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Garment Factory Compliance Checklist

Compliance Checklist 

Statutory Register/Databases Updated

  • Form Compliance 7 (White Wash Register/Database)
  • Form Compliance 9 (Compensatory Holiday)
  • Form Compliance 12 (Adult Register/Database)
  • Form Compliance 15 (Leave With Wages)
  • Form Compliance 16 (Health Register/Database)
  • Form Compliance 25A (Muster Roll)
  • Form Compliance 25B (Time Card)
  • Form Compliance 26 (Accident Register/Database)
  • Form Compliance 26A (Dangerous Occurances)
  • Form Compliance 28 (Exemption Register/Database)
  • Form Compliance 29 (Particulars of Room)
  • Inspection Register/Database
  • Form Compliance 1 (Workmen Register/Database)
  • Form Compliance 1 (Suspension Register/Database)
  • Form Compliance D (Equal Remuneration)
  • Form Compliance B (Deduction Register/Database)
  • Form Compliance C (Unpaid Accumulation)
  • Form Compliance II (Deduction for damages)
  • Form Compliance VI (National and  Festival Holiday)
  • ESI Accident Register/Database
  • Form Compliance 10 (Overtime Register/Database)
  • Statutory Returns Submitted within date
  • Form Compliance 12A EPF Monthly Return
  • Form Compliance 2A Nomination Form Compliance s Submitted
  • Form Compliance 5 EPF Addition Return
  • Form Compliance 10 EPF Deletion Return
  • Form Compliance 3 ESI Return
  • Form Compliance 1 ESI Nomination submitted
  • Form Compliance 2 (Licence and agreement  Renewal)
  • Form Compliance 23 (Annual Return to IF)
  • Form Compliance 22 (Half Year Return to IF)
  • Form Compliance 2 (Half Year Return – Subssistance Allowance)
  • Form Compliance 2 (Half Year Return – Conferment to permanent statuts)
  • Form Compliance A (Labour Welfare Fund)
  • Form Compliance C (Unpaid Accumulation)

Licence and agreement  Renewal

  • Inspector of Apparel Factory Licence and agreement  Renewal
  • Plan Approval from IF (Revised)
  • Testing Safety Pressure Vessel
  • Stability Certificate
  • Water Testing Certificate
  • Calibration Certificate to All Weighing MachinePlan Approval from Fire Service
  • TNPCB Consent Order to Air
  • TNPCB Consent Order to Water
  • Plan Approval from TNPCB
  • Local Panchayath License (Municipality/Corporation Etc.)
  • Plan Approval from Local Panchayath
  • S.I. Code No.
  • Calibration Certificate to All Scales
  • Calibration Certificate to Metal Detector
  • ROC
  • Memorandum of Articles / Partnership deed
  • PAN Numbers
  • Memorandum of Articles / Partnership deed
  • Inspector of Apparel Factory Registration No.
  • Report Examination of Pressure Vessals
  • Fire Licence and agreement to Production
  • Fire Licence and agreement to Diesel Storage
  • P.F. Code No.
  • CEIG Approval for Genset

 

Displays

  • Apparel Factory Act Content Abstract
  • Minimum Wages Content Abstract
  • The Payment of Wages Content Abstract
  • The Payment of Gratuity Content Abstract
  • The Maternity Benefit Act Content Abstract
  • The Payment of Bonus Content Abstract
  • ESI Content Abstract
  • HIV Policy
  • EPF Content Abstract
  • Form Compliance 11
  • Weekly Holiday Notice
  • Notice Nearest Hospital, Fire Station, Police Station etc.
  • Notice Important Officials Phone Numbers
  • Form Compliance V (National and  Festival Holiday)
  • Standing Order (Tamil and English)
  • Needle Control Policy for apparel industry
  • Voluntary Work Policy for apparel industry
  • Sexual Harrassment Policy for apparel industry
  • Health and Safety Policy for apparel industry
  • Hard Plastic Glasses Policy
  • Child labour abolition Policy for apparel industry
  • Anti discrimination Policy for apparel industry
  • Urgent Business need Policy for apparel industry
  • Zero abusement Policy for apparel industry
  • Working hours Policy for apparel industry
  • Broken needle Policy for apparel industry
  • Sexual harrassment Policy for apparel industry
  • Hiring / Recruitment Policy for apparel industry
  • Environmental Policy for apparel industry
  • Security Policy for apparel industry
  • Buyers code of conduct
  • Workmen Workers Committee Members Photo with Name
  • Health and Safety Workers Committee Members Photo with Name
  • Canteen Members Photo with Name
  • Transport Workers Committee Members Photo with Name
  • Harrassment and Discrimination Workers Committee Members Photo with Name
  • Unit Work Flow
  • Organisation Chart with manpower details
  • Weekly Holiday Announcement
  • Jewellery Policy
  • Excise Certificate

