Chief Compliance Officer Job Description and Responsibility
Chief Compliance Officer Job Description
Chief Compliance Officer Job Description – Responsible for performing internal audit and follow-up audit on Ethical Standard, C-TPAT, Technical/Quality, Safety issues (building, electrical & fire safety) and Environmental issues in factories to find out the nonconformities and to take proper measures to address the nonconformities following integrated management system to make compliance sustainable.
Compliance Officer Job Description
- Manpower Planning. Ensuring discipline of the factory and proper implementation of the factory rules and regulations.
- Recruitment & Section. Ensuring security of men, materials and information through security personnel.
- Handle legal & settlement issues relevant to HR, Admin & Compliance Department
- Maintain relation with law enforcement offices, Dept of Environment (DOE), and Police Station & Labor dept and other Govt. offices
- Develop manpower planning, set Organogram, allocation of manpower & overhead unit costing analysis- according to implement Govt.
- rules, concerning recruitment, promotion, transfer, disciplinary cases and other personnel matters of the manpower (ensure recruit, interview
- & placement of the new employees)
- Ensure the implementation of standard performance appraisal system
- Organize and prepare factories for facing different audits
- Responsible to make and implement compliance policies as per local law & rules as well ensure different Buyer’s Code of Conduct.
- Ensure and regularly monitor all Compliance status in Legal Compliance / Code of Conduct, Fire Safety, Building Safety, Electrical Safety &
- Health & Safety issues etc.
- Follow-up & ensure timely implementation of all CAP given
- Reviewing and updating existing HR & Admin policies &
- Procedures. Maintaining all HR related documents of recruitment, salary & wages, leave, compensation, promotion and other HR issues in a RMG factory
- Prepare compliance job description for every position. Ensuring training program on various aspects through concerned personnel’s.
- Conducting Orientation /Induction Program.
- Prepare appropriate training material and impart training for induction as well as periodical training on safety including fire drills and all ethical
- and social issues and maintain records thereof
- Organize all relevant meeting like EHS/WWA etc. regularly or monthly as required. Independently handle all product safety related issues
- Ensure attendance, leave & supervise preparing salary sheet & ensure disbursement of pay slip & wages in time by using Kormee Software
- Handle the grievance and disciplinary issues smoothly and ensure proper discipline in the organization
- Manage and run the general administration, security, transport, local procurement efficiently
- Monitor material / Store inventory & Machinery control reducing stoppage time
- Training & Development. Designing a complete Management information system and implement it with different types of customized reports.
- Ensuring all compliance issues according to ILO, local laws and buyer CoC.
- Handling discipline & disciplinary action as per Law.
- Handling discipline & disciplinary action as per Law.
- Ensuring proper working environment as well as welfare facility as per law.
- Ensuring timely completion of staff performance evaluation.
- Ensuring all legal compensation & benefits of the employees.
- Managing payroll administration & maintain correct manner.
- Maintaining & updating employee’s personal records through HRIS.
- Managing employee’s separation (Termination, Resign, Dismissal and Discharge) process.
- Issuing & circulating all notification, office order, holidays & office hours.
- Responsible for maintaining welfare issues to the factory workmen.
- Preparing factory for any unannounced audit.
- Update all compliance related Documents.
- Monitor Health & Safety issues of the factory.
- Follow up & Update Factory License & Certificates time to time.
- Training on different compliance issues.
- Communicating with WPC members.
- Handling Employee Grievance & Settled as per company rules.
- Facing compliance & others any 3rd party audit.
- Preparing CAP & implementation after any Compliance Audit.
- Conducting internal audit in the prescribe Format.
- Ensuring health & hygiene condition in factory complex through medical section.
- Work place improvement plan.
- Smooth functioning of grievance system.
- Factory compliance of grievance system.
- Factory compliance include necessary steps for processing and managing workers all receive entitlements compensation( Accident, injuries, death) including maternity leave and maternity benefit related entitlements.
- Educate and train factory employees on Compliance standards and requirements
- Ensure maintenance of all relevant documents and update them continuously
- Ensure Legal Compliance by monitoring and implementing applicable human resource federal and state requirements; conduct
- investigations; maintain records; represent the organization at hearings
- Lead a team and make them same skilled, to identify and solve any sort of problem
- Responsible for review of complaints, framing, charge-sheet, explanation letters, formation of board of enquiry, review investigation reports and proposing actions as per staff rules & regulations.
- Counselling & Motavation for requirment. Responsible for maintenance of personnel related documentation of all employees through concerned personnel officer.
Conclusion
Chief Compliance Officer Job Description – Responsible for Planning, Organizing, Directing, Coordinating, Monitoring and implementing all the HRM & Compliance related issues in factories