We are submitting our report about our observation. Due to limited time frame & limited man power we were unable to confirm all type of Chemical Inventory List work related physical inventory. A detail report is shown here ..
Responsible Name
Update dated of Chemical Inventory List
Chemical Product (commercial name)
Chemical Substances Name
Chemical identification numbers
Numbers Existing Commercial Chemical Substances)
Classification and labeling (hazard phrases) of the substance, such as Hazard Data [Including Physical (H), Health (H) & Environmental (E)]
CAS (Chemical Abstract Service) ,and / orEINECS (European inventory
Others or Remark of Chemical Inventory List,
Chemical product identification & company name,
Hazards identification,
First Aid measures,
Accidental release measures,
Personal protective equipment,
Inventory List -Toxicological information
Reporet Observation
Fixed Assets: No any fixed assets register maintain
here, as a result in future we never reconciliation with depot fixed assets.
Recommendation: We suggest maintaining the fixed
assets register to all depot/sub office for keep the record every fixed assets
details.
Purchase procedure in depot/sub-office: No any systematic
purchase procedure follow-up in office.
When goods in house to depot/sub office no any purchase
price mention as a result store personnel were not up the purchase price.
Recommendation:
Need keeping the register for every goods in/out
time.
Need purchase price declared when goods in house
to store.
Need send an inventory report to accounts &
finance department every month.
Purchase voucher/Bill forwarded to accounts
department within 10 of each next month.
Sales proceeds:
No any systematic record keeping data based
found here.
Soles occurred but stock unchanged
No any security system to protect the company
assets.
Recommendation:
Need a recording system here and give a report to accounts for every month end.
Need reduced the stock when goods out from stock
Need security procreation to depot office for goods save.
Credit note: No any information recorded about credit
note in depot. Office but goods were physically in house to depot. Office. No
any credit not information passes to central accounts accordingly.
Recommendation:
Specific information need for credit note, mention the customer name from which customer’s goods return to depot office.
Up to date credit note information pass to accounts and central store for update the customers ledger.
Need maintain credit note data base information for follow up the customers.
Non sales:
Non item was sales but no any information pass to accounts dept.
Bank was credited against non sales but information was not focus for overall. End of Chemical Inventory List
Related with synthetic acquiring, our approach is guaranteeing legitimate, security and administrative necessities to keep the buy of dangerous synthetic compounds and to buy just proper measure of synthetics. In this association, we procured an accomplished and gifted on synthetic, Executive, Supply Chain who is additionally very much prepared and in charge of acquiring purchaser selected concoction. Clothing Inventory Management Software ERP for Sale
It is the motto of Chemical Purchasing Policy of Textile Textiles Ltd. to procure & control the handle & use of safe dyes & chemicals in an environmentally & eceonomically sustainable way. Under this policy, any chemical/dyes banned by respective buyers or local authority can neither be purchased or used. Restricted substances list/guidlines provided by respective buyers should be followed to ensure safe chemical procurement. All possible impacts should be assessed & considered before confirming any dyes/chemical procurement. Environmental health & safety of direct user group should be the first priority of this policy. Dyes & Chemical Purchasing Policy management team must always look for newer innovations in chemical application through continuous Alternative Chemical Assessment.
Official, Supply Chain, is completely at risk for distinguishing potential concoction providers for every compound substance. These providers are surveyed consistently to guarantee that they keep up all criteria in concoction the executives approach. We have clear approach and system to assess and to affirm the providers. For the complete implementation of this policy, Textile Textiles Ltd. will conform to the norms of Bangladesh Environmental Conservation Rules (ECR’97). It will also comply with the REACH & EPA standards as well as various buyers’ code of conduct like H&M, TESCO, and JULES etc.
Implementing the policy, Textile Textiles Ltd. will do its level best to ensure the procurement of safer dyes/chemicals to produce quality products which will help to do business in environmentally sustainable manner. All the functions of dyes/chemical purchase policy & procedures will be controlled by certain implementation procedures & routine so that the purchase of banned/restricted dyes/chemical are prohibited.
Mindful official is completely comfortable with compound properties of every single concoction substance obtained who is administered by our Asst. Administrator, Lab. Additionally, he audit and check SDS of all compound obtained.
We keep up all obtained synthetic substances record in compound stock rundown (CIL) including some critical data, for example, Chemical Name/Trade name, provider data, CAS number of synthetic substances, Consumption, Hazardous data, Storing data, stockpiling area and so on.