 

Exemptions

  • 75 hour O.T. Exemption
  • Exemption for Time Card
  • Exemption for Ambulance
  • Exemption for Creach

 

Building

  • Name Sign to All Rooms / Area
  • Indicators / Direction from Security Gate onwards
  • Storage above Storage limit Carton Box etc.
  • Aisle marking
  • Aisle width minimum 112 cm.
  • Indicators Arrows in the passage
  • Aisle without block

 

Health

  • Check list for Drinking Water
  • At least4.5 Litres water provided per day per employee
  • Check list for Water Testing Certificate
  • Check list for Drinking water not in plastic pot
  • Check list for Drinking Water, Cup availability
  • Check list for Drinking Water centre (one place to every 150 employees upto 500)
  • Check list for Drinking Water centre (one place to every 500 employees above 500)
  • Check list for Water Cooler / Heater available at every canteen, dining hall, rest room etc.
  • Check list for Drinking Water Signage in English and Tamil
  • Check list for Locate from 20 feet away from toilet
  • Check list for Locate maximum 50 meteres distance from work spot
  • Check list for Drinking Water vessale cleaned at least once in a day
  • Check list for Water Reservoir or Tank Cleaned at least once in a week
  • Check list for Water centre cleaning condition
  • Check list for Water Vessal Cleaning log sheet
  • Check list for Water Centre Incharge person with cleanliness
  • Check list for Suggessation Box Register/Database

 

Toilets

  • Check list for Toilet Seat to Every 20 Women
  • Check list for Toilet Seat to Every 20 men upto 100
  • Check list for Toilet Seat to Every 50 men beyond 100
  • Check list for All toilet seat with proper privacy and lock facility
  • Check list for Urinal Accomodation Min. 61 cm for every 50 employees upto Medical first 500
  • Check list for Urnial Accomodation Min. 61 cm for every 100 employees for above 500
  • Check list for Effective water Sewage system
  • Check list for Soap/ Towel
  • Check list for Bathroom Lock
  • Check list for Water tap
  • Check list for Dust Bins
  • Buckets with mug at toilets
  • Check list for Toilet White Washed once in every four month
  • Check list for Tiles/Mosaic floors washed with Detergent or disinfectant once in four month
  • Check list for Daily Cleaning Log sheet provided
  • Check list for Adeaquate Water Tabs
  • Check list for No smoking Sign in Gents Toilet
  • Check list for Awareness Quotes in Toilets
  • Ladies / Gents Toilet Name Sign in Dual Language and Picture

 

Spittoons

  • Check list for Adequate Spittoons
  • Sipittoons filled by Sand or Suitable disinfectant
  • Spittoons covered by bleaching powder layer
  • Spittoons scrapped or cleaned at least once in every day

 

Others

  • Check list for 500 Cubic feet for every employees
  • Check list for Disposal of Wastes and effluents
  • Check list for Room Temperature
  • Check list for Lighting facility
  • Check list for Trees on Apparel Factory campus

 

Safety Guards

  • Metal Glows on good Condition for garments
  • Rubber Mat to ironers for garments
  • Rubber Glows to ironers for garments
  • Ironers wearing slipper for garments
  • Motar Guard for garments
  • Needle Guard for garments
  • Eye Guard for garments
  • Sharp Tools for garments
  • Paddle Mat for garments
  • Scissors and trimmers are tied for garments
  • Sharp Boxes for garments
  • Mask for garments
  • Needle disposal once in six month for garments
  • Broken Needle Register/Database for garments
  • Welfare Officer for garments
  • Welfare Officer as per rule for garments
  • Welfare Officer Intimation Letter to IF for garments
  • Welfare Officer Appointment Order display for garments
  • Welfare Officer Display for garments
  • Dining Hall for garments
  • Dining Hall with sufficient Space for garments
  • Dining Hall with Sufficient Chair/Table for garments
  • Water Facility for textile
  • Ambulance Room for textile
  • Doctor Visit for textile
  • Nurse for textile
  • Medicines for textile
  • Medicines Issueing Record
  • Creach for textile
  • Sufficient Space for textile
  • Creach Attender for textile
  • Creach Children Detail for textile
  • Daily Register/Database for textile
  • Cradle for textile
  • Toys for textile
  • Postures for textile
  • Wash Room Facility

 

