by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Cutting Supervisor Job Responsibility
As per Management decision you are promoted as a Senior Supervisor Cutting from October 01, 2007 .Management wish to perform your new responsibility as per following Job description given below.
- Full fill the day requirement of both the factory before 2-30pm.
- Issuing the Cut panel both factories according to the production plan.
- Check under your supervisior & Numbering girls are doing correct job or not
- Check & monitor the hourly cut panel supply.
- Check with their cutting according your requirement or not.
- Attend the daily production meeting & discuss your problem.
- Visit the both factories & see they have any problem.
- Inform your senior per day numbering production & issuing quantity before you leave the factory.
- Check with your senior which one need 1st & urgent.
- 10.Attend the morning meeting with planning department.
- 11.Look after the house keeping of your work place.
- 12.Carry out any other job assigned by the authority.
Factory Manager
AUTO GARMENTS LTD
EXPORT PROCESSING ZONE
INCIDENT
- Definition: INCIDENT – when the product is used by people or forwarded to next department for processing (example cutting to sewing dept). If there is a hazard affecting their quality, it is called as an incident.
- Definition: PRODUCT RECALL –Managers/ In-charge of the concerned departments should ensure effective procedures are in place to deal with any garment or fabric hazard and to enable the complete, rapid recall of any implicated lot of the finished product from the next department. Where a product has been withdrawn because of an immediate quality hazard or wrong quality, other products which are produced under similar conditions, and which may present a similar quality problem & issues should be evaluated for and may need to be withdrawn to avoid any continuation of quality issues for all the garments produced for that P.O. or style, etc. (Source: 5.8 of Codex Alimentarius for Recall Procedures)
Case Study
I have gone through the below mail and discussed with our all concern dept. to make this order successful for us. To successful this order we have taken some initiatives and execute those accordingly. However there are some areas which also required giving preference and implementing to achieve its success which are related with other concern unit and yourself.
We will take following action for this order:
- Marker tight
- Marker length maximum 8/10 yards
- Lay wastage minimize in two side length
- Reuse of fabric cut pcs (if possible)
- We will control all kinds of wastage from our side like thread, label fabrics etc.
Below issues should be considered to successfully execution the order.
- Fabric supply should be on time.
- Good quality fabrics delivery
- Reduce fabric running shade & fabric shade
- Fabric dia plus minus should be controlled.
- Plus GSM Fabrics should not be delivered.
- Need to collar & cuff supply on time.
- Body fabric, collar & cuff shade variation should be avoid
- Plus minus collar & cuff measurement should not delivered
- Proper collar & cuff joint, No tight join is acceptable.
- Collar & cuff rejection 0%
- Embroidery supply timely
- Embroidery rejection in tolerance should be 0%
- Shipment schedule should be smooth so that we can produce our goods as per projected line.
Washing rejection average green-5.13%, Line – 0.43% founded in previous orders due to chemical spot, body reject and cuff collar not match with body fabric. So need to control & improve washing reject.
Cut panel rejection average 3%-4% founded in previous orders due to fabric defect. So fabric quality need to be improve & ensure proper quality before delivery to factory.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Salary Packing and Disbursement
This is with further reference in respect of standing instruction as referred to above. Since the mentioned instruction is issued almost 19 years passed so it is required the inclusion and deletion on it with a view to proper functioning. -,
- Following personnel will assist in packing the money, advised that the physical cash with regard to separated amount as counter wise to be checked and duly received. Please ensure it.
- In order to avoid confusion the taka figure will be highlighted on the packet.
- After the money is packeted ,it should be reconciled before the payment begins and only when it talleys salary disbursement should commence.
- Before payment ensure the person & identify the person observing his/her ID card. Without proper identity if anybody paid he/she will liable for any loses.
- All workers should be advised that they should count the money before they leave the counter.
- No complain will be entertained after the worker leaves the counter.
- Please note ,that due to high amount of money incoming for wages payment to be alert and follow up that payment should be made on the same day by the Disbursement team as attached
Termination of Employment
Dear hhh
You joined this organization as a Quality Controller under Quality Section from 09.04.2018 Since your performance was not satisfactory. As such the authority has decided to terminate your service with immediate effect.
Please note that since you were under probation, no termination benefit will be admissible to you.
Thanking you
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Dismissal Letter
This refers to the show cause notice issued to you on 26/02/2018 against you for collecting & carring on money lending on duty with other employees .As the Management did not find your reply to the show cause notice as satisfactory, a constituted committee enquired in to the matter on February 27 , 2018 wherein you were given full opportunity to defend yourself against the charges.
The enquiry committee after cross- examining the concerned witnesses ,found you guilty of the charges (a)Continuous absence for more than 10 days without permission and satisfactory cause of absence.b) Collecting or canvassing or the collection of any money within the premises of the enterprises/company/factory for any purpose not approved by the company. c)Carrying on money lending or any other private business within the premises of the factory /company.BEPZA Instruction no:1 of 1989 section 1
According to your statement wherein you have pleaded guilty of the offence and as per the report of the inquiry committee and decision of the management ,you are here by dismissed from the service with immediate effect.You may ,therefore collect your dues(if any) from the Accounts Departments.
