Garment Factory Compliance Checklist

Compliance Checklist 

We sale HR Solutions and Employee Management Software for RMG

Statutory Register/Databases Updated

• Form Compliance 7 (White Wash Register/Database)
• Form Compliance 9 (Compensatory Holiday)
• Form Compliance 12 (Adult Register/Database)
• Form Compliance 15 (Leave With Wages)
• Form Compliance 16 (Health Register/Database)
• Form Compliance 25A (Muster Roll)
• Form Compliance 25B (Time Card)
• Form Compliance 26 (Accident Register/Database)
• Form Compliance 26A (Dangerous Occurances)
• Form Compliance 28 (Exemption Register/Database)
• Form Compliance 29 (Particulars of Room)
• Inspection Register/Database
• Form Compliance 1 (Workmen Register/Database)
• Form Compliance 1 (Suspension Register/Database)
• Form Compliance D (Equal Remuneration)
• Form Compliance B (Deduction Register/Database)
• Form Compliance C (Unpaid Accumulation)
• Form Compliance II (Deduction for damages)
• Form Compliance VI (National and  Festival Holiday)
• ESI Accident Register/Database
• Form Compliance 10 (Overtime Register/Database)
• Statutory Returns Submitted within date
• Form Compliance 12A EPF Monthly Return
• Form Compliance 2A Nomination Form Compliance s Submitted
• Form Compliance 5 EPF Addition Return
• Form Compliance 10 EPF Deletion Return
• Form Compliance 3 ESI Return
• Form Compliance 1 ESI Nomination submitted
• Form Compliance 2 (Licence and agreement  Renewal)
• Form Compliance 23 (Annual Return to IF)
• Form Compliance 22 (Half Year Return to IF)
• Form Compliance 2 (Half Year Return – Subssistance Allowance)
• Form Compliance 2 (Half Year Return – Conferment to permanent statuts)
• Form Compliance A (Labour Welfare Fund)
• Form Compliance C (Unpaid Accumulation)

Licence and agreement  Renewal

• Inspector of Apparel Factory Licence and agreement  Renewal
• Plan Approval from IF (Revised)
• Testing Safety Pressure Vessel
• Stability Certificate
• Water Testing Certificate
• Calibration Certificate to All Weighing MachinePlan Approval from Fire Service
• TNPCB Consent Order to Air
• TNPCB Consent Order to Water
• Plan Approval from TNPCB
• Local Panchayath License (Municipality/Corporation Etc.)
• Plan Approval from Local Panchayath
• S.I. Code No.
• Calibration Certificate to All Scales
• Calibration Certificate to Metal Detector
• ROC
• Memorandum of Articles / Partnership deed
• PAN Numbers
• Memorandum of Articles / Partnership deed
• Inspector of Apparel Factory Registration No.
• Report Examination of Pressure Vessals
• Fire Licence and agreement to Production
• Fire Licence and agreement to Diesel Storage
• P.F. Code No.
• CEIG Approval for Genset

Displays

• Apparel Factory Act Content Abstract
• Minimum Wages Content Abstract
• The Payment of Wages Content Abstract
• The Payment of Gratuity Content Abstract
• The Maternity Benefit Act Content Abstract
• The Payment of Bonus Content Abstract
• ESI Content Abstract
• HIV Policy
• EPF Content Abstract
• Form Compliance 11
• Weekly Holiday Notice
• Notice Nearest Hospital, Fire Station, Police Station etc.
• Notice Important Officials Phone Numbers
• Form Compliance V (National and  Festival Holiday)
• Standing Order (Tamil and English)
• Needle Control Policy for apparel industry
• Voluntary Work Policy for apparel industry
• Sexual Harrassment Policy for apparel industry
• Health and Safety Policy for apparel industry
• Hard Plastic Glasses Policy
• Child labour abolition Policy for apparel industry
• Anti discrimination Policy for apparel industry
• Urgent Business need Policy for apparel industry
• Zero abusement Policy for apparel industry
• Working hours Policy for apparel industry
• Broken needle Policy for apparel industry
• Sexual harrassment Policy for apparel industry
• Hiring / Recruitment Policy for apparel industry
• Environmental Policy for apparel industry
• Security Policy for apparel industry
• Buyers code of conduct
• Workmen Workers Committee Members Photo with Name
• Health and Safety Workers Committee Members Photo with Name
• Canteen Members Photo with Name
• Transport Workers Committee Members Photo with Name
• Harrassment and Discrimination Workers Committee Members Photo with Name
• Unit Work Flow
• Organisation Chart with manpower details
• Weekly Holiday Announcement
• Jewellery Policy
• Excise Certificate

