Compliance Checklist 

We sale HR Solutions and Employee Management Software for RMG

Statutory Register/Databases Updated

  • Form Compliance 7 (White Wash Register/Database)
  • Form Compliance 9 (Compensatory Holiday)
  • Form Compliance 12 (Adult Register/Database)
  • Form Compliance 15 (Leave With Wages)
  • Form Compliance 16 (Health Register/Database)
  • Form Compliance 25A (Muster Roll)
  • Form Compliance 25B (Time Card)
  • Form Compliance 26 (Accident Register/Database)
  • Form Compliance 26A (Dangerous Occurances)
  • Form Compliance 28 (Exemption Register/Database)
  • Form Compliance 29 (Particulars of Room)
  • Inspection Register/Database
  • Form Compliance 1 (Workmen Register/Database)
  • Form Compliance 1 (Suspension Register/Database)
  • Form Compliance D (Equal Remuneration)
  • Form Compliance B (Deduction Register/Database)
  • Form Compliance C (Unpaid Accumulation)
  • Form Compliance II (Deduction for damages)
  • Form Compliance VI (National and  Festival Holiday)
  • ESI Accident Register/Database
  • Form Compliance 10 (Overtime Register/Database)
  • Statutory Returns Submitted within date
  • Form Compliance 12A EPF Monthly Return
  • Form Compliance 2A Nomination Form Compliance s Submitted
  • Form Compliance 5 EPF Addition Return
  • Form Compliance 10 EPF Deletion Return
  • Form Compliance 3 ESI Return
  • Form Compliance 1 ESI Nomination submitted
  • Form Compliance 2 (Licence and agreement  Renewal)
  • Form Compliance 23 (Annual Return to IF)
  • Form Compliance 22 (Half Year Return to IF)
  • Form Compliance 2 (Half Year Return – Subssistance Allowance)
  • Form Compliance 2 (Half Year Return – Conferment to permanent statuts)
  • Form Compliance A (Labour Welfare Fund)
  • Form Compliance C (Unpaid Accumulation)

Licence and agreement  Renewal

  • Inspector of Apparel Factory Licence and agreement  Renewal
  • Plan Approval from IF (Revised)
  • Testing Safety Pressure Vessel
  • Stability Certificate
  • Water Testing Certificate
  • Calibration Certificate to All Weighing MachinePlan Approval from Fire Service
  • TNPCB Consent Order to Air
  • TNPCB Consent Order to Water
  • Plan Approval from TNPCB
  • Local Panchayath License (Municipality/Corporation Etc.)
  • Plan Approval from Local Panchayath
  • S.I. Code No.
  • Calibration Certificate to All Scales
  • Calibration Certificate to Metal Detector
  • ROC
  • Memorandum of Articles / Partnership deed
  • PAN Numbers
  • Memorandum of Articles / Partnership deed
  • Inspector of Apparel Factory Registration No.
  • Report Examination of Pressure Vessals
  • Fire Licence and agreement to Production
  • Fire Licence and agreement to Diesel Storage
  • P.F. Code No.
  • CEIG Approval for Genset

Displays

  • Apparel Factory Act Content Abstract
  • Minimum Wages Content Abstract
  • The Payment of Wages Content Abstract
  • The Payment of Gratuity Content Abstract
  • The Maternity Benefit Act Content Abstract
  • The Payment of Bonus Content Abstract
  • ESI Content Abstract
  • HIV Policy
  • EPF Content Abstract
  • Form Compliance 11
  • Weekly Holiday Notice
  • Notice Nearest Hospital, Fire Station, Police Station etc.
  • Notice Important Officials Phone Numbers
  • Form Compliance V (National and  Festival Holiday)
  • Standing Order (Tamil and English)
  • Needle Control Policy for apparel industry
  • Voluntary Work Policy for apparel industry
  • Sexual Harrassment Policy for apparel industry
  • Health and Safety Policy for apparel industry
  • Hard Plastic Glasses Policy
  • Child labour abolition Policy for apparel industry
  • Anti discrimination Policy for apparel industry
  • Urgent Business need Policy for apparel industry
  • Zero abusement Policy for apparel industry
  • Working hours Policy for apparel industry
  • Broken needle Policy for apparel industry
  • Sexual harrassment Policy for apparel industry
  • Hiring / Recruitment Policy for apparel industry
  • Environmental Policy for apparel industry
  • Security Policy for apparel industry
  • Buyers code of conduct
  • Workmen Workers Committee Members Photo with Name
  • Health and Safety Workers Committee Members Photo with Name
  • Canteen Members Photo with Name
  • Transport Workers Committee Members Photo with Name
  • Harrassment and Discrimination Workers Committee Members Photo with Name
  • Unit Work Flow
  • Organisation Chart with manpower details
  • Weekly Holiday Announcement
  • Jewellery Policy
  • Excise Certificate