We should impart and share all refreshed data in regards to purchaser substance limitations (both RSL and MRSL) to our synthetic providers.
Roles & Responsibilities of Chemical Procurement Body:
Managing Director:
Giving order not to procure banned or unsafe dyes/ Chemical Purchasing Policy.
Giving proper direction to subordinates for safe dyes/chemical procurement.
Giving right directions not to procure restricted dyes/chemicals.
Giving orders to provide appropriate awareness/training among concerned people.
Monitoring & control overall procurement operations & take corrective measures.
Carry out directions & orders from General manager.
List out restricted substances.
Conduct Alternative Chemical Assessment.
Implement & follow up buyer required chemical restriction & guidelines.
Commercial Department:
Procure dyes/chemical as per requirements.
Know the banned or restricted dyes/chemicals so that those can be avoided.
Communicate with proper supply chain to manage good procurement.
Store Department:
Store right chemicals in the factory.
Communicate with factory in charge if any deviation found.
Restrict the storage of any banned or unsafe dyes/chemicals.
Compliance Department:
Aware concerned people about banned/restricted dyes/chemicals/substances.
Coordinate with other people/department so that restricted dyes/chemicals are not procured or used in the production processes.
Environmental Responsible:
Help other to know about the nature of restricted dyes/chemical.
Aware concerned people about the danger of using banned/restricted dyes/ Chemical Purchasing Policy /substances.
Coordinate with other people/department so that restricted dyes/chemicals are not procured or used in the production processes.
A standard textile should have very conscious about safe chemical handling procedure & application. There is a well-established and well-functioning management team to take all necessary decisions regarding chemicals/dyes. Chemical Management is a vital issue for all textile concerns as product outcome & stakeholders’ well-being are directly associated with it. Our respective factory Chemical General oversee the total chemical/dyes management process. Whenever we select any chemical for our intended use, at first we assess the impacts of that chemicals brought about in the environment. As we use chemical in different sections of our factory. So the main objectives of this policy is to ensure proper use of Chemical, ensure environmental protection, reduce of waste & make more awareness regarding the Health & Safety issues of workers.
Safe Chemical Handling Instruction
The chemical must be kept in a safe marked place with proper labeling and sign.
Smoking and use of any fire items is strictly prohibited hear the storage area of the chemical.
Fire extinguisher must be kept near to the storage place of chemical.
Protective hand gloves, goggles, apron musk must be used before handling of chemical.
During handling of chemical, it should be observed carefully that chemical does not come out to the floor.
After handling liquid chemical, the floor and the top of the container should be cleaned immediately with dry sponge or fabric to remove the chemical and it should be closed appropriately and also in dry chemical.
The chemical empty container or carton should not be cut for pouring the residuals or any other reason.
The empty container or carton bags should not be used in the factory for any other purpose and not be given to worker.
Handling of chemical is strictly prohibited other than the trained assigned persons.
The chemical safety management of the factory must be made aware about the chemicals and its perilous consequences.
Chemical Handling Procedure and Policy
We are very much concerned about the health & safety of the direct user group as well as the well –being of the environment. Our main objective is regarding chemical management is to use safe chemicals/dyes which are very effective but have lesser impact in the environment. Most of our chemicals are imported abiding national/global rules & regulations. We always look for newer innovations in chemical application through our continuous Alternative Chemical Assessment. If we ever find any safer/less hazardous chemical, we try our level best to switch to it. For example, We use Avitera SE – the dyestuff of Huntsman and it is marketed by Huntsman under the logo of “Save the Earth”. We have standard safe chemical handling procedure and purchase policy.
From chemicals purchase to disposal, we take good care of the chemical relevant issues to ensure safe chemical application & handling and to avoid evitable accidents. We impart training among workers, store-loaders and other personnel who are associated with safe chemical handling procedure. Store department takes all necessary preparations before chemical containing vehicles enter into our factory premises. Trained loaders wear proper PPE (Personal Protective Equipment) and unload chemicals/dyes from the vehicles. Store keeper & supervisors oversee the unloading & loading chemicals/dyes.
Safe Chemical Handling
Chemicals are loaded/stored in the Storage according to their specific type & property. We follow chemical compatibility chart as much as possible to ensure safe chemical storage. Chemicals are stacked up to certain height keeping consideration of ventilation and for further safety. General entrance into chemical storage area is restricted to avoid unexpected situations.