Toilet

  • Milk
  • Eatables Available
  • Drinking Water for textile
  • Ventilation for textile
  • Chairs for mothers
  • Shady plaground for older children
  • Medical first Aid for textile
  • Medical first Aid Boxes with All medicines
  • Medical first Aid Boxes Location List
  • Medical first Aid Box Daily Checklist
  • Medical first Aid Training employees (20 %)
  • Medical first Aid Trainer Name and Photo List
  • Medical first Box once for 150 employees
  • Medical first Aid Stations

 

Fire

  • Sufficient Fire Extinguisher
  • Fire Extinguisher all in good Condition
  • Fire Extinguisher Location List
  • Fire Extinguisher Service Checklist
  • Access area without hindarance
  • Fire Extinguisher kept in 3 feet
  • Fire Signage in Tamil and English
  • Usage Guide in dual language
  • Fire Extinguisher Colour Background Marking
  • Space beneath marked
  • Space beneath kept empty
  • Refilling Service Done
  • Fire Certified persons photo
  • Evacuation Drill (External) Every Six Month
  • Evacuation Drill (External) File
  • Evacuation Drill (Internal) Every Three Month
  • Evacuation Drill (Internal) File
  • Sufficient Fire Safety trained employees
  • Fire safety trained employees name and Photo List
  • Fire Buckets to Diesel Storage Area with Water and Sand
  • Fire Buckets to Boiler Room with Water and Sand
  • Fire Buckets to Genset room with Water and Sand
  • Fire Buckets to E.B. Panal Board with Water and Sand
  • Fire Buckets to Motor Room with Water and Sand
  • Fire Buckets to Appropriate place.
  • Fire Tray with sand
  • Diesel Storage area floor filled by sand
  • Evacuation Plan in all Floor / Area
  • Urgent/Emergency Exit
  • Urgent/Urgent/Emergency Exit on Open
  • Urgent/Urgent/Emergency Exit Signage
  • Urgent/Urgent/Emergency Exit with outside open facility
  • Urgent/Urgent/Emergency Exit Board Light with UPS Connection
  • Urgent/Urgent/Emergency Light to All room / Area Adequate
  • Urgent/Urgent/Emergency Light to All staircase
  • Urgent/Urgent/Emergency Light to All Exit and Urgent/Urgent/Emergency Exit
  • Urgent/Urgent/Emergency Light daily On/Off Log Sheet
  • Urgent/Urgent/Emergency Light Location List
  • Urgent/Urgent/Emergency Light kept on 6 feet hight
  • Sufficient Spare Urgent/Urgent/Emergency Light in stock
  • Urgent/Urgent/Emergency Electricity Switch off System (floorwise)
  • Signage Urgent/Urgent/Emergency Electricity Switch Off
  • No Hindrance Urgent/Urgent/Emergency Switch off Access Area
  • Chemical Users Awareness
  • Medical Certificate to Canteen employees

 

Workers Committees

  • Workmen Workers Committee
  • Workmen Workers Committee Meeting
  • Workmen Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Workmen Workers Committee Meeting Photos
  • Health and Safety Workers Committee
  • Health and Safety Workers Committee Meeting
  • Health and Safety Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Health and Safety Workers Committee Meeting Photos
  • Canteen Workers Committee
  • Canteen Workers Committee Meeting
  • Canteen Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Canteen Workers Committee Meeting Photos
  • Transport Workers Committee
  • Transport Workers Committee Meeting
  • Transport Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Transport Workers Committee Meeting Photos
  • Harrassment and Discrimination Workers Committee
  • H and D Workers Committee Meeting
  • H and D Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • H and D Workers Committee Meeting Photos

 

H.R.

  • Personnel File to All
  • Application Form Compliance
  • Passport Size Photo
  • Educational Qualification Certificate
  • Age Proof
  • D. Proof
  • Address Proof
  • Technical Certificate
  • Previous Company Experience/Relieving order
  • Old Salary for staf Slip
  • ESI Nomination Form Compliance 1
  • PF Nomination Form Compliance 2
  • Gratuity Nomination Form Compliance F
  • Apparel Factory Act Nomination Form Compliance  34
  • Track Record
  • Appointment Order
  • Insurance
  • NDA with Signature
  • Employee Manual
  • d. Card to All
  • Adequate Swiping machine
  • Punching Card to All
  • ESI Card to All
  • PF Slip to All
  • Awareness Programme
  • Stress Relieve Counselling
  • Meetings
  • PerForm Compliance ance appraisal
  • Leave Card
  • Full and Final Settlement
  • Exit Interview
  • Gratuity
  • Bonus
  • Salary for staf Breakup
  • Salary for staf on Date
  • Induction Programme
  • Induction Register/Database
  • Manpower
  • Manpower Departmentwise Male/Female Strength Report
  • Presentism Report
  • Late Report
  • Absentism Report
  • Daily Staff In-Out Register/Database
  • Is there Under Age
  • Contract Employees
  • Punch report
  • Leave card to each employee
  • MIR (Material Issue Register/Database)
  • Salary for staf
  • Salary for staf date before 7 every month
  • Bank Salary for staf Account to all
  • Salary for staff Register/Databases with employees signature monthwise
  • Minimum Wages