Exemptions

  • 75 hour O.T. Exemption
  • Exemption for Time Card
  • Exemption for Ambulance
  • Exemption for Creach

Building

  • Name Sign to All Rooms / Area
  • Indicators / Direction from Security Gate onwards
  • Storage above Storage limit Carton Box etc.
  • Aisle marking
  • Aisle width minimum 112 cm.
  • Indicators Arrows in the passage
  • Aisle without block

Health

  • Check list for Drinking Water
  • At least4.5 Litres water provided per day per employee
  • Check list for Water Testing Certificate
  • Check list for Drinking water not in plastic pot
  • Check list for Drinking Water, Cup availability
  • Check list for Drinking Water centre (one place to every 150 employees upto 500)
  • Check list for Drinking Water centre (one place to every 500 employees above 500)
  • Check list for Water Cooler / Heater available at every canteen, dining hall, rest room etc.
  • Check list for Drinking Water Signage in English and Tamil
  • Check list for Locate from 20 feet away from toilet
  • Check list for Locate maximum 50 meteres distance from work spot
  • Check list for Drinking Water vessale cleaned at least once in a day
  • Check list for Water Reservoir or Tank Cleaned at least once in a week
  • Check list for Water centre cleaning condition
  • Check list for Water Vessal Cleaning log sheet
  • Check list for Water Centre Incharge person with cleanliness
  • Check list for Suggessation Box Register/Database

Toilets

  • Check list for Toilet Seat to Every 20 Women
  • Check list for Toilet Seat to Every 20 men upto 100
  • Check list for Toilet Seat to Every 50 men beyond 100
  • Check list for All toilet seat with proper privacy and lock facility
  • Check list for Urinal Accomodation Min. 61 cm for every 50 employees upto Medical first 500
  • Check list for Urnial Accomodation Min. 61 cm for every 100 employees for above 500
  • Check list for Effective water Sewage system
  • Check list for Soap/ Towel
  • Check list for Bathroom Lock
  • Check list for Water tap
  • Check list for Dust Bins
  • Buckets with mug at toilets
  • Check list for Toilet White Washed once in every four month
  • Check list for Tiles/Mosaic floors washed with Detergent or disinfectant once in four month
  • Check list for Daily Cleaning Log sheet provided
  • Check list for Adeaquate Water Tabs
  • Check list for No smoking Sign in Gents Toilet
  • Check list for Awareness Quotes in Toilets
  • Ladies / Gents Toilet Name Sign in Dual Language and Picture

Spittoons

  • Check list for Adequate Spittoons
  • Sipittoons filled by Sand or Suitable disinfectant
  • Spittoons covered by bleaching powder layer
  • Spittoons scrapped or cleaned at least once in every day

Others

  • Check list for 500 Cubic feet for every employees
  • Check list for Disposal of Wastes and effluents
  • Check list for Room Temperature
  • Check list for Lighting facility
  • Check list for Trees on Apparel Factory campus

Safety Guards

  • Metal Glows on good Condition for garments
  • Rubber Mat to ironers for garments
  • Rubber Glows to ironers for garments
  • Ironers wearing slipper for garments
  • Motar Guard for garments
  • Needle Guard for garments
  • Eye Guard for garments
  • Sharp Tools for garments
  • Paddle Mat for garments
  • Scissors and trimmers are tied for garments
  • Sharp Boxes for garments
  • Mask for garments
  • Needle disposal once in six month for garments
  • Broken Needle Register/Database for garments
  • Welfare Officer for garments
  • Welfare Officer as per rule for garments
  • Welfare Officer Intimation Letter to IF for garments
  • Welfare Officer Appointment Order display for garments
  • Welfare Officer Display for garments
  • Dining Hall for garments
  • Dining Hall with sufficient Space for garments
  • Dining Hall with Sufficient Chair/Table for garments
  • Water Facility for textile
  • Ambulance Room for textile
  • Doctor Visit for textile
  • Nurse for textile
  • Medicines for textile
  • Medicines Issueing Record
  • Creach for textile
  • Sufficient Space for textile
  • Creach Attender for textile
  • Creach Children Detail for textile
  • Daily Register/Database for textile
  • Cradle for textile
  • Toys for textile
  • Postures for textile
  • Wash Room Facility