MSDS (Material Safety Data Sheet) is attached to the chemical container to spread knowledge about chemicals handlers/users. We partially use secondary containment where necessary to control spillage and avoid accident. Individual chemicals are kept in individual compartment for better distribution and application as well as accident prevention. Each compartment has its Chemical label with associated hazard symbol. These compartments are fine engineered and connected to ETP (Effluent Treatment Plant) through internal drainage system to avoid spillage & to control emergency situations.
The store keepers and supervisors are well trained so that they can supervise the people working under them. They directly supervise the safe chemical handling procedure in the store and distribution center. The store –loaders use suitable PPE when they work in the store/distribution center.
Empty drums are cleaned & washed thoroughly. They are kept in certain place refrained from direct sunlight/rain water. Afterwards theses empty drums are returned to drum purchasers/suppliers. At first, we pull off the chemical label and then clean the drum/container properly. Then they are stored under a cover shed as per instructions of our local authority.
Worers or machine operators collect chemicals as per dyeing requisition. Awareness training regarding safe chemical handling, PPE, Safety precautionary, Abstracted MSDS is provided among these workers to increase their knowledge level so that they can work with chemicals safely. It is mandatory for them to apply PPE whenever they collect chemicals from distribution center and during chemical operation in the work place. Eating/smoking in the work place is strictly forbidden for any one. This rule is for their own goodness. Since drinking water is provided from the factory, they cannot leave any empty water bottle, chemical/dyes pot, container/bucket without exact label. It helps them to avoid accidents/malfunctions.Moreover, our work place is monitored time to time by compliance manager, compliance officers to check whether the workers are complying with our factory rules & regulations.
As a part of a modern knit composite factory we are responsible for coloration of fabric. So dyestuff is used frequently here. We never use any banded dyestuff here which may cause health hazards for our manpower or our valuable consumer of our finished products. For the user safety we make a modern dyes/chemical sub store for easy and safe usage area which has a sufficient ventilation system and lighting system as sell as easy operating system. Despite of this precaution a general guideline for handling or usage of dyestuff is given bellow.
Our management team is very much active & eager to comply with any global/local changes in chemical applications, innovations and concerned rules/regulations. We can try our level best to reach ourselves at the latest update point of chemical management since our chemical management process is overseen by experts who are working in the textile trade with success for a long time. Actually, their continuous efforts made us possible to establish a safe chemical handling environment in our concerned factories. As a successful performer in the field of Textile and garment industry in Bangladesh is always emphasizes on establishing Environment Control Management System in factory premise to ensure chemical protection in the process of using chemical, raw materials, manufacturing products and discharge chemical wastage’s. Textile is firmly committed to comply all the relative obligations to ensure safety condition in the factory campus.
The management has developed certain systematic program for the use of chemicals to prevent any chemical pollution for the safety of worker, staff as well as the total environmental system.The chemical, which we use in your plant, is as follows:
Accessories Plant : The authority of Accessories factories. declares that it will ensure a nice work environment in all areas of the factory in accordance with compliance & Bangladesh Labor law. The management is firmly committed to comply all the relative obligations to ensure Safely Chemical use, Transportation, Storage & Disposal.
Ready made Garments: Thinner, Solve, Jet Powder, and Wheel Powder for spot removing. Only authorized persons use this entire chemical by following proper using guideline so that it can not create any harmful condition for human body and for environment.UN authorized persons are strictly restricted to use of any kind of chemical for avoiding all kind of chemical hazards situation.
Classification of Chemical:
Chemical is classified in two types. One is Hazardous & another is Non hazardous.
Hazardous Chemical: Hazardous chemical is such kinds of chemical which contains more poisonous elements such as Acid, Caustic soda, Hydrogen per oxide etc. We have to know about the risk to Use, Transportation & Storage such kinds of chemical & have to use PPE.
Non Hazardous Chemical: Non Hazardous chemical is such kinds of chemical which contains less poisonous elements such as Solt, uria etc. These chemicals are less dangerous for environment & human beings. We have to know about the risk to Use, Transportation & Storage such kinds of chemical & have to use PPE .
