E Procurement System Software

Automated access to ERP system network will enable e procurement system personnel to efficiently purchase production & other visual materials. Additional functionality includes here accurately identify purchasing requirements as well as delivering purchase orders through procurement software. We sale all Types of Textile ERP according to customer requirement. Please contact us by submitting a comment below on Leave a Reply box. Cell# +88 01792525354.  For any queries, please Contact Us. We also sale-

Features of Procurement Software

  • Purchase is faster due to system .
  • System is very fast when we are making any CS its takes only 1 minutes to take alternative vendors price. If we have 3 vendors price in a single item than it takes similar times
  • Systems never suspend frequently , If you will make any CS and meanwhile its working well.
  • For Every 2 items need 1 page even for every 40 items in a MPR than needs 1 page.
  • If any items purchase emergency through manual process it is possible

Requisitions of E Sourcing System

Employees may have access to multiple suppliers catalogs which is easy to use software based requisitioning by e sourcing applications via the company’s network. Generally the users of a factory or garments factory will create a requisition from software system. Here the system may be integrated erp or individual Requisitions module. Requisitions created from from requisitions module which is called also MPR.  From computer employees can access latest prices and availability and have requisitions automatically routed to the managers for online approval. If manager/ In charge does not provide approval of the requisition/ MPR it will be archived as a draft MPR. When Manager will approve it will be complete MPR

Quotations of Procurement Software

View MPR: In garment ERP when a MPR will create Procurement department will get notifications.  Procurement department will view the MPRs and they will ready to make purchase order.

Quotation Selling Price: Before creating a purchase order by procurement team, they will collect multiple quotation from supplier. Here department in charge/ manager will set quotation selling price. Quotation selling price means the range of value that should consider to take quotation e.g. Quotation selling price = 10,000 Taka. Here, if the products value cross 10,000 Taka then procurement department must collect quotation.  If the products value stay below 10,000 Taka then procurement department no need to collect quotation. 

Comparative Statement CS: Our software have CS feature. the user can set CS easily. If you set CS than you must require 3 quotations to make purchase order.  It is possible electronically to capture and retain quotes on garments products and services. Easily accessible and analyze supplier quotes reducing the administrative cost and component through procurement software of managing the bidding process.

Contracts

More effectively manage your supplier contracts with easy to access for preferred supplier lists and the terms of their services. Automatically store current contracts & enterprise templates.

  • Open general order,
  • Open normal order,
  • Make flexible order schedule
  • Define Led time of accessories supplier
  • Show last purchase price
  • Show last purchase date
  • Show last purchase vendor
  • Multiple rank of approval
  • Message notification
  • Expense invoice making
  • Purchase block
  • Rejection of material
  • Generate debit and credit note

E Procurement System Insights

  • Supplier Management of e procurement system
  • Sourcing and Contract Management
  • Procurement
  • Branded Manufacturing
  • Invoice Management

Material Requirement Planning

  • Define Production Plan
  • Carry out BOM – Bill of Material to explosion for generating Materials requirements
  • Generate MRP – Material purchase requisition on any interval & create Purchase requisitions based on MRP Plan
  • Purchase requirement
  • Define Payment Terms
  • Define Standard Purchase Terms
  • Create Sales Tax Rules,
  • Create Customs & Excise Rules for each item
  • Create Vendor-Item Catalog
  • Send quotation to vendors
  • Receive quotation and perform cs- comparative analysis
  • Approve best quotation for purchases
  • Create P.O. Purchased Order on-line based requisitions
  • Cancel or close P.O. when required
  • Create Delivery Schedule Releases
  • Create Amendments P.O.
  • Track Complete amendment history
  • Assess vendor performance of e procurement system

Complete Purchase Order

When procurement team crate a purchase order it save as draft initially.