Yours truly,
For AUTO GARMENTS LIMITED
Other Letter
This refers to your telephonic quotation in connection with the above mentioned subject.It is our pleasure to issue this work order for repairing our above Micro the terms an d conditions stated below.
a) Opening rear & front brake wheel blending & adjusting
b) Repair & newly replace Acceletor plance
c)One Acceletor plance
1)No amount will be given in advance.Only after supply of above genuine spare parts ,we
shall pay within 7 days upon receipt of bill.
2) Our drivers will take delivery of above spare parts from your shop.
If you are agreeable with the above terms and conditions,please sign the duplicate of this work order as a token of acceptance.
Transfer order
It is here by notified for information of all concerned that the Authority has decided to transfer the following personnel in the manner shown below keeping her existing pay scale intact.
Termination letter.
Dear gg
This is to inform you that Management no more requires your service with us. Accordingly today onward you are terminated from our company.
You have to collect your all dues from Accounts dept. with immediate effect.
Yours truly,
For Auto Garments Limited
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
Letter of Warning.
A letter was issued to you to explain your absenteeism and late attendance habit. From the review of your explanation it was decided that your excuse was not least acceptable. However I considered you for that time thinking that you will become punctual and respected with company rule. But with great regret I followed that you became careless from past. You are continuously doing absent and late comer without any concerned permission. It is nothing but the reply of the previous letter that you are ignoring your reporting cannel and the existing office rule. It’s became gone to a extreme habitual absenteeism or late attendance behavior which is totally unacceptable.
Your reporting concern also still in dark about your problem if any or you are ignoring them. Without any proper excuse such practice is treated as misconduct.
In view of the same, you are being warned for last time to be responsible with office rule, otherwise drastic official action could be occurred against you.
Letter of Explanation
From the review of last three months of your job card we have seen that you are commonly irregular in office. It’s gone to a habitual absenteeism or late attendance behavior which is out of the rule of office management. You have ignored the office circular which was delivered to the all staffs regarding attendance in office at due time. Your reporting concern also still in dark about your problem if any. Without any explanation such practice is treated as misconduct.
In view of the same, you are said to submit a written explanation within 3 days on receiving the letter to the undersigned, why management not take an official action against you?
Extension of Confirmation
We are sorry to inform you that, your performance during your probation period was not satisfactory. Your probation period has been extended by another 3 (three) months. Now your confirmation will be due on 1st October 2013upon satisfactory performance.
We are sending the assessment form attached herewith as observed by your appraiser.
by Engr Kh Mashiur Rahman | Mar 22, 2021 | RMG Document
EXIT INTERVIEW
Employee Name:
Supervisor:
Division Job Title:
Hire Date Separation Date:
1. Why are you leaving Autogarment ?
2. What circumstances would have prevented your departure?
3. What did you like most about your job?
4. What did you like least about your job?
5. What did you think of your supervisor on the following points:
. Excellent Good Fair Poor
Was consistently fair ( ) ( ) ( ) ( )
Provided recognition ( ) ( ) ( ) ( )
Resolved complaints ( ) ( ) ( ) ( )
Was sensitive to employees’ needs ( ) ( ) ( ) ( )
Provided feedback on performance ( ) ( ) ( ) ( )
Was receptive to open communication ( ) ( ) ( ) ( )
Followed Autogarment policies ( ) ( ) ( ) ( )
6. How would you rate the following:
. Excellent Good Fair Poor
Cooperation within your department ( ) ( ) ( ) ( )
Cooperation with other departments ( ) ( ) ( ) ( )
Personal job training ( ) ( ) ( ) ( )
Equipment provided (materials, resources, facilities) ( ) ( ) ( ) ( )
Company’s performance review system ( ) ( ) ( ) ( )
Company’s new employee orientation program ( ) ( ) ( ) ( )
Rate of pay for your job ( ) ( ) ( ) ( )
Career development/Advancement opportunities ( ) ( ) ( ) ( )
Physical working conditions ( ) ( ) ( ) ( )
Comments:
7. Was the work you were doing approximately what you expected it would be?
Yes No
Comments:
8. Was your workload usually: Too heavy ( ) About right ( ) Too light ( )
9. How did you feel about the employee benefits provided by the company?
. Excellent Good Fair Poor No Opinion
Paid holidays ( ) ( ) ( ) ( ) ( )
Medical plan ( ) ( ) ( ) ( ) ( )
Sick leave ( ) ( ) ( ) ( ) ( )
Leave encashment ( ) ( ) ( ) ( ) ( )
Service benefit ( ) ( ) ( ) ( ) ( )
10. Would you recommend the company to a friend as a good organization to work for?
Most definitely ( ) With reservations ( ) No ( )
11. What suggestions do you have to make Autogarment a better place to work?:
Human Resources Division Employee