Material Safety Data Sheet (MSDS): Material Safety Data Sheet (MSDS) is such a document which gives us important health & Safety data regarding the use of chemical. We found 15/16 important data in a Material Safety Data Sheet such as Name of Chemical, Harmful things, Danger Sign, Name of company, First Aid procedure, Fire safety Procedure, Storage procedure & Name of PPE etc. We have to read the safety information & command more attentively before Use, Transportation & Storage chemical & have to maintain.
Identify & Labeling: We have to preserve level in all permanent & temporary chemical jars which contain name of chemical, Danger sign & address of producer. What ever, we can avoid risk if we read the safety information & command more attentively before Use, Transportation & Storage the chemical .
Use of Chemicals: We have to read the safety information & command more attentively before Use, Transportation & Storage safe chemical handling procedure. We know that some safe chemical handling procedure are more poisonous elements which are harmful for environment &also harmful for eyes & skin of human being. So we can avoid risk by using danger sign or safety sign such as: Flammable, Explosive, Oxidizing, Corrosive, Harmful, Toxic, Environmental hazard etc.
Use of PPE: Personal Protective Equipment is such kind of dress or equipment which will reduce accidental or sickness risk of a people. We have to use PPE according to the working condition such as: Use Cotton Mask to safe from dust, Use Goggles to safe eyes, Use helmet to safe head, Use Ear Plug/Ear Muffs to safe Ear. On the other hand use Respiratory mask, Apron, Hand Gloves & Gum boot before Use, Transportation & Storage the chemical. We already provided a huge amount of PPE in all sections & if found shortage of PPE, it is needed to inform the responsible Supervisor of each section or need to inform Compliance Division.
Storage: We have to Use, Transportation & Store the chemical by ensuring environmental risk & Health & safety issues of workers. It is needed to maintain safe chemical handling procedure information (MSDS) in the storage area. Also need to segregates the hazardous & non hazardous Chemicals & We have to preserve level in each chemical jars that contain name of chemical, danger sign & address of producer. Without level we don’t store any container or drum.
Conclusion:
We have to know & maintain safe chemical handling procedure and policy to use chemical which is harmful for environment, eyes, skin, & heart. After finish the task, we have to remove the pollute dress quickly & need to wash hand & mouth properly.
It is the motto of chemical purchase Policy of Auto Textiles/ Washing Ltd. to procure dyes & chemicals in environmentally & eceonomically sustainable way. All possible impacts should be assessed before confirming any dyes/chemical procurement. Environmental health & safety of direct user group should be the first priority of this policy. The dyes & chemical management team must always look for newer innovations in chemical application through continuous Alternative Chemical Assessment. For the complete implementation of this policy, Auto Textiles Washing Ltd. will follow the norms of Bangladesh Environmental Conservation Rules (ECR’97). It will also comply the REACH & EPA standards as well as various buyers’ code of conduct like H&M, TESCO, and JULES etc. Implementing the policy, Auto Textiles Washing Ltd. will try to do its level best to procure safer dyes/chemicals which will ensure doing business in environmentally sustainable manner.
Chemical Purchase Procedure:
Chemical Purchase Initiation & Requisition:
After checking the present inventory & assessing the need of chemical/dyes, the concerned person/department will place requisition to Chemical Purchase system for desired chemical/dyes item. Actually this person/department primarily takes step to initiate the procurement procedure. This should be one of the prime concerns of Director Procurement & Sr. Manager (Production) to check the issues for keeping the inventory up to date & well functional. In some cases, Store Department can communicate with Director Procurement & Sr. Manager (Production) and asks for placing requisition. Before purchase chemical we need to flow safe chemical handling procedure and policy.
Chemical Procurement Criteria:
There must be a Chemical Procurement Body which will consider certain issues for procuring any dyes/chemical such as:
Recognized Suppliers: All the dyes/ chemicals should be procured from recognized world class manufacturers/suppliers. There should not be any compromise regarding the quality of dyes/chemicals if they are collected/procured from local suppliers.
Chemical Entity: The chemical must be recognized/legal entity i.e. the chemical/dyes item must not contain any substances which is banned by government & ECHA. The dyes/chemical industrial chemical suppliers must be able to provide all supporting documents such as Technical Data Sheet (TDS), Material Safety Data Sheet (MSDS), dyes/chemical label & others if applicable.