PO selling Price: Before creating a purchase order by e procurement team, they will create draft PO for approval. Here department in charge/ manager will set PO selling price. PO selling price means the range of value that should consider to make purchase order e.g. PO selling price = 10,000 Taka. Here, if the products value cross 10,000 Taka then procurement department must send it to management for approval.  If the products value stay below 10,000 Taka then procurement department no need to send it to management for approval

Approve Purchase Order: When manager approved pending purchase order it goes for complete PO.  After creating a Po procurement team send mail directly to suppler or he can download the purchase order for official work.

During creating a purchase order you must provide the below information – 

  • MPR Number : This field will generate automatically 
  • MPR Description
  • MPR Date
  • Product Size
  • Product Model
  • Country Of Origin
  • Current Stock
  • Required Quantity
  • Terms & Conditions
  • Order Date
  • Currency
  • Vat
  • Upcharge
  • Discount
  • Description/Remarks
  • Category
  • Product Name
  • Product UOM
  • Product Brand
  • Product Color
  • Occupied Quantity
  • PO Quantity
  • Remarks
  • Action

Example of PO

Example Work Order 1

Date        :  11 August 2015

To           :  Star Automation Ltd.

                  Dhanmondi,

                  Dhaka-1209

Attn.        :  Mr. ggg

Subject   :  Work Order for Barcode Printer Head

Dear Mr. ggg,

We do hereby confirm our acceptance of our conversation by e-mail dated August 08, 2010 for the Barcode Printer Head (as mentioned below) under following terms and conditions:

Sl. No. Item Description Quantity Unit Price     (In Taka) Amount        (In Taka)
01 Barcode Printer Head 1 pc 45,000.00 45,000.00
Total Amount = 45,000.00

(Forty five thousand taka only)

Terms & Conditions:

  • Quality should be as per the specifications approved by us.
  • Equipment delivered not as per the specifications approved by us must be taken back and replaced immediately at your cost.
  • Payment by A/C payee checkbook after installation and functional check.
  • Delivery must be given on or before August 13, 2010.
  • Global Brand will provide free service for one year from the date of testing and working.
  • Warranty: One year including replacement of parts / components free of charge and also.
  • Other terms and condition as per Quotation

Javed Tamim

Officer

IT Departmen

Example Work Order 2

Date        :  12th November ‘2015

To           :  Brand Pvt. Ltd.

                  BCS Computer City, IDB Bhaban (1st Floor),

                  SR No: 122223/6, Agargaon, Dhaka-1207. Bangladesh.

                  Phone # 880-2-913223776-911492279-812322280

                  Fax # 880-2-913372276-8123222281

Attn.        :  Mr. AL jjj

Subject   :  Work order for Computer Accessories.

Dear Mr. AL jjjj,

We do hereby confirm our acceptance of our conversation by phone dated 12th November ‘2007 for the Computer Accessories (as mentioned below) under following terms and conditions:

Sl# Item Item Configuration Qty Unit Price Amount
01 Mother Board Asus Intel Chip 945 P5GE-MX 01 4,700.00 4,700.00
02 Processor P-IV  3.00 Ghz 01 5,400.00 5,400.00
03 RAM 1 GB 01 2,600.00 2,600.00
04 HDD 160 GB Sata 01 4,200.00 4,200.00
05 Casing Microlab/mercyry 01 2,000.00 2,000.00
06 CDD Compact Disk Drive 01 1,000.00 1,000.00
07 Monitor 15” LG 01 5,700.00 5,700.00
08 Mouse A4 01 300.00 300.00
09 Keyboard A4 01 300.00 300.00
10 UPS 650 VA Power Gaurd 01 2,700.00 2,700.00
Total Amount = 28,900.00


(Total Twenty Eight thousand Nine hundred taka only)

Terms & Conditions :

  • Quality should be as per the specifications approved by us.
  • Equipment delivered not as per the specifications approved by us must be taken back and replaced immediately at your cost.
  • Payment after two weeks of installation and functional check.
  • Delivery must be given on or before 12th November ‘2007.
  • Global Brand will provide free service for one year from the date of testing and working.
  • Warranty : One year including replacement of parts / components free of charge and also.
  • Other terms and condition as per Quotation
Javed Tamim
Officer
IT Department