Toilet

  • Milk
  • Eatables Available
  • Drinking Water for textile
  • Ventilation for textile
  • Chairs for mothers
  • Shady plaground for older children
  • Medical first Aid for textile
  • Medical first Aid Boxes with All medicines
  • Medical first Aid Boxes Location List
  • Medical first Aid Box Daily Checklist
  • Medical first Aid Training employees (20 %)
  • Medical first Aid Trainer Name and Photo List
  • Medical first Box once for 150 employees
  • Medical first Aid Stations

Fire

  • Sufficient Fire Extinguisher
  • Fire Extinguisher all in good Condition
  • Fire Extinguisher Location List
  • Fire Extinguisher Service Checklist
  • Access area without hindarance
  • Fire Extinguisher kept in 3 feet
  • Fire Signage in Tamil and English
  • Usage Guide in dual language
  • Fire Extinguisher Colour Background Marking
  • Space beneath marked
  • Space beneath kept empty
  • Refilling Service Done
  • Fire Certified persons photo
  • Evacuation Drill (External) Every Six Month
  • Evacuation Drill (External) File
  • Evacuation Drill (Internal) Every Three Month
  • Evacuation Drill (Internal) File
  • Sufficient Fire Safety trained employees
  • Fire safety trained employees name and Photo List
  • Fire Buckets to Diesel Storage Area with Water and Sand
  • Fire Buckets to Boiler Room with Water and Sand
  • Fire Buckets to Genset room with Water and Sand
  • Fire Buckets to E.B. Panal Board with Water and Sand
  • Fire Buckets to Motor Room with Water and Sand
  • Fire Buckets to Appropriate place.
  • Fire Tray with sand
  • Diesel Storage area floor filled by sand
  • Evacuation Plan in all Floor / Area
  • Urgent/Emergency Exit
  • Urgent/Urgent/Emergency Exit on Open
  • Urgent/Urgent/Emergency Exit Signage
  • Urgent/Urgent/Emergency Exit with outside open facility
  • Urgent/Urgent/Emergency Exit Board Light with UPS Connection
  • Urgent/Urgent/Emergency Light to All room / Area Adequate
  • Urgent/Urgent/Emergency Light to All staircase
  • Urgent/Urgent/Emergency Light to All Exit and Urgent/Urgent/Emergency Exit
  • Urgent/Urgent/Emergency Light daily On/Off Log Sheet
  • Urgent/Urgent/Emergency Light Location List
  • Urgent/Urgent/Emergency Light kept on 6 feet hight
  • Sufficient Spare Urgent/Urgent/Emergency Light in stock
  • Urgent/Urgent/Emergency Electricity Switch off System (floorwise)
  • Signage Urgent/Urgent/Emergency Electricity Switch Off
  • No Hindrance Urgent/Urgent/Emergency Switch off Access Area
  • Chemical Users Awareness
  • Medical Certificate to Canteen employees

Workers Committees

  • Workmen Workers Committee
  • Workmen Workers Committee Meeting
  • Workmen Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Workmen Workers Committee Meeting Photos
  • Health and Safety Workers Committee
  • Health and Safety Workers Committee Meeting
  • Health and Safety Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Health and Safety Workers Committee Meeting Photos
  • Canteen Workers Committee
  • Canteen Workers Committee Meeting
  • Canteen Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Canteen Workers Committee Meeting Photos
  • Transport Workers Committee
  • Transport Workers Committee Meeting
  • Transport Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • Transport Workers Committee Meeting Photos
  • Harrassment and Discrimination Workers Committee
  • H and D Workers Committee Meeting
  • H and D Workers Committee Meeting File (with Circular, Agenda, Minutes, etc.)
  • H and D Workers Committee Meeting Photos

H.R.