Exemptions

• 75 hour O.T. Exemption
• Exemption for Time Card
• Exemption for Ambulance
• Exemption for Creach

Building

• Name Sign to All Rooms / Area
• Indicators / Direction from Security Gate onwards
• Storage above Storage limit Carton Box etc.
• Aisle marking
• Aisle width minimum 112 cm.
• Indicators Arrows in the passage
• Aisle without block

Health

• Check list for Drinking Water
• At least4.5 Litres water provided per day per employee
• Check list for Water Testing Certificate
• Check list for Drinking water not in plastic pot
• Check list for Drinking Water, Cup availability
• Check list for Drinking Water centre (one place to every 150 employees upto 500)
• Check list for Drinking Water centre (one place to every 500 employees above 500)
• Check list for Water Cooler / Heater available at every canteen, dining hall, rest room etc.
• Check list for Drinking Water Signage in English and Tamil
• Check list for Locate from 20 feet away from toilet
• Check list for Locate maximum 50 meteres distance from work spot
• Check list for Drinking Water vessale cleaned at least once in a day
• Check list for Water Reservoir or Tank Cleaned at least once in a week
• Check list for Water centre cleaning condition
• Check list for Water Vessal Cleaning log sheet
• Check list for Water Centre Incharge person with cleanliness
• Check list for Suggessation Box Register/Database

Toilets

• Check list for Toilet Seat to Every 20 Women
• Check list for Toilet Seat to Every 20 men upto 100
• Check list for Toilet Seat to Every 50 men beyond 100
• Check list for All toilet seat with proper privacy and lock facility
• Check list for Urinal Accomodation Min. 61 cm for every 50 employees upto Medical first 500
• Check list for Urnial Accomodation Min. 61 cm for every 100 employees for above 500
• Check list for Effective water Sewage system
• Check list for Soap/ Towel
• Check list for Bathroom Lock
• Check list for Water tap
• Check list for Dust Bins
• Buckets with mug at toilets
• Check list for Toilet White Washed once in every four month
• Check list for Tiles/Mosaic floors washed with Detergent or disinfectant once in four month
• Check list for Daily Cleaning Log sheet provided
• Check list for Adeaquate Water Tabs
• Check list for No smoking Sign in Gents Toilet
• Check list for Awareness Quotes in Toilets
• Ladies / Gents Toilet Name Sign in Dual Language and Picture

Spittoons

• Check list for Adequate Spittoons
• Sipittoons filled by Sand or Suitable disinfectant
• Spittoons covered by bleaching powder layer
• Spittoons scrapped or cleaned at least once in every day

Others

• Check list for 500 Cubic feet for every employees
• Check list for Disposal of Wastes and effluents
• Check list for Room Temperature
• Check list for Lighting facility
• Check list for Trees on Apparel Factory campus

Safety Guards

• Metal Glows on good Condition for garments
• Rubber Mat to ironers for garments
• Rubber Glows to ironers for garments
• Ironers wearing slipper for garments
• Motar Guard for garments
• Needle Guard for garments
• Eye Guard for garments
• Sharp Tools for garments
• Paddle Mat for garments
• Scissors and trimmers are tied for garments
• Sharp Boxes for garments
• Mask for garments
• Needle disposal once in six month for garments
• Broken Needle Register/Database for garments
• Welfare Officer for garments
• Welfare Officer as per rule for garments
• Welfare Officer Intimation Letter to IF for garments
• Welfare Officer Appointment Order display for garments
• Welfare Officer Display for garments
• Dining Hall for garments
• Dining Hall with sufficient Space for garments
• Dining Hall with Sufficient Chair/Table for garments
• Water Facility for textile
• Ambulance Room for textile
• Doctor Visit for textile
• Nurse for textile
• Medicines for textile
• Medicines Issueing Record
• Creach for textile
• Sufficient Space for textile
• Creach Attender for textile
• Creach Children Detail for textile
• Daily Register/Database for textile
• Cradle for textile
• Toys for textile
• Postures for textile
• Wash Room Facility