 

Basic

  • A.
  • Other Salary for staf Breakups
  • Over Time
  • Double Salary for staf to Over Time
  • Any unwanted deduction for employee
  • Unpaid Salary for staf are reversed
  • Pay Cover Availability

 

Security

  • Adequate Securities
  • Lady Guards
  • Staff Movement Register/Database
  • Visitors Note
  • Others In-Out Register/Database
  • Material Inward Register/Database
  • Material Outward Register/Database
  • Vehicle Movement Register/Database
  • Visitor Pass
  • Visitor Slip
  • Guards Knowledge about their Roles and Responsibilities
  • Securities Personnel File
  • Securities UniForm Compliance /Cap/Shoe/Belt etc.
  • Securities Knowledge about Fire Evacuation and Fire Safety
  • Security Agreement file (If outsourced)
  • Security Salary for staf Register/Database file (If outsourced)
  • Security ESI, PF Challan (If Outsourced)

 

Housekeeping

  • Adequate Housekeeping Employees
  • Lady Housekeeping employees
  • Gents Housekeeping employees
  • Housekeeping Supervisor
  • Areawise work allocation
  • Housekeeping Time Schedule
  • Toilet Cleaning Log Sheet
  • Brooms Availability
  • Broom Stick Availability
  • Water Mop Availability
  • Thread Mop Availability
  • Buckets Availability
  • Phenoil Availability
  • Harpic Availability
  • Soap on All toilet and Bathroom
  • Towel on All toilet and Bathroom
  • Tissues and Hand Wash Shampoo Availability on Visitor Restroom
  • Daily Cleaning Schedule
  • MSDS for apropriate place.

 

Maintenance

  • B.
  • B. Service Card
  • Electricity Board Cardonned off from work place
  • B. Meter Reading Register/Database
  • B. File
  • Rubber Mat to E.B. Panel Board
  • Rubber Mat to All swtich Board
  • Authorized Persons Photo Display on E.B. related Rooms
  • Caution board and danger signal on Electricity related Rooms
  • Electrecians File
  • C or B license certificates of Electrecian
  • Rubber Glows to all Electrecian
  • Safety instructions Displayed on E.B. Related Rooms
  • Broken Wire
  • Loose Wire
  • Broken Switch
  • Boiler room
  • Boiler room cardonned off from work place
  • Fire Safety Instruments availability
  • Authorized persons Photo list
  • Genset
  • Genset Running Note
  • Genset File
  • AMC to Genset
  • Gloves
  • Safety shoes
  • Ear Muff
  • Tray of Sand
  • Textile and Garments Machinery
  • Textile and Garments Machinery Detail
  • Textile and Garments Machinery File (Textile and Garments Machinerywise) with purchase, service etc detail.
  • AMC to all Textile and Garments Machinery
  • Textile and Garments Machinery Service Card
  • Material Safety Data Sheet (MSDS)
  • Personal Productivity Equipment (PPE) Issue Register/Database
  • PPE Awareness

 

Logistics

  • All Staff Bus/Van R.C. Book Copy
  • All Staff Bus/Van Insurance Copy
  • All Drivers Licence and agreement Copy
  • Transport In – Out Time Register/Database
  • Transport Travellers Name List
  • Transport Workers Committee
  • Transport Agreement Copy
  • Load Van R.C.Book/Insurance Copy
  • Company Drivers Licence and agreement Copy
  • Company Van Trip Sheet Book

 

General

  • Fixed Asset Stock Register/Database
  • Diesel Consume Register/Database
  • White Petrol Consume Register/Database
  • Gen Set Usage Note
  • Gen Set AMC
  • Electrical Plan
  • AMC to Computers
  • AMC to Swiping Machines

In above all are garment factory compliance checklist

About Engr. Kh. Mashiur Rahman

He is Garment Automation Technologist and Editor in Chief of Autogarment. He is certified Echotech Garment CAD Professional-China, Aptech-India, NCC-UK and B.Sc. in CIS- London Metropolitan University, M.Sc. in ICT-UITS. He is working as a Successful Digital Marketer and Search Engine Specialist in RMG sector during 2005 to till now. Contact him- apparelsoftware@gmail.com

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