  • Personnel File to All
  • Application Form Compliance
  • Passport Size Photo
  • Educational Qualification Certificate
  • Age Proof
  • D. Proof
  • Address Proof
  • Technical Certificate
  • Previous Company Experience/Relieving order
  • Old Salary for staf Slip
  • ESI Nomination Form Compliance 1
  • PF Nomination Form Compliance 2
  • Gratuity Nomination Form Compliance F
  • Apparel Factory Act Nomination Form Compliance  34
  • Track Record
  • Appointment Order
  • Insurance
  • NDA with Signature
  • Employee Manual
  • d. Card to All
  • Adequate Swiping machine
  • Punching Card to All
  • ESI Card to All
  • PF Slip to All
  • Awareness Programme
  • Stress Relieve Counselling
  • Meetings
  • PerForm Compliance ance appraisal
  • Leave Card
  • Full and Final Settlement
  • Exit Interview
  • Gratuity
  • Bonus
  • Salary for staf Breakup
  • Salary for staf on Date
  • Induction Programme
  • Induction Register/Database
  • Manpower
  • Manpower Departmentwise Male/Female Strength Report
  • Presentism Report
  • Late Report
  • Absentism Report
  • Daily Staff In-Out Register/Database
  • Is there Under Age
  • Contract Employees
  • Punch report
  • Leave card to each employee
  • MIR (Material Issue Register/Database)
  • Salary for staf
  • Salary for staf date before 7 every month
  • Bank Salary for staf Account to all
  • Salary for staff Register/Databases with employees signature monthwise
  • Minimum Wages

Basic

  • A.
  • Other Salary for staf Breakups
  • Over Time
  • Double Salary for staf to Over Time
  • Any unwanted deduction for employee
  • Unpaid Salary for staf are reversed
  • Pay Cover Availability

Security

  • Adequate Securities
  • Lady Guards
  • Staff Movement Register/Database
  • Visitors Note
  • Others In-Out Register/Database
  • Material Inward Register/Database
  • Material Outward Register/Database
  • Vehicle Movement Register/Database
  • Visitor Pass
  • Visitor Slip
  • Guards Knowledge about their Roles and Responsibilities
  • Securities Personnel File
  • Securities UniForm Compliance /Cap/Shoe/Belt etc.
  • Securities Knowledge about Fire Evacuation and Fire Safety
  • Security Agreement file (If outsourced)
  • Security Salary for staf Register/Database file (If outsourced)
  • Security ESI, PF Challan (If Outsourced)

Housekeeping

  • Adequate Housekeeping Employees
  • Lady Housekeeping employees
  • Gents Housekeeping employees
  • Housekeeping Supervisor
  • Areawise work allocation
  • Housekeeping Time Schedule
  • Toilet Cleaning Log Sheet
  • Brooms Availability
  • Broom Stick Availability
  • Water Mop Availability
  • Thread Mop Availability
  • Buckets Availability
  • Phenoil Availability
  • Harpic Availability
  • Soap on All toilet and Bathroom
  • Towel on All toilet and Bathroom
  • Tissues and Hand Wash Shampoo Availability on Visitor Restroom
  • Daily Cleaning Schedule
  • MSDS for apropriate place.

Maintenance

  • B.
  • B. Service Card
  • Electricity Board Cardonned off from work place
  • B. Meter Reading Register/Database
  • B. File
  • Rubber Mat to E.B. Panel Board
  • Rubber Mat to All swtich Board
  • Authorized Persons Photo Display on E.B. related Rooms
  • Caution board and danger signal on Electricity related Rooms
  • Electrecians File
  • C or B license certificates of Electrecian
  • Rubber Glows to all Electrecian
  • Safety instructions Displayed on E.B. Related Rooms
  • Broken Wire
  • Loose Wire
  • Broken Switch
  • Boiler room
  • Boiler room cardonned off from work place
  • Fire Safety Instruments availability
  • Authorized persons Photo list
  • Genset
  • Genset Running Note
  • Genset File
  • AMC to Genset
  • Gloves
  • Safety shoes
  • Ear Muff
  • Tray of Sand
  • Textile and Garments Machinery
  • Textile and Garments Machinery Detail
  • Textile and Garments Machinery File (Textile and Garments Machinerywise) with purchase, service etc detail.
  • AMC to all Textile and Garments Machinery
  • Textile and Garments Machinery Service Card
  • Material Safety Data Sheet (MSDS)
  • Personal Productivity Equipment (PPE) Issue Register/Database
  • PPE Awareness

Logistics

  • All Staff Bus/Van R.C. Book Copy
  • All Staff Bus/Van Insurance Copy
  • All Drivers Licence and agreement Copy
  • Transport In – Out Time Register/Database
  • Transport Travellers Name List
  • Transport Workers Committee
  • Transport Agreement Copy
  • Load Van R.C.Book/Insurance Copy
  • Company Drivers Licence and agreement Copy
  • Company Van Trip Sheet Book

General

  • Fixed Asset Stock Register/Database
  • Diesel Consume Register/Database
  • White Petrol Consume Register/Database
  • Gen Set Usage Note
  • Gen Set AMC
  • Electrical Plan
  • AMC to Computers
  • AMC to Swiping Machines

In above all are garment factory compliance checklist