Toilet

• Milk
• Eatables Available
• Drinking Water for textile
• Ventilation for textile
• Chairs for mothers
• Shady plaground for older children
• Medical first Aid for textile
• Medical first Aid Boxes with All medicines
• Medical first Aid Boxes Location List
• Medical first Aid Box Daily Checklist
• Medical first Aid Training employees (20 %)
• Medical first Aid Trainer Name and Photo List
• Medical first Box once for 150 employees
• Medical first Aid Stations

Fire

• Sufficient Fire Extinguisher
• Fire Extinguisher all in good Condition
• Fire Extinguisher Location List
• Fire Extinguisher Service Checklist
• Access area without hindarance
• Fire Extinguisher kept in 3 feet
• Fire Signage in Tamil and English
• Usage Guide in dual language
• Fire Extinguisher Colour Background Marking
• Space beneath marked
• Space beneath kept empty
• Refilling Service Done
• Fire Certified persons photo
• Evacuation Drill (External) Every Six Month
• Evacuation Drill (External) File
• Evacuation Drill (Internal) Every Three Month
• Evacuation Drill (Internal) File
• Sufficient Fire Safety trained employees
• Fire safety trained employees name and Photo List
• Fire Buckets to Diesel Storage Area with Water and Sand
• Fire Buckets to Boiler Room with Water and Sand
• Fire Buckets to Genset room with Water and Sand
• Fire Buckets to E.B. Panal Board with Water and Sand
• Fire Buckets to Motor Room with Water and Sand
• Fire Buckets to Appropriate place.
• Fire Tray with sand
• Diesel Storage area floor filled by sand
• Evacuation Plan in all Floor / Area
• Urgent/Emergency Exit
• Urgent/Urgent/Emergency Exit on Open
• Urgent/Urgent/Emergency Exit Signage
• Urgent/Urgent/Emergency Exit with outside open facility
• Urgent/Urgent/Emergency Exit Board Light with UPS Connection
• Urgent/Urgent/Emergency Light to All room / Area Adequate
• Urgent/Urgent/Emergency Light to All staircase
• Urgent/Urgent/Emergency Light to All Exit and Urgent/Urgent/Emergency Exit
• Urgent/Urgent/Emergency Light daily On/Off Log Sheet
• Urgent/Urgent/Emergency Light Location List
• Urgent/Urgent/Emergency Light kept on 6 feet hight
• Sufficient Spare Urgent/Urgent/Emergency Light in stock
• Urgent/Urgent/Emergency Electricity Switch off System (floorwise)
• Signage Urgent/Urgent/Emergency Electricity Switch Off
• No Hindrance Urgent/Urgent/Emergency Switch off Access Area
• Chemical Users Awareness
• Medical Certificate to Canteen employees

Workers Committees

• Workmen Workers Committee
• Workmen Workers Committee Meeting
• Workmen Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
• Workmen Workers Committee Meeting Photos
• Health and Safety Workers Committee
• Health and Safety Workers Committee Meeting
• Health and Safety Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
• Health and Safety Workers Committee Meeting Photos
• Canteen Workers Committee
• Canteen Workers Committee Meeting
• Canteen Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
• Canteen Workers Committee Meeting Photos
• Transport Workers Committee
• Transport Workers Committee Meeting
• Transport Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
• Transport Workers Committee Meeting Photos
• Harrassment and Discrimination Workers Committee
• H and D Workers Committee Meeting
• H and D Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
• H and D Workers Committee Meeting Photos

H.R.