Impact Assessment: The possible impacts on direct user group & environment have to be assessed through back ground investigation & search in MSDS. Director Procurement or someone on behalf of him will try to figure out the possible impacts of target items of dyes/chemicals. Environmental responsible person can help in this issue as well.
Environmental Concern: Environmental well-being should always be the first priority during dyes/chemical selection & chemical purchase. Dyes/chemical with less environmental impacts should be prioritized.
Alternative Chemical Assessment: The Chemical procurement concerns must always look for newer innovations in chemical application so that the best available technologies can be adopted. After brining all the above mentioned issues into account, dyes/chemicals procurement/purchase should be approved.
Dyes/Chemical Supplier Selection:
Dyes/chemical can be procured from international suppliers as well as local supplier abiding national rules & regulations. Best available suppliers such as Dystar, Huntsman & CHT should be selected for quality dyes/chemicals.
How to Open Cash L/C
Dated : 31/01/2016.
To
The Manager,
Auto Bank Ltd.
Motijheel Branch,
Dhaka.
Sub: Request for opening cash L/C at 10% margin and balance taking facilities of LTR in favour of M/S MATEX INTERNATIONAL LTD. FOR USD: $ 36,285.00
Dear Sir,
We would like to inform you that we need to import chemical for fabric dyeing and to maintain the good quality of fabric against which we require to open L/C as a urgent basis. We also like to mention that the supplier is chasing for L/C to ship the goods as our urgent need. We also affirm that payment will be made from LTR facilities and Loan will be adjusted our related export proceeds or available FC-Held or FDCAD account no. 104576745439981 L/C opening charges are on our respective non chequing CD account of our company.
As such, we request you to kindly accord us permission to open L/C for USD $ 89,285.00
The relevant copy of proforma invoice and other documents are attached herewith for your kind information and necessary action.
Thanking you in anticipation.
Yours faithfully,
GM,
Abc Textile Ltd.
LAB Test of Sample dyes/chemicals:
Known dyes/chemicals from renowned industrial chemical suppliers are directly procured from supplier/manufacturers. On the other contrary, sample of new dyes/chemical must pass the in-house LAB test for new product development or to be nominated for final purchase. If the sample dyes/chemical cannot pass the LAB test equipment, it should be omitted from supplier/manufacturer list. The following in-house LAB test criteria is carried out before final selection:
Good color fastness to: – Washing – Water – Light – Perspiration – Rubbing or crocking
Reproducibility in Dyeing: – Shade – Levelness – Least Metamerism
Sensitivities in Finishing: – Shade change during drying – Thermo Migration – Application of chemicals
In-house Laboratory will forward the test result to Director Procurement & Sr. Manager (Production). If the items pass the LAB test, they are selected for next procurement procedure. Nonconforming dyes/chemicals items should be omitted & chemical procurement concerns like Director Procurement & Sr. Manager (Production) will be looking forward for newer/better items.
Purchase Approval & Merchandising:
Collection of PI (Proforma Invoice): After considering the necessity & possible impacts of the dyes/chemicals, factory in charge & Sr. Manager (Production) will collect PIs from relevant suppliers & forward them to factory Managing Director (MD) for approval.
Approval for Purchase: If the Managing Director (MD) finds them worth buying, he will approve & forward the PIs to Commercial Department to proceed on.
Opening L/C: After receiving the approval for final chemical purchase, concerned Commercial Department will open L/C in favor of respective supplier.
Receiving Merchandise: In due time, concerned Store Department will receive the expected merchandises as per terms & conditioned mentioned in the L/C.
Local Purchase: In case of local purchase, after receiving the final approval from Managing Director (MD), the concerned Store Department will directly negotiate with local industrial chemical suppliers for merchandising.
Return of nonconformity items:
The dyes/chemicals which show nonconformities or cannot meet standard must be returned to concerned supplier as per terms & conditions. There should be clear negotiations about empty container management. It has to be ensured whether the industrial chemical suppliers take back the empty dyes/chemical containers or not.
Overall Communication & Implementation:
In case of dyes/ chemical purchase, technical expert like the factory in charge/ Director Procurement & Sr. Manager (Production) will responsible for overall communication (internal & external) & implementation. They will directly negotiate with dyes/chemical supplier/manufacturer & can decide the best option for the industry. In this regard, they can take steps to change/modify any formal procedure. If they face any drawbacks, they can call for meetings & council among themselves to break down the difficulties and take necessary correctional actions to step forward.
