report
Tearing Test Report
Weekly Quality Goal
The plastic bag that the shirt goes into has a printed warning “This bag is not a toy”. When the shirt is placed in the bag this writing should go on the opposite side to the side where the swinger is placed so that the writing does not obstruct the swinger and/or kimbal. On the opposite side to the knot, put the swinger underneath the scrap fabric. Insert the swinger so that the scrap fabric is well away from the barcode, this is usually about half way down the swinger. The scrap fabric must not cover the barcode. Ensure the swinger is well secured underneath the scrap fabric and cannot move in transit.
When submitting samples to the customer place the spec sheet on the same side as the writing and not on the same side as the swinger so that the spec sheet cannot cover the swinger and/or kimbal. Lay the shirt front down and bring sleeves across the back. The sleeves are usually quite straight and not angled down the shirt body. The fold is just to the side of the armhole of Finishing Department
Concession: A revision to the standard for a fabric, sundry item or garment finish that is applicable for the duration of the item. Service Concessions are determined & agreed upon prior to the start of production. Read about PP Spray Cabin Machine
Waiver: A “one time
only” agreement for the quantity specified in the purchase order or
contract. Performance must be improved
for the next shipment or within an agreed upon timeframe
Product components must be qualified, either individually or as part of a product, prior to first production . Development & production testing is performed in accordance with the test protocols defined by Product Integrity (PI)
Product Development & Sourcing (PDS) & Manufacturing
Operations (MO) are responsible for ensuring that components are tested during
development & are approved prior to issuing production
MO is responsible for ensuring that production testing is acceptable at time of shipping Testing Failures Testing lab will communicate results directly to the
submitter – usually a PDS or MO representative
If a failure occurs, the submitter is responsible for working with the supplier, contractor and/or
Technical Services to make the necessary improvements to meet the standards
The submitter is responsible for following the retest
procedures & having additional samples tested, prior to making any requests
for a concession
If the retest results in a failure, a concession or waiver to the standard may be requested Concession / Waiver Request
PDS/MO requestor fully completes the Concession-Waiver Request Form and sends this with all applicable test reports & tested specimens (if needed) to the PI Quality Analyst for review Incomplete information will delay the review process – all forms must be fully completed
The PI Analyst will review the information with the
requestor & determine if a concession/waiver is feasible given the nature
of the failure and the scope of the program
If the concession is feasible, the PI Analyst will assign a number & communicate the revised standard to the requestor If the concession is not feasible, the PI Analyst will
summarize the reasons why in the “Comments” section of the request form and
return this to the requestor
In the event PI does not approve the concession, the concession
request may be reconsidered for approval the Product Management Director &
the Merchandising Director, in consultation from the Regional Product Integrity
Leader
Requests for reconsideration must be forwarded to these 3
individuals and must include all of the previously submitted documents
Note: Requests for Service Concessions /waivers for Global Products may differ slightly in order to ensure implications for all markets are well understood. In these instances, contact the Regional Product Integrity Leader responsible for the Global Product for assistance. End of Service Concessions