• Personnel File to All
• Application Form Compliance
• Passport Size Photo
• Educational Qualification Certificate
• Age Proof
• D. Proof
• Address Proof
• Technical Certificate
• Previous Company Experience/Relieving order
• Old Salary for staf Slip
• ESI Nomination Form Compliance 1
• PF Nomination Form Compliance 2
• Gratuity Nomination Form Compliance F
• Apparel Factory Act Nomination Form Compliance  34
• Track Record
• Appointment Order
• Insurance
• NDA with Signature
• Employee Manual
• d. Card to All
• Adequate Swiping machine
• Punching Card to All
• ESI Card to All
• PF Slip to All
• Awareness Programme
• Stress Relieve Counselling
• Meetings
• PerForm Compliance ance appraisal
• Leave Card
• Full and Final Settlement
• Exit Interview
• Gratuity
• Bonus
• Salary for staf Breakup
• Salary for staf on Date
• Induction Programme
• Induction Register/Database
• Manpower
• Manpower Departmentwise Male/Female Strength Report
• Presentism Report
• Late Report
• Absentism Report
• Daily Staff In-Out Register/Database
• Is there Under Age
• Contract Employees
• Punch report
• Leave card to each employee
• MIR (Material Issue Register/Database)
• Salary for staf
• Salary for staf date before 7 every month
• Bank Salary for staf Account to all
• Salary for staff Register/Databases with employees signature monthwise
• Minimum Wages

Basic

• A.
• Other Salary for staf Breakups
• Over Time
• Double Salary for staf to Over Time
• Any unwanted deduction for employee
• Unpaid Salary for staf are reversed
• Pay Cover Availability

Security

• Adequate Securities
• Lady Guards
• Staff Movement Register/Database
• Visitors Note
• Others In-Out Register/Database
• Material Inward Register/Database
• Material Outward Register/Database
• Vehicle Movement Register/Database
• Visitor Pass
• Visitor Slip
• Guards Knowledge about their Roles and Responsibilities
• Securities Personnel File
• Securities UniForm Compliance /Cap/Shoe/Belt etc.
• Securities Knowledge about Fire Evacuation and Fire Safety
• Security Agreement file (If outsourced)
• Security Salary for staf Register/Database file (If outsourced)
• Security ESI, PF Challan (If Outsourced)

Housekeeping

• Adequate Housekeeping Employees
• Lady Housekeeping employees
• Gents Housekeeping employees
• Housekeeping Supervisor
• Areawise work allocation
• Housekeeping Time Schedule
• Toilet Cleaning Log Sheet
• Brooms Availability
• Broom Stick Availability
• Water Mop Availability
• Thread Mop Availability
• Buckets Availability
• Phenoil Availability
• Harpic Availability
• Soap on All toilet and Bathroom
• Towel on All toilet and Bathroom
• Tissues and Hand Wash Shampoo Availability on Visitor Restroom
• Daily Cleaning Schedule
• MSDS for apropriate place.

Maintenance

• B.
• B. Service Card
• Electricity Board Cardonned off from work place
• B. Meter Reading Register/Database
• B. File
• Rubber Mat to E.B. Panel Board
• Rubber Mat to All swtich Board
• Authorized Persons Photo Display on E.B. related Rooms
• Caution board and danger signal on Electricity related Rooms
• Electrecians File
• C or B license certificates of Electrecian
• Rubber Glows to all Electrecian
• Safety instructions Displayed on E.B. Related Rooms
• Broken Wire
• Loose Wire
• Broken Switch
• Boiler room
• Boiler room cardonned off from work place
• Fire Safety Instruments availability
• Authorized persons Photo list
• Genset
• Genset Running Note
• Genset File
• AMC to Genset
• Gloves
• Safety shoes
• Ear Muff
• Tray of Sand
• Textile and Garments Machinery
• Textile and Garments Machinery Detail
• Textile and Garments Machinery File (Textile and Garments Machinerywise) with purchase, service etc detail.
• AMC to all Textile and Garments Machinery
• Textile and Garments Machinery Service Card
• Material Safety Data Sheet (MSDS)
• Personal Productivity Equipment (PPE) Issue Register/Database
• PPE Awareness

Logistics

• All Staff Bus/Van R.C. Book Copy
• All Staff Bus/Van Insurance Copy
• All Drivers Licence and agreement Copy
• Transport In – Out Time Register/Database
• Transport Travellers Name List
• Transport Workers Committee
• Transport Agreement Copy
• Load Van R.C.Book/Insurance Copy
• Company Drivers Licence and agreement Copy
• Company Van Trip Sheet Book

General

• Fixed Asset Stock Register/Database
• Diesel Consume Register/Database
• White Petrol Consume Register/Database
• Gen Set Usage Note
• Gen Set AMC
• Electrical Plan
• AMC to Computers
• AMC to Swiping Machines

In above all are garment factory compliance checklist